Client Information

Customer Tacala
Branch Based in Austin, Texas
Area USA
Business system Microsoft Dynamics GP
Invoices/year 60,000
Employees 70 users in the company
Process automated with Rillion Invoice Processing, Contracts (Recurring Invoices) and Documents

The Challenge for Tacala

Tacala’s Founders, Dick Reese and Don Ghareeb opened their first Taco Bell in 1989 in Columbiana, Alabama. Taco Bell locations have more than tripled in the past 30+ years, and Tacala has grown to over 300 locations in the Southeast and Texas. Altamont Capital Partners invested in Tacala in 2012 and has helped drive explosive unit growth over the past eight years. Tacala needed to optimize their AP operations. Before implementing the Rillion solution, paper processes for managing recurring utility bills for over 300 locations was time-consuming and fraught with manual error. Because each franchise location manages their own service contracts with different suppliers depending on the location, being able to manage and match contracts to supplier invoices with automation has made a big impact.

Invoice Capture and PO Matching

Recurring Invoices

With over 300 locations Tacala needed to manage utility bills and other recurring charges efficiently. In the past the processing of recurring invoices was done manually. Rillion’s contract module keeps track of contract terms and the software matches incoming service invoices to the proper contract amounts.

Approval Workflow

An automated approval workflow sends non-PO invoices to project managers to approve via email, rather than having to enter the system. If an invoice goes over the tolerance level, the system automatically sends the approval to the supervisor.

Archive and Audit Trail

The company was looking for a solution that could provide an audit trail and reporting for all the operations they manage. Having a searchable invoice archive has been a big time saver. Once an invoice is paid it is transfered from Dynamics GP into the Rillion archive. Rillion’s audit function includes an invoice log that is time stamped and contains all the information necessary to satisfy both external auditors as well as internal investigations.

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