Invoice processing automation for healthcare

Fast, accurate invoice processing automation for healthcare

From invoice capture to approvals, Rillion simplifies healthcare payables, so your finance team can work with confidence, speed, and accuracy every day.

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Trusted by finance leaders at 3,000+ mid-sized and large companies

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Sound familiar?

Healthcare invoice processing teams tell us these are their major challenges.

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Approvals get stuck in inboxes

Manual routing slows everything down. Finance teams waste hours chasing sign-offs, and late approvals push payments past due.

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Invoice mismatches eat up hours

Medical suppliers often send partial shipments, substitutions, or backorders. Finance teams end up spending days reconciling invoices against POs and delivery notes.

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Every facility has its own process

Hospitals, clinics, and practices run payables differently leading to duplicate payments, compliance gaps, and no clear visibility into spend.

Features finance teams dream about

Simplified invoice processing automation with Rillion

Touchless invoice capture

Rillion automatically captures supplier invoice data and applies coding suggestions based on past patterns. No more manual entry, just fast, accurate processing of invoices from hospitals, clinics, labs, and suppliers.

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Automated invoice approval workflows

Set rules once and let Rillion handle routing. Invoices flow automatically to the right manager, with reminders built in. Approvals can be made on desktop or mobile, so invoices never sit stalled in inboxes.

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Three-way PO matching

Rillion automatically matches invoices against purchase orders and delivery receipts. Finance teams save hours resolving mismatches, eliminate duplicate payments, and gain confidence that every payment is accurate and compliant.

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Multi-location invoice management

For healthcare organizations managing multiple hospitals, clinics, or care centers, Rillion brings all invoices into one system. Finance leaders gain centralized visibility while local teams maintain the flexibility they need to operate effectively.

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ERP integrations with 50+ platforms

Rillion integrates with major ERPs like Microsoft Dynamics 365, Oracle NetSuite, Sage Intacct, and SAP Business One. Approved invoices post directly into your system for faster reporting and audit-ready accuracy.

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Real-time invoice visibility

Track invoices, payments, and supplier spend across your entire healthcare network in one dashboard. From managing budgets to preparing for audits, Rillion gives finance teams the visibility they need to stay compliant and in control.

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Simplified vendor payments with Rillion Pay

Add Rillion Pay to take automation beyond approvals and all the way to payment. Healthcare organizations can pay suppliers securely with virtual cards, reduce fraud risk, and even earn rebates on spend. Rillion manages supplier onboarding, payment exceptions, and reconciliation, giving finance teams full visibility and control across hospitals, clinics, and care centers.

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Key benefits

AI invoice processing automation that’s simple, fast and — dare we say — fun

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Process invoices 85% faster

Stop wasting time on manual entry and approvals. Rillion automates invoice capture and routing so high-volume supplier invoices move through AP in a fraction of the time.

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Reduce mistakes by 97%

Automated 3-way PO matching keeps every invoice aligned with purchase orders and goods receipts. That means fewer disputes, no duplicate payments, and total confidence in your numbers.

Flexibility

Get 100% flexibility for complex processes

Rillion is highly customizable with support for unlimited multi-entity management, multi-ERP connections, workflows, and advanced PO matching.

How does AI automated invoice processing for healthcare work?

Capture invoices across locations and departments

Hospitals, clinics, and senior care facilities receive invoices in every format imaginable: from paper and PDFs to XML and EDI feeds. 

Rillion’s AI-powered capture technology uses optical character recognition (OCR) to “read” these invoices and extract all key details: supplier data, reference numbers, line items, amounts, and tax information. And our machine learning ensures accuracy improves over time, reducing manual entry errors that can delay critical payments to healthcare suppliers.

Code and route automatically

Once captured, the system acts on the data. Rillion’s AI applies the right accounts and cost centers, then routes the invoice to the correct approver or exception handler. 

Busy healthcare managers can review and approve on any device, while automated reminders keep critical supplier payments moving. This ensures hospitals and clinics never risk disruptions in essential medicines, equipment, or services.

Match with purchase orders and contracts

From there, invoices are automatically checked against purchase orders, contracts, and delivery receipts to ensure that there wasn’t a substitution. 

When everything matches, the invoice flows straight through to your ERP or accounting system. If there’s a mismatch, the system flags it and directs it to the right workflow, so finance teams only spend time on real exceptions.

 

Pay vendors quickly

Once approved, Rillion posts invoices with coding directly into your ERP for payment. That ensures the books are always accurate and reconciliations are effortless.

You can also choose to manage supplier payments directly in Rillion with Rillion Pay.

Why healthcare companies choose Rillion for AI invoice processing automation

Finance has enough to worry about. With Rillion, invoice processing isn’t one of them.

