8 best accounts payable paperless software

If you asked any finance team what their favorite part of the job was, we’d bet no one says ‘processing invoices by hand’.

It eats up time, means chasing colleagues for approvals, and when volumes spike, it opens the door to costly mistakes.

But none of that changes the fact that the work needs to be done. Only now there’s a way to make it less tedious, more accurate, and a lot faster. That’s thanks to paperless accounts payable software.

The right platform can capture and code invoices automatically, route approvals in seconds, and keep payments on track without the paperwork.

Here, we’ve gathered the eight best accounts payable paperless software, they are:

1. Rillion – Fast and flexible AI-powered AP processing software
2. Tipalti – Global AP and payments, simplified
3. Stampli – Collaborative AP automation
4. Medius – AI automation for complex AP
5. MineralTree – Effortless invoice-to-pay automation
6. Coupa – Automated accounts payable for large enterprises
7. Basware – Enterprise paperless AP software
8. Sage Intacct – Unified financials for global companies

8 best accounts payable paperless software at a glance

Before we look at each solution in depth, here is an overview of the top eight paperless accounts payable software options:

1. Rillion — Fast and flexible AI-powered AP processing software

Rillion is an AI-powered paperless accounts payable (AP) automation software that helps finance teams digitize the entire AP workflow.

It replaces stacks of paper invoices and endless email approvals with one simple, intelligent system that captures, codes, and routes invoices automatically.

The platform’s built-in AI reads and codes invoice data with around 90% accuracy, predicts the right approval path, and keeps payments moving without the manual back-and-forth.

Approvers can review and approve invoices on either desktop or mobile, and all activity syncs instantly with over 50 leading ERPs, including NetSuite, Sage, Microsoft Dynamics, and SAP.

Rillion also makes it easy to manage AP across multiple entities, locations, or business units from one centralized dashboard. Your team will see faster month-end closes, fewer errors, and complete control over spend. Without a single piece of paper in sight.

Rillion includes all the traditional features of an AP automation solution, with AI applied where it makes a real difference:

• Invoice capture: Intelligent invoice capture extracts data across invoice formats with ~90% accuracy and suggests correct general ledger codes based on past patterns.
• 3-way purchase order matching: Increase accuracy and compliance with automated 3-way PO matching.
• Approval workflows: Set customizable rules or AI-driven suggestions for automated approval workflows. Option for role-based approval rules.
• Automate payments: Rillion offers automated payments, including secure virtual cards and automated reconciliation
• In-depth reporting: Advanced reporting and analytics for spend visibility across entities
• Multi-entity management: Approve invoices, manage spend, and gain real-time visibility across multiple companies or locations from one screen.
• Virtual card payments with rebates: Securely pay vendors using virtual cards, reducing fraud risk.
• 50+ ERP Integrations: Sync invoices, approvals, and payments directly into 50+ leading ERPs (including Microsoft Dynamics, NetSuite, Sage Intacct, and SAP Business One), eliminating double entry and ensuring clean data for month-end close.
• Riley, the AI Assistant: Ask the built-in AI questions about invoices, suppliers, or workflows and get instant answers. 

Rillion’s stand-out feature — Multi-entity management

Rillion makes it easy to manage accounts payable across multiple entities or business locations from one centralized platform.

Invoices are automatically routed to the right entity, approved faster, and processed seamlessly. This gives you complete visibility without extra complexity.

Unlike other systems where you have to switch between entities to view invoices, Rillion lets you see everything in one place. You get a single, unified view of all invoices across all your companies. That means no more logging in and out or jumping between screens. It’s a faster, smarter way to manage AP for complex organizations.

You can even connect multiple ERP systems, so each entity keeps its existing workflows and general ledger structure. At the same time, customizable approval rules let each location maintain local control, ensuring flexibility while still benefiting from centralized oversight.

Who is Rillion built for?

Rillion is best suited to mid-market companies processing 24,000+ invoices annually, particularly in industries like healthcare, manufacturing, and hospitality. It’s especially valuable for organizations with multiple entities or subsidiaries that need consolidated visibility and streamlined accounts payable paperless workflows.

