There’s a special kind of dread that comes with opening a shared spreadsheet at 4 p.m. on a Friday. Somewhere in those rows is a duplicate invoice, a missing approval, or a number that doesn’t add up. And it’s your job to find it before it costs the company money.
You’ve tried color-coding, naming conventions, even a few creative formulas. But no matter how organized you get, there’s always one that slips through.
There’s a better way.
With automated invoice processing software, you can process invoices more efficiently and speed up approvals. No more chasing signatures or correcting errors. But with so many options on the market, choosing the best software isn’t easy.
We put together a list of the best automated invoice processing software with complete breakdowns, so you can make the right decision for your company.
These are:
- Rillion – Fast and freakishly accurate AI-powered invoice processing software
- Basware – Invoice processing with a vast supplier network
- Tipalti – Payables automation for scaling businesses
- Coupa – User-friendly spend management powered by community insights
- Concur Invoice – Unified spend management for enterprises
- Sage Intacct – Streamlined financial management for growing businesses
- Xero – Reliable accounting without the enterprise complexity
- BILL – Simple AP automation with extensive vendor network
8 best automated invoice processing software at a glance
Just want the TL;DR? Here’s a quick look at the best automated invoice processing software, including who they’re designed for and their standout features:
| Invoice processing software | Best for |
Standout feature |
| 1. Rillion – Fast and freakishly accurate AI-powered invoice processing |
|
Multi-entity management with AI-powered automation that predicts approvers, codes invoices with ~90% accuracy, and runs 3-way PO matching automatically to cut approval times and prevent errors. |
| 2. Basware – Invoice processing with vast supplier network |
|
E-invoicing network that facilitates communication with suppliers and eliminates paper invoices. |
| 3. Tipalti – Payables automation for scaling businesses |
|
Global payments to 200+ countries and territories in 120 currencies. |
| 4. Coupa – User-friendly spend management powered by community insights |
|
Users can tap into “community intelligence” and benchmark performance against industry peers. |
| 5. Concur Invoice – Unified spend management for enterprises |
|
Unified spend management provides full visibility of spend management in a single platform. |
| 6. Sage Intacct – Streamlined financial management for growing businesses |
|
Project costing enables companies to place smarter project bids based on historical data. |
| 7. Xero – Reliable accounting without the enterprise complexity |
|
Bank feed integrations speed up reconciliation and reduce manual data entry. |
| 8. BILL – Simple AP automation with extensive vendor network |
|
An extensive vendor network that facilitates payments and reduces fraud. |
Here’s a more in-depth breakdown of the best automated invoicing software, starting with our top pick.
1. Rillion – Fast and freakishly accurate AI-powered invoice processing
Rillion is an AI-powered invoice processing software that automates every step of the accounts payable workflow. It helps finance teams process invoices faster, reduce manual data entry, and gain complete visibility across entities, departments, and suppliers.
Its built-in AI captures invoice data with over 90% accuracy, predicts approval workflows (or uses custom rules you set), and automatically codes invoices based on past behavior. That means fewer errors, faster approvals, and payments that always reach the right person on time. Your team will spend less time on manual invoice processing and won’t have to worry about accuracy come month-end.
Rillion includes all the traditional features of invoice processing software, with AI applied where it makes a real difference:
- AI-powered invoice capture: Intelligent invoice capture extracts data across invoice formats with ~90% accuracy and suggests correct general ledger codes based on past patterns.
- 3-way purchase order matching: Increase accuracy and compliance with automated 3-way PO matching.
- Approval workflows: Set customizable rules or AI-driven suggestions for automated approval workflows. Option for role-based approval rules.
- Automate payments: Rillion offers automated payments, including secure virtual cards and automated reconciliation.
- In-depth reporting: Advanced reporting and analytics for spend visibility across entities.
- Multi-entity management: Approve invoices, manage spend, and gain real-time visibility across multiple companies or locations from one screen.
- Role-based approval workflows: Assign permissions based on roles to improve security, compliance, and efficiency.
- Virtual card payments with rebates: Securely pay vendors using virtual cards, reducing fraud risk.
- 50+ ERP Integrations: Sync invoices, approvals, and payments directly into 50+ leading ERPs (including Microsoft Dynamics, NetSuite, Sage Intacct, and SAP Business One), eliminating double entry and ensuring clean data for month-end close.
- Riley, the AI Assistant: Ask the built-in AI questions about invoices, suppliers, or workflows and get instant answers.
Rillion’s standout feature – Multi-entity management
Rillion enables you to manage and automate your accounts payable processes across multiple entities and locations in one place. You can create as many entities or locations as you want. The system is built to support scalability, so you can focus on growing instead of worrying about hitting capacity limits.
