5 signs your Business Central AP process is slowing you down
Microsoft Dynamics 365 Business Central is a powerful ERP, but it’s not built for fully automated accounts payable workflows. As your company grows, the lack of AP automation in Business Central can slow down your invoice processing and month-end close.
If your team is drowning in invoices, struggling to keep approvals moving, or racing to close the books on time, it might not just be “a busy month.” It could be a sign you’ve outgrown manual workarounds and need a faster, smarter way forward.
Here are five signs that your Business Central AP workflow is holding you back — and what you can do about it.
1. You're still entering invoice data by hand
If your team is spending hours manually typing invoice details into Business Central, you're not alone, but you're also not set up to scale.
Business Central doesn’t offer intelligent invoice capture out of the box, which means data entry is slow, error-prone, and repetitive. Missed fields, duplicate entries, and typos all add up to delays and frustration.
With Rillion, invoice data capture is automatic. AI and OCR scan invoices as they come in, extract the right data, and push it directly into Business Central — no manual typing required.
2. Approvals are stuck in inboxes (or Excel trackers)
Without a centralized approval workflow, Business Central users often fall back on email threads, spreadsheets, or even printed invoices to manage approvals.
That leads to delays, confusion, and a lack of visibility, especially when someone’s out of the office or a key approver is traveling. There's no easy way to check who’s holding things up or what’s been approved.
Rillion adds smart, trackable approval flows that route invoices to the right people automatically and work from any device. You get real-time visibility, faster turnaround times, and a complete audit trail.
Read also: AP automation for Microsoft Dynamics 365, Business Central & Finance: The complete guide
3. You're chasing down POs and goods receipts
Matching invoices to POs and goods receipts in Business Central can be tricky, especially if you're dealing with partial deliveries, non-standard formats, or complex purchasing workflows.
When things don’t match perfectly, your team is forced to go digging for backup documentation or escalate manually.
Rillion simplifies 2- and 3-way matching with built-in automation. Whether it's a standard PO or a more complex setup, Rillion cross-checks the data and flags any mismatches so you don’t have to.
4. The month-end close is slower than it should be
If your finance team is staying late at month-end, it’s probably not a resource issue but a workflow issue.
When invoices are stuck in limbo, approvals are delayed, or coding is manual, it slows everything down. That means missed accruals, incomplete reporting, and pressure on the team to play catch-up.
Rillion speeds up the entire AP cycle by automating capture, coding, and approvals, giving you real-time visibility into what’s been processed and what’s still pending. You close faster and with less stress.
5. You're relying on workarounds to track audit trails or exceptions
Business Central’s Change Log shows you what’s been updated, but it’s not built for the kind of audit-ready visibility AP teams need.
Tracking exceptions? That’s usually done manually. Need to prove who approved what and when? Get ready to dig through emails.
Rillion captures every action, approval, comment, and edit in one place, creating a clear, searchable record that’s easy to share during audits or reviews — no workarounds required.
Ready to speed up your AP process in Business Central?
If these pain points feel familiar, you’re not alone. Many finance teams using Business Central reach a point where native tools just can’t keep up.
That’s where Rillion comes in. Rillion integrates seamlessly with Business Central, giving you plug-and-play AP automation without the need to rip and replace your ERP. You’ll get faster processing, better control, and more time to focus on what matters.
Book a personalized demo to see how Rillion automates accounts payable in Business Central — from invoice processing to approvals.