Rillion is for finance leaders who want to:

• Cut invoice processing and approval time with AI-driven automation, going 85% faster
• Centralize AP across multiple entities for better control and reporting
• Reduce fraud risk and payment errors with secure, automated vendor payments
• Eliminate manual double entry through seamless ERP integration (with 50+ leading ERPs)
• Give AP teams peace of mind with intuitive, user-friendly software
• Work with a trusted partner to implement AI across their finance processes, confidently and securely

Read about how Robinson Lumber Company processes 20 invoices in 15 minutes (a task that previously took 2 hours) to increase AP efficiency and accuracy.

2. Tipalti — Global AP and payments, simplified

Tipalti automates AP for global businesses who want to simplify their financial workflows and better manage payables across entities, countries, and currencies without printing out a single page.

Tipalti lets you automate everything from invoice capture and approval to supplier payment. It also has integrations with ERPs, including Oracle NetSuite, Sage, Microsoft Dynamics 365, as well as with other popular software, including Slack, Bamboo, Google Workspace, and 3rd party credit cards.

Key features in Tipalti’s paperless accounts payable software include:

• Full spend visibility: Track your spending across entities and sync with ERPs for clear, connected financial data.
• Multi-entity management: Consolidate your different locations with a centralized financial management tool.
• Global supplier management and compliance: Validate tax IDs across 62 countries automatically and screen against global compliance lists.
• Built-in financial controls: Prevent overspending with clear approval workflows, audit trails, and automated PO-matching.
• Supplier management: Suppliers can onboard in their own time with support in 27 languages.

Tipalti’s stand-out feature — Global payments

Tipalti provides payments to over 200 countries and territories in 120 currencies with 50+ payment methods, including card, ACH, and more. Using Tipalti’s built-in payment rules you avoid any mis-transfers and ensure flexible, secure payments.

Plus, proactive automated notifications keep suppliers informed throughout payment processing, so they know when their payment will arrive and if it fails.

Who is Tipalti built for?

Tipalti is made for global, multi-entity companies that want to streamline AP, simplify payments worldwide, control spending, and automate procurement. Companies in adtech, e-commerce, gaming, business and financial services especially appreciate Tipalti.

3. Stampli — Collaborative AP automation

Stampli is an accounts payable software that treats every invoice like a conversation, not a file to be passed around. Comments, questions, and approvals sit right beside the numbers, so you’re not digging through email threads to figure out who signed off on what.

Stampli also aims to be flexible enough so that its accounts payable paperless workflows match your processes. All invoices are automatically routed to the right approver to make your AP more efficient and flexible.

Key features in Stampli’s paperless accounts payable software include:

• AI Copilot: Stampli’s AI Copilot Billy the Bot extracts and verifies information from each invoice, sends automated notifications, and continuously learns your patterns.
• Multi-entity management: Set up customized rules for each subsidiary, manage vendors centrally, and have comprehensive reporting across locations.
• Vendor portal: Simplify vendor management with Stampli’s self-service vendor portal, where suppliers can view invoice statuses and update payment details.
• AI PO matching: Stampli’s AI automatically performs exact header/line PO matching, and checks it against invoices.
• Mobile app: Approvers can use Stampli’s app to approve invoices on the go. It can also be used to request new Stampli cards and update limits.

Stampli’s stand-out feature — Billy the Bot

Stampli’s Billy the Bot converts free text into structured data, suggests GL coding, uses historical patterns to propose approvers, and automates invoice verification.

Who is Stampli built for?

Stampli is made for multi-entity companies that manage high volumes of invoices in a complex AP system and is valuable to audit-heavy teams needing audit trails per-invoice. Companies in government, agriculture, media, non-profit, and oil & gas especially benefit.

4. Medius — Automation for complex AP

Medius eliminates manual AP tasks and gives teams real-time visibility into every invoice from capture to payment.

It also has comprehensive features that help to free up busy AP teams to be more proactive and strategic rather than constantly putting out financial fires and chasing down approvals.

Key features in Medius’s paperless accounts payable software include:

• ERP integrations: Medius integrates with all major ERPs and offers REST APIs so that you can build customized ERP connectors if needed.
• Manage compliance: Medius allows you to manage compliance with global VAT and GST mandates and tax regulations worldwide.
• AI-powered fraud detection: Medius uses AI to analyze every invoice for potential fraud, automatically flagging suspicious activity.
• Statement reconciliation: Medius automatically reconciles statements with invoices to avoid overpaying suppliers.
• Supplier conversations: Medius’s AI assistant answers vendor questions right in their inbox, saving you time while nurturing supplier relationships.