Invoices received at a central location are automatically routed to the right entity where they can be approved and processed without any delays. The system maintains separate approval workflows for each entity. It’s a smarter way to streamline invoicing at scale across locations, without forcing each one to follow the same “one-size-fits-all” workflow.
It’s not uncommon for entities to use different ERPs. This can happen when companies grow through acquisition or have units with distinct operational requirements. Rillion offers native integrations to popular ERP systems, so you can avoid any disruptions to your AP operations. Each entity can keep its existing workflows to keep things running smoothly.
Who is Rillion built for?
Rillion is ideal for mid-market companies that process thousands of invoices annually. It’s suitable for companies operating in industries like healthcare, manufacturing, and hospitality. It’s also perfect for multi-national corporations that need to automate invoice processing across multiple entities in different countries.
Companies that already use ERP systems like SAP, Oracle, or Microsoft Dynamics can benefit from Rillion’s deep native integrations. Finance teams get a clear view of their accounts payable, helping them track spending and forecast cash flow with confidence.
2. Basware – Invoice processing with vast supplier network
Basware helps businesses centralize their entire invoice lifecycle by offering purchase-to-pay and e-invoicing in one package. It uses an invoice-centric AI that provides visibility into the entire invoice life cycle to enable faster approvals.
With these capabilities, businesses can quickly capture and validate invoices against purchase orders and contracts. This helps cut manual data entry and reduce errors like duplicate invoices and over-payments.
Key features in Basware’s automated invoice processing software include:
- AI-powered automation: Uses machine learning technology trained on data from over 2 billion invoices to accurately capture and extract invoice data
- ERP integrations: Connects to over 250 ERP systems to ensure smooth integration across different infrastructures.
- Analytics and reporting: Comprehensive dashboards and reporting tools enable you to track KPIs and compare performance against industry peers.
- Global invoice compliance: Maintains centralized records with full audit trails to simplify reporting and ensure audit readiness.
- Procure-to-pay (P2P) automation: Offers a suite of P2P tools to automate procurement and enable full visibility of spending.
Users like that Basware offers an intuitive interface and keeps invoices in one central location. However, some users note that the platform occasionally lags and loads slowly.
Basware’s standout feature – Basware Network
One feature that makes Basware stand out is its global e-invoicing network. It lets businesses connect and onboard suppliers into their procurement process. The solution captures data from all invoice formats, including paper, PDF, and EDI, to eliminate data entry and reduce manual processing.
Non-compliance with e-invoicing mandates can lead to financial penalties. The Basware Network helps ensure compliance across Business-to-Government (B2G) and Business-to-Business (B2B) e-invoicing mandates. It also helps comply with Value-Added Tax regulations in over 50 countries to minimize risks.
Who is Basware built for?
Basware is best suited to large international organizations that process over 50,000 invoices a year. Because it handles multi-currency and multi-entity invoice processing, large finance teams have full visibility of spending across locations.
3. Tipalti – Payables automation for scaling businesses
Tipalti is a global end-to-end AP automation system. It uses AI to capture, extract, and match invoice data to purchase orders to reduce manual data entry. Tipalti’s “intelligent purchase approval engine” automates tasks like invoice matching, purchase order approvals, and global payments. The approval engine also supports parallel approvals, so multiple approvers can approve requests simultaneously.
Key features in Tipalti’s automated invoice processing software include:
- Automated tax compliance: Features international tax capabilities to help multi-national companies ensure compliance across jurisdictions.
- Global payment support: Supports over 50 international payment methods, including ACH, EFT, SEPA, and more.
- Multi-entity management: Enables companies with international operations to manage multiple subsidiaries and apply unique workflows for each.
- Spend analytics and insights: Dashboards provide full visibility into financial data, allowing teams to identify bottlenecks in the approval process.
- Pre-built integrations: Integrates with popular platforms, such as Oracle NetSuite, Sage, and QuickBooks.
Overall, Tipalti has favorable reviews with one user praising its invoice capture capabilities. However, some users reported initial implementation issuesinitial implementation issues, but these were quickly addressed with help from support.
Tipalti’s standout feature – Global payments
Tipalti provides payments to over 200 countries and territories in 120 currencies with 50+ payment methods, including card, ACH, and more. Using Tipalti’s built-in payment rules, you avoid any mis-transfers and ensure flexible, secure payments.
Plus, proactive automated notifications keep suppliers informed throughout payment processing, so they know when their payment will arrive and if it fails.
Who is Tipalti built for?
Tipalti works best for mid-sized to large businesses that process high invoice volumes and manage complex global supplier networks. Its self-service portal lets companies onboard suppliers and validate tax IDs to ensure compliance with e-invoicing mandates.
