Cloud-based AP automation that’s as flexible as it is accurate and secure

Rillion keeps AP moving, no matter where you work. Our cloud-based AP platform automates invoice capture, approvals, and payments with the flexibility to scale across users, entities, and locations with complete accuracy and control.

Cloud-free AP holds finance teams back

Paper, email, and on-premise AP systems might feel manageable at first. But as invoice volumes grow, errors multiply, approvals stall, and scaling becomes nearly impossible.

Costly, error-prone data entry

Manual keying and rigid ERP modules leave room for mistakes. Incorrect amounts or duplicate invoices slip through, creating payment delays and audit headaches.

Time lost chasing approvals

Without cloud-based routing, invoices pile up in inboxes or siloed systems. These bottlenecks delay payments, strain supplier/vendor relationships, and create extra work for AP teams chasing down approvals.

Teams stretched too thin

Legacy and manual AP processes depend entirely on people, not flexible workflows. When invoice volumes surge, costs rise, backlogs build, and month-end closes drag out.

Features finance loves

Everything you need in one cloud-based AP automation platform

Invoice capture and processing

Rillion uses AI and OCR technology to capture invoice data automatically from PDFs, XML files, and scanned paper invoices. Vendor details, line items, and amounts are extracted with up to 97% accuracy and held for easy access in the cloud.

AI-powered coding

Rillion’s AI engine learns from historical data to automatically suggest coding for invoices. This reduces manual effort, minimizes errors, and becomes more accurate over time as it learns from your coding patterns.

Automated PO matching

Rillion compares invoices against purchase orders and goods receipts for 2- or 3-way matching. Invoices that match move forward automatically, while any discrepancies are flagged instantly for quick resolution.

Flexible approval workflows

With Rillion, you can create customizable approval routes based on predefined rules like department, location, or invoice amount. The AI predicts the right approvers based on past behavior, and approvers can review and approve invoices with a single click from any device.

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Payment automation

With Rillion Pay, vendors are paid securely through methods like virtual cards, ACH, or wire transfers. The system also automates reconciliation and includes features to reduce fraud risk.

Multi-entity management

Rillion makes it easy to manage AP across multiple companies, locations, or currencies in a single platform. Finance teams gain full visibility into spend, cash flow, and invoice status across the organization, while keeping each entity’s processes organized and compliant.

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Why finance teams choose Rillion as an alternative to on-premise accounts payable software

On-premise AP systems weigh finance teams down with high costs and limited flexibility. Rillion’s cloud-based AP automation delivers the scalability, security, and efficiency modern businesses need to thrive.

Remote access

Rillion’s cloud-based platform allows AP teams and approvers to manage invoices from any device with an internet connection. This flexibility supports remote and hybrid work models and ensures timely approvals even when team members aren’t in the office.

Touchless processing

Rillion automates invoice capture, PO matching, and approvals, enabling “zero-touch” processing for a large share of invoices. AP teams only step in for exceptions, which frees up time for higher-value tasks, such as managing cash flow and improving supplier relationships.

Lower operational costs

As a SaaS solution, Rillion eliminates the need to buy, install, and maintain expensive on-premise hardware. This reduces capital expenses and IT overhead as the cloud provider handles updates, security, and maintenance.

Scalability for growth

Unlike traditional on-premise solutions, Rillion can scale effortlessly as your business evolves. Whether invoice volumes spike or you expand to new entities and markets, Rillion can adapt to meet your needs without requiring a major infrastructure overhaul.

Seamless integration

Unlike many on-premise systems, Rillion integrates with over 50 leading ERPs and accounting systems, ensuring the seamless flow and synchronization of financial data between the systems.

Enhanced security and compliance

Rillion protects sensitive data with enterprise-grade encryption, role-based access, and fraud prevention tools. Every action is logged in a searchable, traceable archive, which makes it easier for finance teams to conduct audits and compliance checks.

How you can benefit from Rillion’s cloud-based AP automation software

Cloud-based AP automation with Rillion transforms how finance teams work. By reducing manual effort, accelerating approvals, and cutting unnecessary costs, Rillion makes accounts payable faster, more accurate, and far less stressful.

Process invoices 85% faster

Rillion automates capture, coding, and routing so invoices move through approvals in a fraction of the time. Finance teams cut AP cycle times by up to 85%, freeing capacity for higher-priority work.

Reduce errors by 97%

With AI-powered capture and automated matching, Rillion eliminates nearly all manual mistakes. Businesses see error rates drop by 97%, which prevents duplicate payments, misreports, and costly rework.

Grow with 100% flexibility

Rillion scales as your business expands, supporting unlimited entities, multiple ERPs, advanced PO matching, and tailored workflows. This flexibility means you can handle growth without adding headcount or increasing operational costs.