Stand-out feature — Automated invoice processing

Medius aims for “touchless” processing, whereby invoices are captured, matched, routed, and approved with minimal human input.

AI assistants provide context to approvers and manage routine supplier emails, such as payment inquiries. This streamlines communication and accelerates approval cycles.

The result is a platform that speeds up the technical processing of invoices and reduces the human friction around AP, leading to faster cycle times, fewer exceptions, and stronger supplier relationships.

Who is Medius built for?

Medius is built for mid-sized to large businesses in logistics, transport, retail, and CPG that manage AP across multiple entities and ERPs. 

5. MineralTree — Effortless invoice-to-pay automation

MineralTree cloud-based AP automation software digitizes and automates the entire invoice-to-pay process. This includes invoice capturing, automatic approval routing, and flexible payments.

For finance teams, it reduces manual data entry, cuts approval bottlenecks, and manages payments easily. At the same time, your relationships with suppliers improve as they get paid on-time, every time.

Key features in MineralTree’s paperless accounts payable software include:

• Approval workflows: Route invoices automatically with multiple approval tiers and routing logic based on specific attributes, such as location, amount, or department.
• Payment controls: Mitigate fraud risks with MineralTree’s built-in payment controls, including two-factor authentication and double approvals above a set limit.
• Analytics: View KPIs and invoice data from real-time dashboards to make more informed decisions.
• Payment execution (TotalPay): Pay vendors via ACH, check, wire, FX transfer, or virtual card.
• ERP integrations: MineralTree syncs with NetSuite, QuickBooks, Sage Intacct, Microsoft Dynamics, and other major ERPs.

MineralTree’s stand-out feature — TotalPay

MineralTree’s TotalPay feature automates and streamlines your payments. Once you approve them, MineralTree chooses the best payment method to minimize transaction costs and maximize rebates.

MineralTree also has a team to handle supplier ePayments enrollment, inquiries, and issues. All your data is securely managed while detailed remittance is provided on every payment. Then each payment is reconciled with your ERP.

Who is MineralTree built for?

MineralTree is particularly well-suited for companies in retail, food & beverage, education, and life sciences that process over 10,000 invoices per month.

6. Coupa — Automated accounts payable for large enterprises

Coupa is a giant in the accounts payable software space. It enables enterprises to cut manual steps and fully digitize AP management.

Your team can process invoices faster, pay vendors more securely, and cut time-consuming expense reporting using Coupa’s unified platform.

Key features in Coupa’s paperless accounts payable software include:

• Fraud detection: Coupa uses AI and machine learning to automatically detect errors and potential fraud across all spend.
• Automate approval workflows: Customize your invoice approval workflows with set rules. Approvers only have to be involved above certain values to speed up processing.
• Compliance-as-a-Service: Meet audit and regulatory compliance standards with Coupa.
• Payments: Coupa’s flexible payments help you to pay vendors and employees securely and more quickly with full transparency throughout the process.
• Real-time spend analytics: See how cash moves in your whole organization so you can identify trends and optimize cash flow.

Coupa’s stand-out feature — Compliance-as-a-Service

Coupa has built-in compliance features to ensure that regulations are followed automatically across every organization.

Record keeping, reporting, and documentation are all automated, so that businesses can be fully compliant without spending hours of manual work ensuring they are. For instance, you can set up Coupa to monitor regulatory changes and assess the company’s adherence to those changes.

With this feature, Coupa mitigates risks, makes it easier for companies to scale globally, and reduces manual compliance work.

Who is Coupa built for?

Coupa is built for large organizations and enterprises that need to streamline and automate AP, and have embedded compliance and risk management. Because of its compliance features, it's a tool often used in insurance, banking, telecommunications, and technology.

7. Basware — Enterprise paperless AP software

Basware is an accounts payable automation and procurement platform built for large, global organizations managing complex supplier networks and high invoice volumes.

It helps finance teams gain control over spend, improve visibility across the procure-to-pay process, and reduce manual work through AI-driven invoice matching and approval workflows.

Basware is especially known for its strong analytics, compliance tools, and scalability across multi-entity enterprises.

