Intelligent invoice processing that runs on autopilot

Capture, code, and route invoices automatically with Rillion’s intelligent data capture to save hours of manual effort.

Trusted by finance leaders at 3,000+ mid-sized and large companies

The problem with manual invoice processing

Paper, emails, and spreadsheets only take you so far before trouble sets in.

Endless data entry

Entering invoice data manually drains hours from your team and leaves room for typos, duplicate entries, and missing information that stall approvals.

Slow approval workflows

When invoices need to be printed, routed, or manually signed, payments lag and vendors wait, leading to late payment penalties and strained vendor relationships.

Limited visibility and control

Without real-time tracking or automated audit trails, it’s hard to know where an invoice is stuck or whether it’s been approved correctly.

Features finance teams love

Everything you need for intelligent invoice processing

Invoice data capture

Rillion uses AI and OCR to capture every detail from invoices (whether PDFs, XML files, or scans) without manual entry. It reads vendor names, amounts, and line items with near-perfect accuracy, and stores them securely in the cloud for instant access.

AI-powered coding

Rillion’s AI automatically suggests the right coding for each invoice by learning from your past entries. It gets smarter over time, helping your team post invoices faster and with fewer mistakes.

invoice capture extracts invoice details automatically

Automated PO matching

Rillion matches invoices to purchase orders and receipts automatically using 2- or 3-way matching. If all the information aligns, the invoice moves forward immediately. If not, it’s flagged for quick review.

Flexible approval workflows

Set up approval rules once, and Rillion takes care of the rest. Our AI predicts the right approvers based on history, routes invoices instantly, and lets team members approve from any device with one click.

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Payment automation

With Rillion Pay, payments are processed securely through virtual cards, ACH, or wire transfers. Once paid, Rillion automatically reconciles transactions and keeps a full record, helping prevent fraud and double payments.

Multi-entity management

Manage invoices for multiple companies, departments, or currencies from one dashboard. Rillion gives finance teams complete visibility into invoices, approvals, and cash flow, while keeping every entity’s data organized and compliant.

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Why finance teams choose Rillion for AI invoice data capture

Rillion combines AI precision with automation to make invoice management fast, secure, and almost effortless.

Zero-touch processing

Automated PO matching and AI coding route invoices directly to your ERP, leaving only exceptions for review.

Freakishly fast AP

End-to-end automation shortens payment cycles and lets your team process more invoices without adding extra staff.

Fewer costs

By automating invoice management, Rillion reduces manual labour, eliminates late fees, and helps finance teams capture early-payment discounts.

Protected from fraud

Rillion safeguards your AP with secure payments, approval controls, and AI that flags duplicates or suspicious invoices. Before it impacts your business.

Seamless integrations

Rillion connects with 50+ ERPs, including Dynamics 365, NetSuite, and SAP, syncing data in real time with no manual entry.

Freedom to scale

Rillion scales with your business, handling higher volumes, new entities, and multiple currencies without disrupting existing workflows.

How you can benefit from Rillion’s AI-powered AP automation

Rillion’s AI invoice management software automates routine AP work so your team can:

Process invoices up to 85% faster

Rillion’s AI captures data, codes invoices, and routes them automatically for approval, keeping invoices moving smoothly from receipt to payment. Teams cut AP cycle times by as much as 85%, creating capacity for more impactful work.

Cut invoice errors by 97%

AI-driven capture and matching eliminate nearly all manual entry mistakes. Businesses see error rates drop by 97%, reducing duplicate payments, missed invoices, and costly rework that slows down the accounting process.

Keep your data 100% secure

With encrypted payments, role-based access, and layered approval controls, Rillion keeps sensitive financial data protected at every step.

ERP integrations

Connect Rillion to your ERP

Rillion integrates with over 50 leading ERP systems, keeping invoices, approvals, and payments in sync for accurate, real-time financial visibility.

Ready for the next step?

Make your AP error-free with AI invoice management software

Turn your AP process into a touchless workflow with AI-powered automation that delivers speed, accuracy, and complete control.

How Rillion’s intelligent AI invoice management software works

Capture

Rillion automatically reads and extracts data from every incoming invoice using AI and OCR technology, whether it’s a scanned document, PDF, XML, or another digital format.

