8 best AI accounts payable automation software — AI-powered AP software

Manually coding invoices and chasing down approvals is no one’s idea of a productive workday. It is repetitive, time-consuming, and leaves little room for the kind of work that actually moves the business forward. Still, for most accounts payable professionals, it’s the reality.

That’s starting to change.

AI is making AP faster, smarter, and far less manual. It goes beyond basic automation, capturing and coding invoices, routing approvals, and processing payments. It can also give you real-time insights, answer supplier questions, and identify fraud.

Here, we’ve rounded up eight of the best accounts payable software with AI features that take the repetitive work off your plate so your team can focus on strategy, not spreadsheets.

1. Rillion - Fast, flexible, AI-powered AP processing software
2. Medius - AI automation for complex AP
3. Yooz - Streamlined AI automation for AP
4. Stampli - Collaborative AP automation with AI
5. Basware - Enterprise AP software with AI
6. Coupa - Automated accounts payable for large enterprises
7. Tipalti - Simplified global AP and payments
8. Ramp - Intuitive AI-powered AP and payments

8 best accounts payable software with AI features

Before we look at each AI-powered AP software in depth, here is an overview of each one:

1. Rillion — Fast, flexible AI-powered AP processing software

Rillion is an AI-powered paperless accounts payable (AP) automation software that helps finance teams digitalize the entire AP workflow.

It replaces stacks of paper invoices and endless email approvals with one simple, intelligent system that captures, codes, and routes invoices automatically.

The platform’s built-in AI learns how invoices flow through your organization, suggesting approvers, improving coding accuracy over time, and keeping invoices moving without constant follow-ups. With around 90% accuracy, it predicts the right approval path, and keeps payments moving without the manual back-and-forth. If there’s ever a doubt about accuracy, your team is made aware so that nothing gets delayed.

Approvers can review and approve invoices on either desktop or mobile, and all activity syncs instantly with over 50 leading ERPs, including NetSuite, Sage, Microsoft Dynamics, and SAP.

Rillion’s AI platform also makes it easy to manage AP across multiple entities, locations, or business units from one centralized dashboard. Your team will see faster month-end closes, fewer errors, and complete control over spend. Without a single piece of paper in sight.

Key features in Rillion’s AI-powered AP software include:

• Riley, the AI Assistant: Ask the built-in AI questions about invoices, suppliers, or workflows and get instant answers.
• Invoice capture: Intelligent invoice capture extracts data across invoice formats with ~90% accuracy and suggests correct general ledger codes based on past patterns.
• 3-way purchase order matching: Increase accuracy and compliance with automated 3-way PO matching.
• Approval workflows: Set customizable rules or AI-driven suggestions for automated approval workflows. Option for role-based approval rules.
• Automate payments: Rillion offers automated payments, including secure virtual cards and automated reconciliation
• In-depth reporting: Advanced reporting and analytics for spend visibility across entities
• Multi-entity management: Approve invoices, manage spend, and gain real-time visibility across multiple companies or locations from one screen.
• Virtual card payments with rebates: Securely pay vendors using virtual cards, reducing fraud risk.
• 50+ ERP Integrations: Sync invoices, approvals, and payments directly into 50+ leading ERPs (including Microsoft Dynamics, NetSuite, Sage Intacct, and SAP Business One), eliminating double entry and ensuring clean data for month-end close.

Rillion’s stand-out feature — AI-backed multi-entity management

Rillion makes it easy to manage accounts payable across multiple entities, or business locations from one centralized platform.

Using AI and set rules, invoices are automatically routed to the right entity, approved faster, and processed seamlessly. This gives you complete visibility without extra complexity.

Unlike other systems where you have to switch between entities to view invoices, Rillion lets you see everything in one place. You get a single, unified view of all invoices across all your companies. That means no more logging in and out or jumping between screens. It’s a faster, smarter way to manage AP for complex organizations.

You can even connect multiple ERP systems, so each entity keeps its existing workflows and general ledger structure. At the same time, customizable approval rules let each location maintain local control, ensuring flexibility while still benefiting from centralized oversight.

Who is Rillion built for?

Rillion is best suited to mid-market companies processing 24,000+ invoices annually, particularly in industries like healthcare, manufacturing, and hospitality. It’s especially valuable for organizations with multiple entities or subsidiaries that need consolidated visibility and streamlined accounts payable paperless workflows.