4. Coupa – User-friendly spend management powered by community insights
Coupa primarily functions as a spend management software, but it also offers AP automation capabilities. These include invoice capture, 3-way invoice matching, and multi-level validation. Combined, they help companies automate payment workflows.
Key features in Coupa’s automated invoice processing software include:
- Invoice capture: The AI-driven platform automatically extracts data from invoices to cut down on manual data entry.
- Fraud detection: Monitors real-time activity across direct and indirect spending to detect and flag potential fraud like expense claims.
- Supplier portal: Connects purchasing organizations with suppliers to facilitate payments.
- Spend analysis: Dashboards and reports deliver insights into spending patterns and identify cost-saving opportunities.
- Virtual cards: Enables companies to issue virtual cards to gain more control over their spending and automate reconciliation processes.
Users find Coupa easy to use, allowing them to manage and pay their vendors on time. However, some users note that the platform isn’t as customizable as they’d like.
Coupa’s standout feature – Community intelligence
Coupa has a proprietary “community intelligence” feature, which taps into data from over $8 trillion in transactional spend that flows through its platform. It analyzes spending patterns and identifies potential cost savings.
It even benchmarks spending against industry peers and provides tailored recommendations to improve profitability.
Who is Coupa built for?
Coupa is built for medium-sized to large enterprises moving beyond basic invoice automation. It features e-invoicing capabilities that help businesses navigate regional taxes, “touchless” invoicing with built-in approval workflows, and automated expense management. Over 55% of Fortune 500 companies use Coupa for spend management.
5. Concur Invoice – Unified spend management for enterprises
Concur Invoice is SAP’s invoice management solution. It lets businesses automate their accounts payable processes and it integrates with Concur Expense and Concur Travel to unify spending management.
Key features in Concur Invoice’s automated invoice processing software include:
- Invoice capture: Invoice data is automatically captured using OCR technology and routed to the right approvers for review.
- Three-way matching: Automatically matches invoices against purchase orders, receipts, and invoices to avoid errors like duplicate payments.
- Business Intelligence: Consolidates spending by travel, expense, invoice, and credit card data to provide a complete picture of company spend.
- Mobile-ready apps: Enables busy approvers to review and approve invoices no matter where they are in a few clicks.
- ERP integrations: Offers native integrations with SAP to connect disparate systems and provide a centralized view of spending — useful if your company already uses its ERP software.
Users find the automation features easy to use to speed up approvals. However, others note that the interface often feels outdated and navigation isn’t always intuitive.
Concur Invoice’s standout feature – Unified spend management
Managing spend across invoices, travel expenses, and cards can be challenging for multi-national corporations. Concur Invoice enables companies to unify spend management in a single platform for greater control and visibility. However, Concur Invoice, Concur Expense, and Concur Travel are separate products, meaning organizations will need to spend more to take advantage of its unified spend management capabilities.
Who is Concur Invoice built for?
The platform is built for enterprises with high volumes of invoices and strong compliance requirements. It’s particularly valuable for businesses with operations in countries that have complex tax reclaim procedures, like Germany, UK, and Australia. Companies will need adequate IT and accounting resources to ensure a smooth rollout and to take full advantage of the platform.
6. Sage Intacct – Streamlined financial management for growing businesses
Sage Intact is a scalable financial management platform that handles invoicing, purchasing, and bank reconciliation in one platform. Its automated invoicing features allow businesses of all sizes to accelerate and simplify approval workflows while eliminating manual invoicing. It also integrates with payment platforms like Stripe to facilitate digital payments.
Key features in Sage Intacct’s automated invoice processing software include:
- AI-powered data capture: Sage AI extracts and captures invoice details, identifying details like amounts, dates, and line items to speed up processing.
- Multi-entity management: Manage and process invoices across multiple entities and locations within a single platform.
- Dimensional reporting: Link to “dimensions” or tags beyond the standard general ledger (GL) codes for more granular financial reporting and analysis.
- Operational Flows: Use pre-built workflows to build forms and approval flows using a no-code builder.
- Marketplace for add-on solutions: Offers a library of pre-built integrations and workflows that companies can use to extend the platform’s functionality.
Users find the reporting features helpful in creating audit-ready reports that comply with Generally Accepted Accounting Principles (GAAP). However, some users note a steep learning curve and suggest the platform could benefit from a more modern interface.
Sage Intacct’s standout feature – Project costing
One standout feature of Sage Intacct is its project costing and billing capabilities, which are particularly useful for professional service firms and agencies. Companies can track expenses for individual clients and see how previous projects performed financially, so they can bid smarter to improve profitability.
Who is Sage Intacct built for?
Sage Intacct is suitable for a variety of businesses, but it’s ideal for small to mid-sized businesses that need more structure and clarity across their financial workflows. Features like AP automation and cash management make it a good choice for those who want more control of their accounting.
