Cloud based invoice approval

Invoice Approval Workflow

Flexible approval workflows with drag and drop functionality, 1-click approvals and no coding costs!

What is automated Invoice Approval Workflow?

Manual and paper-based processes slow down the invoice approval workflow and are prone to human error. Approval workflow automation is a digitized version of the approval process that integrates with existing accounting systems, streamlining the invoice approval workflow of both PO and non-PO invoices. Approval workflow in Rillion’s software automatically directs invoices to the designated approver. Invoices are visible in a central dashboard. Invoices and line items can be flagged. If the invoice has a PO, it is automatically matched.

Get to know our Invoice Approval Workflow

Invoice approval software

Email approvals with one click functionality in mobile

No expensive coding or user licenses necessary

Visibility into payment and approval status of invoices

Approvers get a complete package to review for exceptions

Drag and drop functionality for ad hoc re-routing

Automatic notifications and reminders

It’s easy to create automated approval workflows in Rillion

Create automated approval workflows with Rillion

Create better, faster, smarter, and easier invoice approval workflows with our AP automation solutions. Whenever you, supervisors, and employees are having to spend more time tracking, sharing, and in other ways managing invoices than actual work ー it’s a sign your invoice approval workflows would benefit from becoming automated.

Benefits of our Approval workflow

Save time

Spend less time on manually processing invoices, manual PO matching, using email and phone calls for follow up, and tracking down missing documents.

Fraud detection

Visibility and control with maximum automation.


Dealing with large numbers of invoices in different formats.

Speed up the process

Speed up processes with multiple approvers.

Correct payments

No more vendor invoices being overpaid or underpaid because of data inconsistencies.

Pay on time

Get rid of bottlenecks in the accounts payable approval process.

Why choose Rillion’s AP invoice approval workflow?

Reduce invoice approval workflow cycle times by half. With an automated approval workflow to relevant roles in your organization, Rillion’s AP workflow software automates the approval process workflow of both PO and non-PO invoices.

Rillion creates an automatic approval process workflow, sending invoices to the proper approver according to pre-set rules. Add approvers to an existing workflow with ad-hoc routing.

Exceptions are flagged down in the approval process workflow, and approvers get a complete package to review including invoice, PO, goods receipt, and employee messages.

The approval workflow in Rillion’s software includes a matching engine that matches invoices and purchase orders automatically. If the PO and invoice match, the invoice is sent to the ERP for recording. Exceptions are flagged and sent to approvers in the approval process workflow for reconciliation. Read more about our intelligent 3 way PO match.


Invoice approval software – Trusted By Banks

Rillion is trusted by banks and financial institutions in the US and Europe. Accreditations in the US include SOC1, SOC2, HIPAA, GDPR, and PEPPOL.

  • Global solution for multiple ERPs, countries, currencies, and tax rules
  • Unlimited users—no user license costs
  • Bulletproof compliance control and minimal IT involvement
SOC 1 Report (System and Organization Controls Report)
The Health Insurance Portability and Accountability Act (HIPAA)

Customer stories

Read more about our Approval Workflow

“For the purchase invoices we have been given an integration solution that is completely phenomenal, where it is impossible today to pay to the wrong supplier or the wrong amount. It was much, much better than we could have imagined.”

Our customer cases


We’re committed to solving your problems and making your job easier with our automated invoice approval workflow.
The time required for implementation of Rillion One and Rillion Prime may vary, depending on the features you choose and the ERP system you’re using. Contact one of our experts today to schedule a demo.

As always, we’re with you every step of the way.

Seamless integration with your ERP

Rillion’s solutions integrate with many popular finance and business systems.

FAQ – Invoice Approval Workflow

Invoice approval workflow automation gives business owners and finance administrators an automated way to manage the approval process of vendor invoices. Once the appropriate person (or persons) in the organization approves the invoice, it is sent for payment.

Invoice approval workflow automation saves time by eliminating the use of spreadsheets, email and phone calls in order to track the approval and status of vendor invoices prior to payment. Time is also saved with an audit trail for both internal and external investigations.

You set up an approval workflow by configuring approval workflow software. When accounts payable receives a vendor invoice the invoice flows to the person (or persons) responsible for the purchase. The software sends the invoice to the approver and tracks the status invoice in the system.

Invoice tracking software in accounts payable is called Accounts Payable Automation. It shows the status of an invoice in the approval process and has tools to administer the approval workflow.

Get started!

Invoice Approval Workflow is available for the following products

Get started quickly

Rillion One

Automated handling of supplier invoices for small and medium-sized businesses looking to get started quickly.

  • Invoice Capture (OCR)
  • Invoice Approval Workflows
  • AI Coding
  • PO-Matching
  • Payments as a Service
  • Analytics and Reporting
  • Advanced Search
  • Fast Setup
  • Documents & Contracts
  • E-invoicing
  • Seamless integration to ERP/accounting system

Scalable solution

Rillion Prime

Electronic invoice management and purchase-to-pay for larger organizations with high demands on automation.

  • Invoice Capture (OCR)
  • Invoice Approval Workflows
  • AI Coding
  • PO-Matching
  • Recurring invoice automation
  • Document Management
  • Audit trail software
  • Payments as a Service
  • Analytics and Reporting
  • Purchase to pay
  • E-invoicing
  • Seamless integration to ERP/accounting system

Rillion – AP automation for your peace of mind

  • We are experts with over 30 years in the industry

  • Trusted by customers in over 50 countries

  • 96% of Rillion customers feel that the platform fulfills expectations

  • 95% consider Rillion to be a worthwhile investment

Find out for yourself how we can make your job easier!

Want to try Rillion?

Schedule a free consultation so that we can understand your needs and provide you with the best solution.