ERP Integrations

Connect Rillion to your ERP

Rillion integrates with over 50 leading ERP systems, keeping invoices, approvals, and payments in sync for accurate, real-time financial visibility.

Ready for the next step?

Smarter AP starts in the cloud

With Rillion’s cloud-based AP software, you can automate invoice capture, approvals, and payments for faster, more accurate, and secure processing.

How Rillion’s cloud-based AP automation works

Capture

Incoming invoices are auto-interpreted, and their data fields are captured. The data is intuitively extracted using OCR and AI digital capture technologies, regardless of whether the format is regular paper or PDF, XML, Word, or any other digital format.

The technology recognizes each invoice by vendor and collects all the essential information — vendor data, reference, items, and amount. The system suggests an approval workflow based on supplier reference and predetermined rules.

Approve

Artificial intelligence and pre-set rules automatically route and code invoices for approval to the designated approver or exception handler. The approvers have full visibility into the payment and approval status of the invoices and can approve online on every device, whenever they want. They are also sent automatic reminders and notifications to ensure the invoices are approved in time.

If everything is in order, the invoice is sent to the ERP/accounting system for final booking and payment. Exceptions are routed to the appropriate person by the system, according to predefined rules.

You can easily make notes and communicate with approvers or administrators about the invoice within the platform. Once the exception has been resolved, invoice data is transferred to the ERP/accounting system for recording and payment.

Match

The information in the invoice is automatically cross-referenced with its corresponding purchase order (PO), delivered goods receipt, and/or contract to ensure all pertinent details, such as quoted order amount and number of items ordered, match. It reduces the risk of fraudulent invoices going undetected and possibly being paid.

If the invoice has a PO and it matches the invoice, the invoice is sent to the ERP or accounting system for recording and payment, meaning you get a zero-touch process.

If one or more details fail to match, the system determines a proper workflow for reviewing the invoice.

This means you will only be spending time on deviations.

Pay

Approved invoices are automatically transferred to your ERP/accounting system for recording and payment.

Once the payment is effective, payment data is transferred back to Rillion where all documentation about the transaction is archived.

You can also choose to manage the payment with Rillion, using Rillion Pay.

Testimonials

What our customers say

“I had thought at that time we could expand our AP process improvement into the other areas of the company but what I didn’t expect was how soon our CFO took advantage of the technology that Rillion had to offer.”

Accounting Manager, USFarathane

"[With Rillion,] we processed 20 invoices in 15 minutes — a task that previously took 2 hours. It’s a huge time efficiency gain."

Eric Dills, Controller, Robinson Lumber

"I like that with Rillion you see a pie chart of the expenses. So each month I can see that at a quick glance... which is nice, you know each day when I go through entering/posting the invoices I kind of look at that to see where we’re at."

Nikki Milian, Accounting Manager, Smiles First

"Rillion Prime allows us to decide for ourselves the best and most efficient way to process invoices. It was important to find a great, modern solution, and a provider that offers services in Finnish."

Petri Hangasluoma, CFO, Minimani

"From a finance perspective, the benefit is that invoice processing is now much smoother. Rillion Prime offers various features that enable further development and streamlining of operations. One significant aspect regarding smoothness, and efficiency of invoice processing, has been the ability to organize work roles in the best possible way to simplify the workflow."

Teija Hautamäki, Chief Accountant, Minimani

Your questions answered

Cloud-based AP automation FAQs

What is cloud-based AP automation?

Cloud-based AP automation is the digitization and automation of accounts payable (AP) processes, such as invoice captures, approvals, and payments, using cloud-based software that is accessible over the internet.

Is cloud-based AP automation secure?

Yes. Cloud-based AP automation is secure. Rillion, for example, is built with enterprise-grade security features, including encryption, role-based access controls, and fraud detection. We’re SOC 1 and SOC 2 compliant, and adhere to GDPR, CCPA, and HIPAA regulations, which means that all invoices, supplier/vendor information, and payments are protected.

What’s the difference between cloud-based AP automation and on-premise software?

On-premise AP software requires costly servers, ongoing IT support, and manual upgrades. Cloud-based AP automation, however, runs in the cloud, where updates, maintenance, and security are handled automatically. It’s faster to deploy, easier to scale, and accessible from any device without the overhead of managing hardware.

What happens if our ERP is not cloud-based?

Rillion integrates seamlessly with both cloud and on-premise ERP systems. Whether you use Microsoft Dynamics, NetSuite, SAP, or another on-premise platform, your invoices, approvals, and payment data stay fully synchronized.

How quickly can we get started?

Implementation depends on the complexity of your workflows, but most businesses are up and running with Rillion in a matter of weeks. Our onboarding team provides support every step of the way, ensuring your AP automation is set up smoothly and your team can start seeing benefits right away.