Rillion is for finance leaders who want to:

• Cut invoice processing and approval time with AI-driven automation, going 85% faster
• Centralize AP across multiple entities for better control and reporting
• Reduce fraud risk and payment errors with secure, automated vendor payments
• Eliminate manual double entry through seamless ERP integration (with 50+ leading ERPs)
• Give AP teams peace of mind with intuitive, user-friendly software
• Work with a trusted partner to implement AI across their finance processes, confidently and securely

Read about how Robinson Lumber Company processes 20 invoices in 15 minutes (a task that previously took 2 hours) to increase AP efficiency and accuracy.

2. Medius — AI automation for complex AP

Medius uses built-in AI to eliminate manual AP tasks and give teams real-time visibility into every invoice from capture to payment.

It also has comprehensive AI features that help to free up busy AP teams to be more proactive and strategic rather than constantly putting out financial fires and chasing down approvals.

Key features in Medius’s AI-powered AP software include:

• AI-powered fraud detection: Medius uses AI to analyze every invoice for potential fraud, automatically flagging suspicious activity.
• Supplier conversations: Medius’s AI assistant answers vendor questions right in their inbox, saving you time while nurturing supplier relationships.
• ERP integrations: Medius integrates with all major ERPs and offers REST APIs so that you can build customized ERP connectors if needed.
• Manage compliance: Medius allows you to manage compliance with global VAT and GST mandates and tax regulations worldwide.
• Statement reconciliation: Medius automatically reconciles statements with invoices to avoid overpaying suppliers.

Medius’s stand-out feature — Medius AI

Medius has embedded AI into different aspects of their software, including data extraction and validation, PO matching, and to answer suppliers and approvers questions.

It also has Medius SmartFlow for non-PO invoices to auto-fill coding, tax, and approver values to improve efficiency and speed up processing.

Finally,  fraud detection analyzes every invoice and alerts you to any risk. Medius also provides a central hub to track all fraud risks called the Fire Station, where you can view all handled and outstanding risk factors.

Who is Medius built for?

Medius is built for mid-sized to large businesses in logistics, transport, retail, and CPG that manage AP across multiple entities and ERPs.

3. Yooz — Streamlined AI automation for AP

Yooz automates every stage of accounts payable using AI to cut out manual work and speed up approvals.

From invoice capture to approvals and payments, it helps finance teams save time, reduce errors, and maintain full visibility into cash flow.

Teams can also access real-time reports, searchable records for audits, and analytics to stay compliant and make informed decisions.

Key features in Yooz’s AI-powered AP software include:

• Omnichannel invoice capture: Accepts invoices via email, portal, EDI, or mobile, applying AI to extract, code, and validate data in real time.
• Fraud protection: AI-powered tools for fake invoice detection, atypical amount alerts, IBAN/account verification, and secure user authentication.
• Dynamic workflows & routing: Configurable rules for requisitioning, PO matching, approvals, and exception handling, adaptable to industry-specific needs.
• Automated payments: Includes ACH, virtual cards with cashback, and vendor statement reconciliation for full payment automation.
• ERP integrations: Connects to QuickBooks, Sage, Microsoft Dynamics, NetSuite, Acumatica, and industry-specific ERPs like CDK, Tekion, and Karmak.

Yooz’s stand-out feature — Fraud detection

Yooz identifies fraud risks using AI to flag suspicious invoices, detect anomalies, identify irregular vendor payments, and crosscheck against the approved vendor database.

It also uses machine learning to analyze invoice metadata and automatically checks for inconsistencies in vendor payment details to protect your company against fraudulent payments.

Who is Yooz built for?

Yooz has adjusted for the automotive, heavy trucking, and engineering with industry-specific ERPs, such as Tekion and Karmak.

4. Stampli — Collaborative AP automation with AI

Stampli is an accounts payable software that treats every invoice like a conversation, not a file to be passed around. Comments, questions, and approvals sit right beside the numbers, so you’re not digging through email threads to figure out who signed off on what.

Stampli also aims to be flexible enough so that its accounts payable paperless workflows match your processes. All invoices are automatically routed to the right approver to make your AP more efficient and flexible.