AI accuracy you can rely on

Rillion’s AI captures invoice data with over 90% accuracy and flags exceptions instantly. Finance teams start with clean data they can trust, reducing errors and late payments.

Visibility across every facility

Hospitals, clinics, and labs often run AP differently. Rillion centralizes all invoices into one system so finance leaders see the full picture across entities while local teams keep their flexibility.

Easy adoption for busy staff

Approvals are intuitive and mobile-ready. Department heads, clinic managers, and finance staff can review and approve invoices in seconds without extensive training or IT support.

Pricing built for scale

Rillion does not charge per user, making it cost-effective for healthcare organizations of any size. Finance teams see ROI quickly as invoice processing costs drop and workloads shrink.

Enterprise-grade security and compliance

Just like you, we take compliance seriously. Rillion is SOC-2 compliant and follows GDPR, CCPA, and HIPAA rules to match all industry standards.

A partner who understands healthcare finance

With 30+ years of AP expertise and clients across industries, our team knows the unique challenges of healthcare organizations. We move fast when you need us, provide hands-on support, and adapt to your workflows instead of forcing a one-size-fits-all approach.

Testimonials

What our customers say

"I like that with Rillion you see a pie chart of the expenses. So each month I can see that at a quick glance... which is nice, you know each day when I go through entering/posting the invoices I kind of look at that to see where we’re at."

Nikki Milian, Accounting Manager, Smiles First

"Being able to download a PDF of an invoice has been very useful. Using the comprehensive search function has saved me the most time."

Kelly Cambre, WeCare
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Ready for the next step?

Make processing invoices effortless and accurate with AP automation software

Go from disconnected systems, manual invoice processing, and payment chaos to a centralized, easy to use system.

Healthcare teams winning with Rillion

See how healthcare teams worldwide are improving and automating their invoice processing with Rillion’s AI.

Your questions answered

Healthcare AI invoice processing automation FAQs

What is AI invoice processing in healthcare?

AI invoice processing combines OCR and machine learning to capture, code, validate, and approve invoices automatically. Instead of entering line items by hand or chasing paper, finance teams in hospitals, clinics, and labs start with clean, coded invoice data that flows straight into the ERP. That means faster approvals, fewer errors, and a smoother close at month-end.

Can AI really help with healthcare invoicing?

Absolutely. Healthcare finance teams often deal with thousands of invoices from suppliers, service providers, and utilities every month. AI takes away the repetitive work of data entry and coding, learns patterns over time, and keeps approvals moving without manual follow-ups. The result is less time spent chasing invoices and more time spent focusing on budgets, cash flow, and patient-driven priorities.

How does AI invoice processing reduce compliance risks in healthcare?

Compliance is non-negotiable in healthcare. Rillion enforces role-based permissions, applies consistent approval workflows across all facilities, and creates a full audit trail for every invoice. Spend is automatically validated against POs and contracts, which reduces the risk of paying for the wrong items or missing documentation during an audit. Finance teams gain peace of mind knowing every invoice is fully traceable.

Is AI invoice processing secure for sensitive healthcare data?

Yes. Rillion is built with security and compliance at its core. We meet HIPAA requirements for protecting sensitive healthcare information, ensuring that electronic protected health information (ePHI) is safeguarded throughout the accounts payable process. Data is encrypted in transit and at rest, access is strictly role-based, and every action is logged for full auditability.

With SOC 2 certification, HIPAA compliance, and secure cloud hosting, finance and healthcare leaders can be confident that supplier, financial, and patient-related data remains protected at all times.

How does AI invoice automation reduce costs for healthcare organizations?

Manual invoice processing is expensive. Each paper or PDF invoice requires staff time, creates opportunities for errors, and increases the risk of late fees. By automating data capture, approvals, and matching, Rillion reduces the cost per invoice, accelerates approvals, and helps healthcare organizations capture early-payment discounts. Over time, these savings free up resources for higher-value finance work.

How does AI help healthcare finance teams gain visibility into spend and cash flow?

With Rillion, all invoices and payments flow into one centralized dashboard. Finance leaders can see what has been approved, what is pending, and where bottlenecks are. Reports show vendor spend, cash flow trends, and payment status across every facility. This level of visibility makes it easier to plan budgets, manage liabilities, and avoid unpleasant surprises at month-end.

How does AI invoice processing help prevent fraud in healthcare?

Fraud is a real risk when approvals happen by email or paper. Rillion minimizes that risk by enforcing separation of duties, requiring approvals within the system, and providing an unbroken audit trail. Combined with secure digital payments through Rillion Pay, finance leaders have a clear, controlled process that makes fraud much harder to slip through.