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PO Matching automation
Automated 3-way PO matching.
Match POs and invoices with hundreds of lines.
Provides a complete time-stamped audit trail.
Matches internal or external purchase orders.
Match at the header or line level.
Save time with automatic matching.
There are three different levels of PO matching: 2-way, 3-way and 4-way. These levels refer to how many supporting documents the invoice is matched against:
3-way PO matching is the most common and the ideal choice of internal control. The three parameters which are compared between the documents in accounts payable three-way match include:
Rillion’s PO matching software matches POs, invoices, and goods receipts efficiently. If an invoice matches a purchase order, it assumes the coding and approval from the order and can be sent directly to your ERP or accounting system for recording – without manual handling.
With business rules a procedure is implemented for invoices that do not match, and acceptable deviation levels are built in. Exceptions are routed to designated approvers in the approval workflow.
Rillion’s integrated AP three-way match automation is an innovative and efficient solution that minimizes workload and maximizes employee’s productivity. It matches invoices and purchase orders according to the variance rules you set.
Intelligent 3 Way PO Matching is an optional module in Rillion’s AP Automation and Purchase to Pay software suites.
Automated 3-way PO matching – happens within minutes of receipt.
Matches internal or external purchase orders and goods receipts. Match at the header or line level.
Match purchase orders and invoices containing hundreds of lines of data.
Exceptions are sent to approvers with all the information they need to reconcile.
Provides a complete time-stamped audit trail, including messages.
When an invoice corresponds with a purchase order, it inherits the order’s coding and approval details, allowing it to be directly forwarded to your ERP or accounting system.
PO Matching – Trusted By Banks
Rillion is trusted by banks and financial institutions in the US and Europe. Accreditations in the US include SOC1, SOC2, HIPAA, GDPR, and PEPPOL.
Read more about PO Matching
We’re committed to solving your problems and making your job easier with our PO Matching.
The time required for implementation of Rillion One and Rillion Prime may vary, depending on the features you choose and the ERP system you’re using. Contact one of our experts today to schedule a demo.
As always, we’re with you every step of the way.
Rillion’s solutions integrate with many popular finance and business systems.
What is PO invoice in accounts payable?
A PO invoice is an invoice that corresponds to a purchase order. PO invocies have to be matched to the corresponding purchase order and goods receipt.
What is non PO invoice in accounts payable?
A non PO invoice is a supplier invoice that has been received, but where there is no document (purchase order) confirming the goods/services that have been invoiced. It might be a phone order without written confirmation, a recurring subscription fee or any other ad hoc purchase. Non PO invoices are often referred to as “cost invoices”.
What is invoice matching?
Invoice matching is the process where an invoice or invoice lines are compared with an order document, such as a purchase order (PO), a contract or a delivery note/goods receipt.
What is Two-Way Matching?
In some cases, particularly for services, a two-way match might be sufficient. This process involves matching the invoice details directly against the purchase order, bypassing the goods receipt process. This is often applicable in scenarios where physical goods are not involved, making a GRN unnecessary.
What is Three-Way Matching?
This is the most common type of invoice matching and involves comparing the details of the purchase order, the goods receipt note, and the invoice itself. The purchase order provides details of what was ordered, the goods receipt note confirms what was received, and the invoice requests payment for the supplied goods or services. All three documents must align in terms of item descriptions, quantities, prices, and terms for the invoice to be approved for payment.
What is Four-Way Matching?
This extends the three-way match by also including an inspection report or a quality certificate as a fourth document. This is particularly useful in industries where quality of goods is critical, and goods are inspected on arrival before acceptance.
Scalable solution
Electronic invoice management and purchase-to-pay for larger organizations with high demands on automation.
Find out for yourself how we can make your job easier!
Schedule a free consultation so that we can understand your needs and provide you with the best solution.