AP Automation for Aptean gives you visibility that ensures accountability. Reduce approval cycle times and grow without adding to headcount.

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AP Automation for Aptean

Engineered from the ground up with accounts payable automation in mind, Rillion’s AP automation for Aptean boosts your investment in Aptean by giving your staff flexible approval workflows, automated invoice processing, automated PO matching and much more.

Features – Aptean AP automation

Invoice Data Capture

Rillion’s invoice data capture solution ensures you reduce paper invoice handling. Whether invoices are received as paper or email formats, the data is captured quickly and efficiently. Manual data entry is not required and can be completely eliminated.

AP Workflow

Using an automated workflow and a central dashboard, Rillion provides automatic invoice reminders for Aptean for PO- and Non-PO invoices. Approvers can view and approve invoices on a laptop, on mobile, and in email without learning a new dashboard system.

  • Have visibility into Accounts Payable balances and payment/approval status
  • “Drag & Drop” approval workflows, ad hoc routing
  • Approvals are made directly in email or on a mobile device

2 & 3-way PO matching

Rillions unique cascading matching system can handle matching against purchase orders at the header or line level. In a “no match” situation, or if a non-PO invoice arrives, workflow takes over.

The appropriate approver or exception handler promptly gets notification and access to the information needed to clear the exception.

  • Invoices, purchase orders, and goods receipts are matched by the software
  • Match items at both the header or line level, whether it is 50 lines or 500 lines
  • Complete audit trail of approvals and communications become part of the transaction record

Recurring Invoices (or Contracts)

Recurring invoices are matched to account numbers or contracts, posted to the proper charge codes, approved for payment and sent to Aptean for recording

Reminders are sent when a contract is about to expire. If required, expenses are split between different departments.

  • Repeat invoices are matched to account numbers or contracts
  • Self-billing for contracts that do not have vendor invoices
  • Manages spending and renewal process

Archive & Audit

A step-by-step documented history of invoice transactions is recorded, including communications between internal staff and suppliers. Rillion’s Accounts Payable software for Aptean creates a complete, searchable archive for reference and auditing purposes.

  • Faster audit process
  • Provides basis of objectivity for investigations
  • Raises compliance standards for the entire organization

Benefits of integrating Rillion’s AP automation with Aptean

Sustainability, efficiency and visibility – just to name a few of the positive impacts Rillion has on an organization’s accounts payable processes.

While Aptean has extensive functionality, there’s so much more potential to capitalize on through integrating Aptean with accounts payable automation.

Rillion’s AP automation solution for Aptean provides a plethora of benefits and advantages on different levels, extending Aptean’s core functionality.

Streamline your organization’s accounts payable processes, saving both time and money for everyone who touches the purchase process.

Rillion’s accounts payable automation for Aptean speeds up the capture, processing and approval of invoices significantly:

  • Character recognition software automatically scans headers and line-item data
  • An approval workflow sends invoices to the proper approvers
  • Exceptions are flagged and the info is forwarded to the approver for reconciliation

Aptean accounts payable automation efficiently manages your vendor invoices:

  • Eliminates human errors
  • Eliminates the risk of overpayment or duplicate payments
  • Automatic flagging of exceptions to be reviewed by designated approver
  • Streamlines reporting, budgeting and auditing, making them more efficient and accurate

Rillion’s AP automation software helps organizations design their Aptean AP workflows according to business rules you set up. You determine the routing and the approvers the invoices need to go to.

Rillion’s AP automation software makes it easy to deal with supplier invoices:

  • With a reduced risk of human error, the approval and payment process is performed in a timely manner helping you keep a good standing with suppliers
  • Approved suppliers can submit documentation and updates in a wide range of different document formats
  • The system will alert you to time-sensitive circumstances (e.g. upcoming contract renewals)

Aptean accounts payable automation provides an organization with several advantages when it comes to access, monitoring and control:

  • No more lost invoices
  • Easy sharing of data in real-time between departments and individuals within the organization
  • Simultaneous access to the system where you can decide who has access and to what
  • Invoices not automatically approved for payments are flagged and automatically rerouted to designated approvers
  • Easy-to-follow electronic trail to identify exceptions and fraud

Integrating Rillion’s AP automation software gives finance administrators insight into their Aptean accounts payable processes and the ability to:

  • See the big picture at a glance
  • Real-time dashboard reporting of KPIs
  • Find, retrieve and present relevant data quickly
  • Focus on specific problem areas and identify solutions for improvement
  • Identify noncompliance with business rules and/or spending policies
  • Monitor performance and productivity of any AP individual, team or department

Capitalize on early payment discounts

In some cases, suppliers will offer a discount for buyers who pay their invoice early. These potential discounts are often missed in a manual AP process.

Utilizing Rillion’s AP automation speeds up the invoice lifecycle, allowing you to take advantage of early payment discounts.

Don’t take our word for it

"We searched for a flexible purchase-to-pay solution that could help us control purchasing, and secure supplier loyalty, that would also live up to our internal authorization framework."

Eva Petré Rege | Coor Service Management

" I like that with Rillion you see a pie chart of the expenses. So each month I can see see that at a quick glance… which is nice, you know each day when I go through entering/posting the invoices I kind of look at that to see where we’re at.” "

Nikki Milian | Smiles First Corporation

" We only work with the most modern systems and our aim is always to be at the cutting edge when it comes to technological solutions. Rillion is part of our ecosystem.”"

Hanna Rexhammar | Deskjockeys

"It’s amazing. The solution recognizes the invoice and it’s learning from those invoices, making it a smoother process. Once those invoices are getting thrown into the project manager teams, it’s already filled out for them to review."

Adrian Galvin | VMG Construction

"The system is intuitive, our clients quickly understand what to do and we are able to follow these companies’ growth. As they grow, we can keep scaling up the systems or the number of employees we assign to them"

Mattias Ryglert | Brain Accounting

Our customer cases

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