Approval Workflow

– for Small Business

Speed up the invoice approval process with Rillion’s digital and automated workflows. Let your colleagues and managers approve vendor invoices online in just one click, on computer, tablet or mobile phone.

What our customers think

VMG Construction uses Rillion for Invoice Capture, Approval Workflow and Invoice Automation

VMG Construction
“What Rillion provides is great for what I need, and it has all the tools that I need in order to process all invoices and get them approved in line with my project managers and my account payables.”

Automated Approval Workflow

– How it works

Validation in Rillion’s dashboard

Vendor invoices that are captured show up in Rillion’s dashboard. The system will sort and validate them for you. Invoices are classified in different folders: ready for approval, unknown vendor, duplicates etc.

Why choose Rillion’s
AP invoice approval workflow?

Speed up invoice approvals

Speed up invoice approvals

Reduce invoice approval workflow cycle times by half.

Never loose an invoice again

Never lose an invoice again

The system keeps track of every single invoice, recognizes duplicates and reminds you when invoices are overdue.

Automated Approval Workflows

Automated workflows

Rillion creates an automatic approval process workflow, sending invoices to the proper approver according to pre-set rules.

Automatic reminders

Automatic reminders

Approvers get an email when there are invoices to review. Automatic reminders are sent if needed.

Approve online

Approve invoices online

Let your colleagues and managers approve invoices on the go – in few clicks on desktop or directly on mobile.

Seamless integration to your ERP


Rillion offers ready to go integration to many popular accounting systems.

Have questions? Let’s chat.

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EMEA +46 10 198 97 00

Next steps in the Invoice Automation Process


Use Rillion’s AI engine for automated coding of your vendor invoices. The AI-tool will make coding suggestions, including account posting, cost center, project and other dimensions, based on your historic invoice data. Automated coding proposals improve over time, as the AI-engine learns from the process.

Find current and paid invoice data fast

The search feature in Rillion lets you search for any information on an invoice. Finance staff and approvers benefit from both simple and advanced search functionality to obtain exactly the information that’s requested.

We have prepared for you to get onboard!

Rillion’s Accounts Payable Solution is designed to easily connect with different accounting systems.

Invoice Automation for Microsoft Dynamics Navision
Invoice Automation for Visma.Net
Invoice Automation for SAP S/4 Hana
Invoice Automation for Sage X3
Invoice Automation for Sage Intacct
Invoice Automation for Epicor iScala
Download Rillion Product Brochure: Automate your Supplier Invoices

Want to know more?

Download our product brochure and find more benefits with Rillion’s Invoice Automation software.

Frequently Asked Questions

You set up an approval workflow by configuring approval workflow software. With Rillion, the accounts payable administrator receive training on how to configure approval workflows during the on-boarding process – and it’s included. When a vendor invoice arrives to the system, it can be routed to the right person according to pre-set rules. Rules can be based on vendor, amount, reference or other parameters. The software sends the invoice to the approver and tracks the status invoice in the system.

Invoice approval workflow automation saves time by eliminating the use of spreadsheets, email and phone calls in order to track the approval and status of vendor invoices prior to payment. Approvers can review and authorize invoies on computer, tablet or mobile phone. All you need is an internet connection to access the system.

Yes. When all vendor invoices are digitized and available in one single platform, it’s easy to track the status of each invoice and progress in the workflow. The system will give you alerts when an invoice is approaching the payment deadline.

Rillion’s invoice approval software comes with standard integrations to many popular accounting systems. The initial connection between Rillion and your accounting system is done by our experienced solution specialists and it’s included in the one time start-up fee. Once you are connected, Rillion will communicate with your accounting system to get all the information it needs such as vendor data, chart of accounts, and so on. Read more about our integrations

Our pricing is based on the annual vendor invoice volume to be processed in the software. The accounting system that Rillion should be connected to may affect the initial one time start-up fee. See more information about our Pricing or get in touch to request a quote.

Yes, support is included. Customers may choose their level of support. Enhanced support options are available at an additional charge.

Want to try Rillion?

Get in touch with us, we are experts in Accounts Payable Automation and would be happy to guide you to the right solution.