Key features in Stampli’s AI-powered AP software include:

• AI Copilot: Stampli’s AI Copilot Billy the Bot extracts and verifies information from each invoice, sends automated notifications, and continuously learns your patterns.
• AI PO matching: Stampli’s AI automatically performs exact header/line PO matching, and checks it against invoices.
• Multi-entity management: Set up customized rules for each subsidiary, manage vendors centrally, and have comprehensive reporting across locations.
• Vendor portal: Simplify vendor management with Stampli’s self-service vendor portal, where suppliers can view invoice statuses and update payment details.
• Mobile app: Approvers can use Stampli’s app to approve invoices on the go. It can also be used to request new Stampli cards and update limits.

Stampli’s stand-out feature — Billy the Bot

Stampli’s Billy the Bot converts free text into structured data, suggests GL coding, uses historical patterns to propose approvers, and automates invoice verification.

It also doesn’t require any configuration on your part. As you use Stampli, the AI learns from you and begins to make suggestions. This is similar to Rillion’s AI capabilities and AI assistant, Riley.

Who is Stampli built for?

Stampli is made for multi-entity companies that manage high volumes of invoices in a complex AP system and is valuable to audit-heavy teams needing audit trails per-invoice. Companies in government, agriculture, media, non-profit, and oil & gas especially benefit.

5. Basware — Enterprise AP software with AI

Basware is an accounts payable automation and procurement platform built for large, global organizations managing complex supplier networks and high invoice volumes.

It helps finance teams gain control over spend, improve visibility across the procure-to-pay process, and reduce manual work through AI-driven invoice matching and approval workflows.

Basware is especially known for its strong analytics, compliance tools, and scalability across multi-entity enterprises.

Key features in Basware’s AI-powered AP software include:

• Invoice automation at scale: AI-powered invoice capture, coding, and two-, three-, and four-way PO matching enable “touchless” processing for large invoice volumes.
• ERP integrations: Basware has strong integrations with SAP, Oracle, Microsoft Dynamics, NetSuite, and hybrid multi-ERP setups.
• Compliance & audit controls: Basware provides full audit trails, tax compliance features, and global regulation support for multinationals.
• Analytics & spend visibility: Dashboards and reporting across AP and procurement show liabilities, spend by category/vendor, and exception handling.
• Procure-to-pay suite: Basware’s procure-to-pay suite includes requisitioning, catalog management, sourcing, and supplier management.

Basware’s stand-out feature — Global invoice network

The Basware Invoice Network is a global electronic invoicing platform that connects buyers and suppliers.

It automatically captures data from invoices, whatever their format, and streamlines payments so that all information is stored in Basware’s network.

It also automatically manages compliance for every single invoice using archival standards and protocols (such as Peppol, IDOC, cXML) without you having to print out one piece of paper.

Who is Basware built for?

Basware is made for large, global multi-entity companies that want to centralize their AP, work with multiple ERPs, and manage over 50,000 invoices per year.

6. Ramp — Intuitive AI-powered AP and payments

Ramp is an easy-to-use accounts payable and payments platform that has integrated AI smoothly to take the stress out of AP.

Ramp’s AI systems code invoices, spot fraud, and optimize payments for cashback to maintain financial controls while making AP flow smoothly.

Key features in Ramp’s AI-powered AP software include:

• Accounts payable automation (Bill Pay): AI-powered invoice capture, coding, and approval routing simplifies the invoice-to-pay process.
• AI bots: Ramp's AI bots automatically enforce your spending policy, they approve low-risk/spend requests automatically for faster approval.
• Flexible vendor payments: Pay suppliers by ACH, check, card, or wire from one platform, with support for international payments where needed.
• Procurement & intake workflows: Manage purchase requests, approvals, and vendor onboarding in a centralized system.
• Corporate cards with built-in controls: Issue unlimited virtual and physical cards, set granular limits, and block out-of-policy transactions in real time.

Ramp’s stand-out feature — Unified US-based system

Ramp’s defining feature is its ability to unify cards, AP, procurement, and expense management into a single system with a clean, easy-to-use interface.

Ramp combines invoice automation and bill pay with real-time corporate card controls, so that finance teams can manage all spend types in one place, reducing complexity and increasing visibility.

Who is Ramp built for?

Ramp’s made for US-based businesses that work with a lot of domestic suppliers. It unifies AP, expense management, and procurement in one intuitive, modern platform.

7. Coupa — Automated accounts payable for large enterprises

Coupa is a giant in the accounts payable software space. It enables enterprises to cut manual steps and fully digitize AP management.

Your team can process invoices faster, pay vendors more securely, and cut time-consuming expense reporting using Coupa’s AI features.

