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Client Information

Customer 4Service
Branch Facility management
Area Norway
Business system Visma Business
Invoices/year 60 000
Employees 2500
Process automated Invoice processing and Approval Workflow

Rapid growth – and increase in volume of supplier invoices

Norwegian 4Service offers facility management services within construction, cleaning, property management, staff restaurants and offshore.

Since its inception in 2010, the company has grown rapidly and in 2017 more than doubled its turnover from the year before – to 1.3 billion Norwegian kroner.

The rapid growth rate led to a substantial increase in the number of supplier invoices, which in turn required a scalable and flexible system that could automate the invoice handling process.

Scalable system

Since 2017, 4Service uses Rillion’s invoice management system and today the company handles approximately 60,000 invoices per year. Next year it may well be over 100,000. However, this is nothing that worries the CFO Finn Rune Kristiansen.

He said: “With Rillion we could double the amount of invoices without having to hire additional staff. The scalability of volume and modules was crucial in the choice of system and extremely important for us with the growth rate we have.”

“We needed a system that could match our growth. With Rillion, this is exactly what we have received.”

Smart multi-company management

4Service consists of several companies that are located all over Norway. A diversified business combined with high growth can be a real challenge from an invoice management perspective.

Since the start in 1993, Rillion has made multi-company management one of its focus areas, in order to be able to deliver solutions that meet this particular need.

More automation around the corner

The next step for 4Service is to automate the management of periodic invoices and the employees’ expenses. – These systems make it possible for us to continue to grow without having to spend more time on that administrative tasks. Now we can focus on being more proactive and increasing the degree of automation even more. We determine the pace of our automation on the basis of our organization’s conditions, says Finn Rune Kristiansen.

– When we are ready, Rillion is there so that we can take the next step in a smooth way. It is important to point out that the choice of supplier and system must be long-term and contribute to your business development for several years. We chose a scalable and flexible system and a supplier with broad competence and knowledge, says Finn Rune Kristiansen.

“Multi-company management in Rillion is ingenious and saves a lot of time out in the organization.”

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