ERP integrations

AP automation for Microsoft Dynamics 365 Business Central

Extend the power of Business Central with Rillion. Our platform automates the entire AP cycle, from invoice capture to payments, adding speed, accuracy, and visibility to your workflows.

Trusted by finance leaders at 3,000+ mid-sized and large companies

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Everything AP automation should be

Together, Business Central and Rillion deliver a complete AP automation solution that’s faster, more accurate, and easier to manage.

Smarter invoice capture

Business Central’s Payables Agent captures invoice data, but still relies on manual validation. Rillion uses AI to auto-code invoices with over 90% accuracy, getting smarter with every invoice you process.

Approvals that fit your business structure

Approval flows in Business Central can feel too basic for companies with multiple entities. Rillion adds flexible routing, mobile approvals, and reminders that adapt to how your organization actually works.

Matching built for complex POs

Business Central handles PO matching for simple invoices, but Rillion can automatically match multi-page POs that run hundreds of lines, and highlight only the mismatched items that need attention.

Recurring invoices handled for you

Subscriptions, leases, and utility bills often need manual oversight in Business Central. Rillion, however, automates recurring invoices and self-billing, reducing repetitive work and preventing missed payments.

Audits made effortless

Business Central records transactions, but preparing for audits can take time. Rillion creates a detailed, searchable audit trail for every action, making audits faster and stress-free.

Month-end without the backlog

Stalled invoices, delayed approvals, and manual coding often lead to missed accruals, incomplete reports, and finance teams scrambling to keep up. Rillion automates capture, coding, and approvals while providing real-time visibility into every invoice so month-end is quicker and far less stressful.

Rillion AP automation

Manage and approve invoices in Business Central faster and easier

Invoice capture made easy

Whether it’s a paper invoice or a PDF in your inbox, Rillion captures every detail and pushes it straight into Business Central. Data flows in accurately and consistently, mapped to the right fields every time.

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Hassle-free approvals

Rillion routes invoices to the right approver automatically, so Business Central users can review and sign off from their laptop or phone. One click is all it takes to keep approvals moving.

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Efficient PO matching

Rillion connects invoices and goods receipts to purchase orders inside Business Central, even when POs stretch across multiple pages or hundreds of lines. Exceptions are flagged instantly, so no error slips through unchecked.

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Audit-ready from day one

Business Central records transactions, while Rillion provides a searchable, timestamped audit trail for every AP action. This way, when audit season comes, everything you need is organized and instantly accessible.

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Payments, your way

Choose how you pay—ACH, virtual card, wire, or e-check. Rillion handles it all with built-in compliance, so settling invoices from Business Central is simple and secure.

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How our Microsoft Dynamics 365 Business Central accounts payable automation integration works

 

Capture

Invoices in all formats, whether paper, PDF, XML, Word, or other digital format, are instantly recognized and decoded utilizing Optical Character Recognition (OCR) and AI digital capture technologies.

Rillion identifies the origin of each invoice by its supplier, extracting key details like supplier information, reference, total amount, and tax information. Leveraging supplier references and pre-established rules, an approval workflow is suggested.

Match

Rillion employs a PO-matching system that synchronizes vendor invoices with the related purchase orders and goods receipts, regardless of their complexity. It supports 2-way (invoice versus PO) and 3-way (invoice, PO, and goods receipt) matching.

Invoices that lack a match or are incomplete are redirected to the appropriate approver, upholding precision and reliability. 

Code & route

Rillion manages cost invoices (also known as non-PO invoices) through established guidelines for distribution and coding. Besides associating invoices with the right account, project, and cost center, the invoice image can be viewed in both Rillion and Microsoft Dynamics 365.

Rillion’s AI-powered module, when incorporated, offers even more effective coding and routing. Our built-in AI function progressively learns and updates coding predictions, in line with the final coding and routing rules. 

Approve

Rillion’s Microsoft Dynamics 365 AP automation auto-code and send vendor invoices for approval to the predetermined approver or exception handler as per pre-established rules. Approvers have complete visibility into the payment and approval status of invoices and can authorize them using any device. Auto-generated reminders ensure prompt approvals.

If everything checks out, the invoice is sent to Microsoft Dynamics 365 for ultimate booking and recording. Any exceptions are routed to the relevant person based on predefined rules.

Pay

Invoices that have been approved are automatically sent to Microsoft Dynamics 365 for payment. Alternatively, payments can be processed directly through Rillion using Rillion Pay to streamline payment procedures, eradicating the requirement for paper checks, reducing costs, preventing fraud, and providing insights into the payment process.

Regardless of the payment method, all payment data in Dynamics 365 is transferred back to Rillion for future audits and archiving.