The system identifies the vendor, amount, VAT, and reference details instantly, and then suggests the right workflow based on supplier and accounting rules. All captured data is stored securely in the cloud, ready for review or approval.

Approve

Artificial intelligence and pre-set approval rules automatically route and code to the right approver. The approvers get full visibility into the status of every invoice. They also get instant notifications and can approve invoices from any device.

If an invoice is in good order, it is sent to the ERP/accounting system for payment. But if there’s an exception, it is routed to the appropriate exception handler, according to predefined rules. Once the exception is resolved, the invoice flows straight into your ERP for booking and payment.

Match

Rillion automatically cross-references invoices with their related purchase orders (PO), delivered goods receipts, and/or contracts to ensure all details align, from the number of items to the quoted amounts. This reduces the chances of undetected fraudulent transactions.

When a PO matches perfectly, Rillion sends the invoice directly to your ERP for payment, creating a true zero-touch process. Any discrepancies are flagged automatically and routed to the right workflow for resolution, saving your team time and catching errors before they cause delays.

Pay

Once approved, invoices are automatically transferred to your ERP for payment processing. You can also choose to manage payments directly through Rillion Pay, which handles secure electronic payments via virtual cards, ACH, or wire transfer.

Every transaction is logged in Rillion for a complete, searchable audit trail, giving your finance team total visibility from capture to payment.

Testimonials

What our customers say

“I had thought at that time we could expand our AP process improvement into the other areas of the company but what I didn’t expect was how soon our CFO took advantage of the technology that Rillion had to offer.”

Accounting Manager, USFarathane

"[With Rillion,] we processed 20 invoices in 15 minutes — a task that previously took 2 hours. It’s a huge time efficiency gain."

Eric Dills, Controller, Robinson Lumber

"I like that with Rillion you see a pie chart of the expenses. So each month I can see that at a quick glance... which is nice, you know each day when I go through entering/posting the invoices I kind of look at that to see where we’re at."

Nikki Milian, Accounting Manager, Smiles First

"Rillion Prime allows us to decide for ourselves the best and most efficient way to process invoices. It was important to find a great, modern solution, and a provider that offers services in Finnish."

Petri Hangasluoma, CFO, Minimani

"From a finance perspective, the benefit is that invoice processing is now much smoother. Rillion Prime offers various features that enable further development and streamlining of operations. One significant aspect regarding smoothness, and efficiency of invoice processing, has been the ability to organize work roles in the best possible way to simplify the workflow."

Teija Hautamäki, Chief Accountant, Minimani

Your questions answered

AI invoice management and accounts payable software FAQs

What is AI invoice management software?

An AI invoice management software is a tool that uses artificial intelligence and OCR to automatically capture, read, and process invoice data. Instead of manually entering details, the system extracts vendor, amount, and PO information instantly, which reduces errors and saves hours of manual work.

How does intelligent invoice processing work in Rillion?

Rillion’s intelligent invoice processing uses AI to capture invoice data, matches it to purchase orders and goods receipts, and automatically routes invoices for approval. Invoices that match and are approved are immediately scheduled for payment, while exceptions are flagged for manual review.

How accurate is Rillion’s AI invoice data capture?

Rillion’s AI and OCR technology can extract invoice data with up to 97% accuracy. It learns from every transaction to continuously improve recognition and coding precision over time. This means fewer errors, duplicates, and manual corrections.

What are the benefits of using AI in accounts payable?

AI in accounts payable streamlines the entire invoice-to-pay process. It cuts processing times, reduces data entry errors, prevents duplicate payments, and improves visibility. This allows finance teams to shift their focus from manual admin to managing cash flow and building better vendor relationships.

Can Rillion’s AI-powered AP automation integrate with my ERP system?

Yes. Rillion connects with over 50 popular ERP and accounting systems, including Microsoft Dynamics 365, SAP, and NetSuite. This keeps your invoice data updated automatically across systems, so everything stays consistent and accurate without manual work.

Is Rillion’s AI accounts payable software secure and compliant?

Absolutely. Rillion’s AI-powered AP automation follows strict compliance standards, including SOC 1, SOC 2, and CCPA. Rillion encrypts your data, grants access only to approved users, and logs every invoice action so you can track and audit with ease.