Key features in Coupa’s AI-powered AP software include:

• Fraud detection: Coupa uses AI and machine learning to automatically detect errors and potential fraud across all spend.
• Automate approval workflows: Customize your invoice approval workflows with set rules. Approvers only have to be involved above certain values to speed up processing.
• Compliance-as-a-Service: Meet audit and regulatory compliance standards with Coupa.
• Payments: Coupa’s flexible payments help you to pay vendors and employees securely and more quickly with full transparency throughout the process.
• Real-time spend analytics: See how cash moves in your whole organization so you can identify trends and optimize cash flow.

Coupa’s stand-out feature — Compliance-as-a-Service

Coupa has built-in compliance features to ensure that regulations are followed automatically across every organization.

Record keeping, reporting, and documentation are all automated, so that businesses can be fully compliant without spending hours of manual work ensuring they are. For instance, you can set up Coupa’s AI to monitor regulatory changes and assess the company’s adherence to those changes.

With this feature, Coupa mitigates risks, makes it easier for companies to scale globally, and reduces manual compliance work.

Who is Coupa built for?

Coupa is built for large organizations and enterprises that need to streamline and automate AP, and have embedded compliance and risk management. Because of its compliance features, it's a tool often used in insurance, banking, telecommunications, and technology.

8. Tipalti — Simplified global AP and payments

With its AI, Tipalti automates invoice processing, approvals, and supplier payments for global businesses. This simplifies financial workflows and manages payables across entities, countries, and currencies entirely digitally.

It also has integrations with ERPs, including Oracle NetSuite, Sage, Microsoft Dynamics 365, as well as with other popular software, including Slack, Bamboo, Google Workspace, and third-party credit cards.

Key features in Tipalti’s AI-powered AP software include:

• AI agents: Tipalti offers a range of AI agents to bring up real-time spend insights, extract tax information, improve audit trails, and more.
• Full spend visibility: Track your spending across entities and sync with ERPs for clear, connected financial data.
• Global supplier management and compliance: Validate tax IDs across 62 countries automatically and screen against global compliance lists.
• Built-in financial controls: Prevent overspending with clear approval workflows, audit trails, and automated PO-matching.
• Supplier management: Suppliers can onboard in their own time with support in 27 languages.

Tipalti’s stand-out feature — Global payments

Tipalti provides payments to over 200 countries and territories in 120 currencies with 50+ payment methods, including card, ACH, and more. Using Tipalti’s built-in payment rules you avoid any mis-transfers and ensure flexible, secure payments.

Plus, proactive automated notifications keep suppliers informed throughout payment processing, so they know when their payment will arrive and if it fails.

Who is Tipalti built for?

Tipalti is made for global, multi-entity companies that want to streamline AP, simplify payments worldwide, control spending, and automate procurement. Companies in adtech, e-commerce, gaming, business and financial services especially appreciate Tipalti.

How to choose the best accounts payable software with AI features for your organization

Every finance team wants to spend less time on manual invoice work and more time driving strategy. But with so many AP automation tools now using AI, the real question is which one aligns best with how your team operates.

Each platform here brings something distinct:

• Rillion combines built-in AI with speed and control, making multi-entity AP easier to manage across deeply integrated ERPs.
• Medius embeds AI across the workflow to detect fraud, reconcile statements, and handle supplier queries automatically.
• Yooz focuses on AI-driven fraud detection and audit readiness.
• Stampli turns invoice management into collaboration, powered by its AI copilot, Billy the Bot.
• Basware scales global AP and procurement with compliance and analytics built in.
• Coupa enables enterprises to automate AP while maintaining full regulatory control.
• Tipalti simplifies cross-border payments across 200 countries with AI-assisted compliance.
• Ramp unifies AP, corporate cards, and procurement in one intuitive US-based platform.

When choosing the right solution, start with your scale, invoice volume, and integration needs.

Consider how AI could help your team, potentially by improving accuracy, finding fraud, or removing repetitive work. The ideal platform should fit seamlessly into your processes, freeing your team from manual work while giving you complete visibility and control.

If you’re looking for an AP solution that blends speed, accuracy, and simplicity with the flexibility to handle multi-entity operations, Rillion stands out. Its AI-powered platform captures, codes, and routes invoices automatically while keeping everything connected across your ERPs.

See how Rillion can help your finance team work faster, smarter, and paper-free.