Key features in Basware’s paperless accounts payable software include:

• Analytics & spend visibility: Dashboards and reporting across AP and procurement show liabilities, spend by category/vendor, and exception handling.
• ERP integrations: Basware has strong integrations with SAP, Oracle, Microsoft Dynamics, NetSuite, and hybrid multi-ERP setups.
• Compliance & audit controls: Basware provides full audit trails, tax compliance features, and global regulation support for multinationals
• Invoice automation at scale: AI-powered invoice capture, coding, and two-, three-, and four-way PO matching enable “touchless” processing for large invoice volumes.
• Procure-to-pay suite: Basware’s procure-to-pay suite includes requisitioning, catalog management, sourcing, and supplier management.

Basware’s stand-out feature — Global invoice network

The Basware Invoice Network is a global electronic invoicing platform that connects buyers and suppliers.

It automatically captures data from invoices, whatever their format, and streamlines payments so that all information is stored in Basware’s network.

It also automatically manages compliance for every single invoice using archival standards and protocols (such as Peppol, IDOC, cXML) without you having to print out one piece of paper.

Who is Basware built for?

Basware is made for large, global multi-entity companies that want to centralize their AP, work with multiple ERPs, and manage over 50,000 invoices per year. 

8. Sage Intacct — Unified financials for global companies

Sage is known for being an ERP, but it also doubles as a paperless AP software. Its AI-powered AP automation workflows and PO matching improve your efficiency, and real-time financial reporting makes it easy to make important decisions.

Sage Intacct automatically reconciles and matches transactions with invoices so that you can perform daily soft closes. Plus, it flags duplicate invoices automatically.

Key features in Sage Intacct’s paperless accounts payable software include:

• Simplified reconciliation: Auto-match against information drafted by AI to save you time and hassle, simplifying month-end.
• Customizable dashboards & reports: Build role-specific dashboards and slice data any way you need to view data in real-time.
• Automated workflows: Handle recurring journal entries, approvals, and billing automatically, reducing manual work.
• Strong core GL & compliance controls: Role-based access, audit trails, and approvals keep finances secure and audit-ready.
• Flexible integrations: Add entities, users, or geographies seamlessly, with integrations into payroll, CRM, and business apps.

Sage Intacct’s stand-out feature — Control Insights

Sage Intacct’s Control Insights gives you the tools to manage your finances proactively, build financial resilience, and maintain reliable financial reporting with 26 key control indicators to fully assess your risk.

Sage Intacct offers real-time visibility into financial health and risk indicators, so that you are in control of finances and can see all areas of opportunity.

Who is Sage Intacct built for?

Sage Intacct is made for global, multi-entity firms that want to boost their AP productivity and simplify their processes. It’s best suited to project-based companies, such as accounting, CPA, or financial services companies, as it can manage project costs, and keep projects running on time.

How to choose the best automated invoice processing software for your organization

To go fully paperless, start by matching the software to your own AP realities. Think about your invoice volume, how many entities and ERPs you manage, and whether you need global compliance or multi-currency support.

Each of the eight solutions in this article improves your AP workflow with automated invoice capture, data extraction, and different AI features to make your accounts payable more efficient:

• Rillion: Best for fast, flexible, and accurate AI-enhanced AP automation with powerful multi-entity and multi-ERP management built for growing mid-market finance teams.
• Tipalti: Ideal for global businesses managing multi-currency, multi-entity payments who need seamless cross-border compliance and automated global payouts.
• Stampli: Perfect for teams that want collaborative invoice management.
• Medius: Built for organizations that need AI-driven fraud detection, validation, and full visibility across the invoice lifecycle.
• MineralTree: Great for businesses aiming to digitize invoice-to-pay workflows and optimize payments automatically through its payment system.
• Coupa: Best for enterprises that require embedded compliance and unified spend management, with monitoring to ensure every transaction meets global standards.
• Basware: Designed for large, multinational corporations needing end-to-end automation and compliance through its global e-invoicing network.
• Sage Intacct: Ideal for large, multi-entity, project-based firms that want deep risk visibility and strong real-time financial control through Control Insights.

Each tool serves a different type of finance team, but if you’re looking for a solution built for speed, flexibility, and control, Rillion stands out. It digitizes your full AP process with intelligent invoice and data capture, plus AI-powered approval routing and 3-way PO matching.

Discover how Rillion makes paperless AP effortless, book your demo today to see how it works.