3 reasons Rillion is the best AP automation for Microsoft D365 Business Central

End-to-end AP automation

From invoice capture to approvals and final posting, Rillion automates every step of the AP process within Business Central, eliminating manual entry and keeping workflows consistent.

Greater accuracy with less effort

Manual data entry and matching in Business Central can lead to errors and duplicate payments. Rillion’s automation ensures invoices are coded correctly, matched to the right POs, and approved easily, improving accuracy across the board.

More time for what matters

Processing invoices in Business Central alone can still eat up hours of staff time. With Rillion handling the heavy lifting, your finance team can significantly reduce AP cycle times and shift its focus to analysis, forecasting, and other higher-value tasks.

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Rillion is a Microsoft Gold Partner for Cloud Platforms

As a Microsoft Gold Partner, Rillion is recognized among the top 1% of Microsoft partners worldwide for its proven expertise with cloud platforms, especially Dynamics 365. This accreditation reflects not only technical excellence but also a commitment to delivering innovative, secure, and reliable AP automation for Dynamics 365 Business Central.

For your business, Rillion’s Gold status means peace of mind. You get seamless integration with Dynamics 365 Business Central, backed by a partner trusted by Microsoft for its depth of knowledge, customer focus, and ability to deliver results. From assured quality and compliance to access to the latest Microsoft advancements, Rillion gives finance teams confidence that their AP automation is in expert hands.

Testimonials

What our customers say

“I had thought at that time we could expand our AP process improvement into the other areas of the company but what I didn’t expect was how soon our CFO took advantage of the technology that Rillion had to offer.”

Accounting Manager, USFarathane

"[With Rillion,] we processed 20 invoices in 15 minutes — a task that previously took 2 hours. It’s a huge time efficiency gain."

Eric Dills, Controller, Robinson Lumber

"I like that with Rillion you see a pie chart of the expenses. So each month I can see that at a quick glance... which is nice, you know each day when I go through entering/posting the invoices I kind of look at that to see where we’re at."

Nikki Milian, Accounting Manager, Smiles First

"Rillion Prime allows us to decide for ourselves the best and most efficient way to process invoices. It was important to find a great, modern solution, and a provider that offers services in Finnish."

Petri Hangasluoma, CFO, Minimani

"From a finance perspective, the benefit is that invoice processing is now much smoother. Rillion Prime offers various features that enable further development and streamlining of operations. One significant aspect regarding smoothness, and efficiency of invoice processing, has been the ability to organize work roles in the best possible way to simplify the workflow."

Teija Hautamäki, Chief Accountant, Minimani
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Ready for the next step?

Get set up with AP automation for Microsoft Dynamics 365 Business Central

Rillions turns disconnected invoice and payment processes into one streamlined flow.

Download integration sheet

Fill out the information below to receive an integration sheet AP Automation for Dynamics 365 Business Central.
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Your questions answered

AP automation for Business Central FAQS

Does Microsoft Dynamics 365 Business Central already have AP automation?

Yes, Business Central offers some AP functionality like invoice entry and approvals. However, Rillion improves AP automation for Business Central by capturing invoice data automatically, handling complex PO matches, and streamlining payments, all while working inside Business Central.

How does Rillion’s AP automation software integrate with Microsoft Dynamics 365 Business Central?

Rillion’s certified AppSource integration for Microsoft Dynamics 365 Business Central connects your AP automation directly to your ERP. Invoices are captured and processed in Rillion, routed through customizable approval workflows, and then automatically posted back to Business Central for booking and payment. The two systems share data in real time, giving finance teams full visibility and consistency across both platforms.

Rillion’s integration is certified and approved by Microsoft for listing in the AppSource marketplace, ensuring compliance with Microsoft’s highest standards for performance, security, and interoperability.

Will my team have to leave Business Central to use Rillion’s AP automation?

Not at all. Rillion is designed to work alongside Business Central without adding extra logins or complexity. Your AP data, such as invoices, approvals, and payment updates, syncs in real time, so Business Central remains the single source of truth.

Can Rillion support multiple companies or entities in Dynamics 365 Business Central?

Yes. Rillion makes it easy to manage AP across multiple companies. You can route invoices, apply coding, and post them back to the right entity in Business Central automatically, without manual sorting.

Is the integration between Rillion and Business Central secure?

Yes. Security is built into every layer of Rillion. We’re SOC 1 and SOC 2 compliant, encrypt all data, and adhere to international standards like GDPR, HIPAA, and CCPA. Role-based access and detailed audit trails keep sensitive financial information safe and traceable.

How quickly can Rillion be integrated with Dynamics 365 Business Central?

Most companies see Rillion integrated with Business Central in a short timeframe. Our team manages setup, configuration, and training so AP automation is up and running smoothly without disrupting your existing ERP processes.