AP automation for healthcare

AP automation for healthcare — healthier cashflow starts here

From invoice capture to payment, Rillion’s AP automation reduces errors, speeds up approvals, and keeps your healthcare organization audit-ready. Stay in control while cutting the manual workload.

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Trusted by finance leaders at 3,000+ mid-sized and large companies

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Sound familiar?

Healthcare AP teams tell us these are their major challenges.

human error

Manual, error-prone invoice handling

Healthcare AP teams spend hours keying in invoice data, coding line items, and chasing approvals. It’s a frustrating process that slows everything down and increases the risk of costly mistakes.

delay

Delayed payments to medical suppliers

When invoices sit in inboxes waiting for approval, payments get delayed and supplier relationships become strained. Before you know it, there’s disruption to critical services.

visibility

No visibility into spend and approvals

Without a centralized view of your AP process, avoiding duplicate or fraudulent payments and managing cashflow become guesswork. You’re left chasing data instead of closing the books with confidence.

Features finance teams dream about

Simplified healthcare AP automation with Rillion

Touchless invoice capture

Rillion captures invoice data automatically and applies coding suggestions based on past patterns, reducing manual entry and helping your team process invoices in a fraction of the time.

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Automated approval flows

Set rules once and let Rillion handle the routing. Invoices move automatically to the right approver, with reminders to keep things moving. Approvals can be made on desktop or mobile, so suppliers are paid on time and bottlenecks disappear.

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Three-way PO matching

Rillion automatically matches invoices against purchase orders and goods received notes. That means fewer disputes, no duplicate payments, and complete confidence that you only pay for what you ordered.

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Multi-entity support

For healthcare groups managing multiple hospitals, clinics, or entities, Rillion brings everything into one system. Central finance teams gain oversight, while local teams maintain flexibility, making it easier to scale, standardize, and stay compliant.

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ERP integrations with 50+ platforms

We integrate with all major ERP platforms for healthcare. Our integrations include Microsoft Dynamics 365, Oracle NetSuite, Sage X3, Sage Intacct, SAP Business One, and more.

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Real-time AP reporting

See the status of every invoice in one centralized dashboard. Whether you’re forecasting cash flow, preparing for month-end close, or responding to an audit, Rillion gives finance leaders a clear, real-time view of liabilities and spend.

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Simplified vendor payments with Rillion Pay

Add Rillion Pay to complete your automation journey, from invoice to payment. Healthcare organizations can pay suppliers securely with virtual cards, reduce fraud risk, and even earn rebates on spend. Rillion handles supplier onboarding, payment exceptions, and reconciliation, giving finance teams full visibility and control across hospitals, clinics, and care networks.

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Key benefits

AP automation that’s simple, fast and — dare we say — fun

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Reduce errors by 97%

Fully automate PO matching, eliminate duplicate payments, and wipe out human errors with Rillion.

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Process invoices 85% faster

Stop manually entering invoice date, purchasing approvals, and coding accounts forever.

Flexibility

Grow with 100% flexibility

Rillion is highly customizable with support for unlimited multi-entity management, multi-ERP connections, workflows, and advanced PO matching.

How does AP automation software work in healthcare?

Capture invoice information

As soon as an invoice arrives, Rillion’s AI captures all vendor and invoice data automatically. No manual entry means no details are missed. Coding is instantly applied across departments and cost centers following your pre-set rules. 

Even with thousands of invoices from a complex supplier network, your finance team gains accuracy and control without the paperwork.

Match POs automatically

Next, Rillion matches each invoice against purchase orders, receipts, or contracts. When everything aligns, the process is completely touchless, perfect for busy hospitals and clinics.

Only exceptions are flagged for review, reducing time spent chasing errors and freeing up resources for higher-value work.

Route to the right approvers

Rillion then routes invoices to the right approvers, based on workflow rules or learned patterns. The appropriate people can approve invoices in seconds from any device.

With reminders and exception handling built in, approvals stay on track and suppliers are paid on time.

Make payments

Finally, with approvals in place, invoices with coding post automatically into your ERP for payment. Every payment is logged in Rillion with a complete audit trail, giving you compliance peace of mind in a regulated healthcare environment.

You can also choose to manage supplier payments directly in Rillion with Rillion Pay.

Why healthcare companies choose Rillion for AP automation

With Rillion, AP automation doesn’t add to your headaches - it takes them away, giving your team peace of mind where it counts.
 

HIPAA-compliant and fully secure

We take data as seriously as you do. Rillion is designed for regulated industries with SOC2 certification, HIPAA-compliant data handling, role-based permissions, and complete audit trails.

Fast, supported onboarding

You don’t need a heavy IT lift to get started. Our team works alongside yours to configure workflows, integrate with your ERP, and train staff so that value is seen in weeks.

AI efficiency, human oversight

Sure, Rillion’s AI reduces manual work by automating coding, matching, and routing, but you’re always in control. With real-time visibility into every step, your team makes the final call on exceptions and approvals.

Predictable pricing

Rillion doesn’t charge per user, so you can scale without worrying about costs ballooning. That means predictable pricing and ROI that grows with your organization.

Built to handle complexity

From multi-entity setups to ERP integrations and custom invoice flows, Rillion adapts without overcomplicating things, keeping automation flexible and user-friendly. We make even the most complex healthcare AP simple to manage.

A team that feels like your own

Our people move fast when you need us. We jump on short-notice calls, follow up quickly, and dig into the details. With 30+ years of AP expertise, we understand your challenges and make you feel like a priority.

Testimonials

What our customers say

"I like that with Rillion you see a pie chart of the expenses. So each month I can see that at a quick glance... which is nice, you know each day when I go through entering/posting the invoices I kind of look at that to see where we’re at."

Nikki Milian, Accounting Manager, Smiles First

"Being able to download a PDF of an invoice has been very useful. Using the comprehensive search function has saved me the most time."

Kelly Cambre, WeCare
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Ready for the next step?

Take control of your accounts payable operations

See how Rillion cuts manual work, speeds up approvals, and keeps your health system compliant.

Healthcare teams winning with Rillion

Discover how teams are automating their AP processes with Rillion.

Your questions answered

AP automation for healthcare FAQs

What is AP automation for healthcare?

AP automation digitizes and automates the accounts payable process in hospitals, clinics, and health systems, removing manual work and paper-heavy tasks.

How does healthcare AP automation enhance financial operations?

It accelerates invoice processing, reduces errors, improves visibility across entities, and frees finance staff to focus on strategic initiatives rather than data entry and chasing approvals.

What are the benefits of AP automation in the healthcare sector?

AP automation saves money, speeds up approvals, reduces payment errors, increases compliance, and improves vendor relationships. It also improves cash flow visibility across healthcare organizations.

How does AP automation contribute to healthcare compliance and audit readiness?

AP automation enforces consistent coding, audit trails, and documentation. With invoice conversations and approvals captured digitally, finance teams can respond quickly to audits and meet regulatory requirements with confidence.

What makes Rillion’s AP automation for healthcare different?

Rillion combines AI-powered coding and routing, invoice-as-conversation collaboration, support for multi-entity and complex POs, and end-to-end payment automation. Deployment is fast and healthcare-friendly, backed by a dedicated success team.

Is Rillion secure and HIPAA-compliant?

Yes, it’s fully SOC and HIPAA-compliant. Rillion is designed with data security and healthcare compliance in mind, ensuring sensitive financial data remains protected.

How quickly can a healthcare organization get onboarded to Rillion?

Our timeline varies on business complexity, project scope, and IT requirements. We provide you with a structured workload estimation and fully support you through the process.