7. Xero – Reliable accounting without the enterprise complexity
Xero is a user-friendly accounting platform primarily designed for bookkeepers and accountants. However, small to mid-size businesses can use it to automate accounting tasks and maintain accurate records. It also includes expense management tools for businesses to track and manage expenses.
Key features in Xero’s automated invoice processing software include:
- Automated invoice capture: Upload bills directly to Xero or forward them from your email, and Xero’s AI handles the rest.
- Accounting dashboard: Enables you to keep an eye on the day-to-day operations and manage key metrics like account balance, cash flow, and invoice status.
- Flexible vendor payments: Works with online payment options like Stripe and GoCardless to let suppliers pay with a convenient option.
- Mobile app: Manage accounting operations on the go via the mobile app where you can send invoices, see cash flow, and reconcile accounts.
- Native integrations: Connect the apps you use in your workflows and centralize your work in one location.
Overall, users cite positive experiences with the platform noting its ease of use in managing their accounts. However, one user notes that setting up custom reports or complex payroll situations can be tricky to set up without some help.
Xero’s standout feature – Bank feed integration
A key feature of Xero is its bank feed integration, which allows users to connect their bank with Xero for faster and more accurate reconciliation. Xero offers direct feeds from over 21,000 financial institutions. Once connected, it imports bank transactions and matches them to invoices and bills with minimal human intervention.
Who is Xero built for?
Xero is built to help small to medium-sized businesses manage their accounting needs. It also comes with an array of invoice automation features, making it a solid choice for startups and scaling companies that need these capabilities without the enterprise complexity or price tag.
8. BILL – Simple AP automation with extensive vendor network
BILL (formerly Bill.com) is a cloud-based AP solution that enables businesses to automate financial workflows, such as invoicing, expense tracking, and payments. It features AI-powered capabilities that companies can use to eliminate errors and prevent fraud.
Key features in BILL’s automated invoice processing software include:
- Smart invoice capture: An AI-powered optical character recognition automatically captures and extracts invoice data to reduce manual data entry.
- Approval workflows: Customizable approval workflows let you automatically send invoices to the right people to keep payments on track.
- Integrations with 2-way sync: Supports direct integrations with accounting systems like NetSuite, QuickBooks, and Xero to ensure data accuracy.
- Flexible payment options: Supports a range of payment options, including ACH, virtual cards, and international wires to over 130 countries.
- Internal controls: Internal controls let you set custom roles and permissions to add a layer of security to your invoicing processes.
Users comment that BILL is easy to use out of the box, making it a great choice for businesses looking for a solution they can quickly get started with. However, some users note occasional technical issues like syncing problems.
BILL’s standout feature – Extensive vendor network
BILL has an extensive network of over 5 million vendors. If a vendor you’re working with is already on BILL, you can send an invitation to connect within the network where you can submit and track invoices in one place. Using the network can help protect against email compromise, one of the leading causes of payment fraud.
Who is BILL built for?
BILL is primarily designed for small to mid-sized businesses that process anywhere from a few dozen to hundreds of invoices monthly. It’s a solid choice for businesses looking to modernize their invoicing processes without the complexity of enterprise setups.
How to choose the best automated invoice processing software for your organization
You’ve looked at the best automated invoicing processing software and now it’s time to make a decision. Consider the following factors to help you narrow your choices:
- How many invoices you process on a monthly basis.
- Your budget and if the total of ownership, including subscription fees and implementation costs fits.
- How easy the platform is to use for your team without extensive training.
- If the solution can grow with your budget and accommodate increasing invoice volumes.
- Integration with your existing ERP(s).
- The security and compliancy measures of the invoice processing software.
- If there’s real-time visibility into your AP processes and spending patterns through analytics.
- The quality and availability of customer support to ensure you can get help when issues arise.
That said, let’s help you choose something that fits your use case.
If you're a mid-market company that wants to automate the invoice processing process with flexible workflows and seamless integrations, then Rillion is right for you. Set up custom approval workflows, manage accounts across multiple entities, and get actionable insights from one place.
If you’re a large global enterprise that processes over 50,000 transactions per year and want to streamline compliance at scale, then take a look at Basware. It offers comprehensive coverage of global mandates, helping you minimize compliance risks no matter where you operate.
If you’re looking for a platform that unifies spend management across travel, expenses, and invoices, then Concur Invoice sounds right up your alley.
Or if you’re a small business that values ease of use and functionality, BILL is a strong choice. It offers a user-friendly setup process and an extensive vendor network to facilitate payments.
Still not sure which platform is right for you? Schedule a demo of Rillion. Whether you're struggling with slow approval workflows, inaccurate invoice data, lengthy manual processes that don’t scale, or limited spend visibility across entities, we can help.
