Restaurant Invoice Management Software

Trusted by finance leaders at 3,000+ mid-sized and large companies

Sound familiar?

Restaurant finance teams tell us these are their major challenges.

Overwhelming invoice volumes

From food and beverage vendors to landlords and utilities, invoices pile up fast. Manual entry slows everything down and errors creep in.

Limited visibility across locations

Each restaurant or franchise location handles invoices differently, making it hard for finance teams to track spend, liabilities, and vendor payments. For some reason, the numbers never add up.

Delayed approvals

When invoices wait on busy managers, finance teams waste hours chasing sign-offs. Month-end close drags out and is more rushed than it should be.

Features finance teams dream about

Simplified restaurant invoice automation with Rillion

Touchless invoice capture

Rillion automatically captures supplier invoice data and applies coding suggestions based on past patterns, reducing manual entry and helping restaurant finance teams process high-volume recurring and non-recurring invoices in a fraction of the time.

Automated invoice approval workflows

Set rules once and let Rillion handle routing. Invoices move automatically to the right manager, with reminders built in. Approvals can be made on desktop or mobile, so invoices never sit stuck in inboxes.

Three-way PO matching

Rillion automatically matches invoices against purchase orders and delivery receipts. That means fewer disputes with suppliers, no duplicate payments, and confidence that you only pay for what was ordered and delivered.

Multi-location invoice management

For restaurant groups managing multiple locations, franchises, or brands, Rillion brings all invoices into one system. Finance leaders gain centralized visibility while local teams maintain flexibility, making it easier to scale, standardize, and stay compliant.

4_5_Multi-entity_and_location management

ERP integrations with 50+ platforms

Rillion integrates with major ERPs like Microsoft Dynamics 365, Oracle NetSuite, Sage Intacct, and SAP Business One. Invoices post seamlessly into your system, eliminating duplicate entry and speeding up reporting.

Real-time invoice visibility

Track invoices, payments, and supplier spend in one dashboard. Whether you’re preparing for month-end close, managing seasonal costs, or analyzing vendor performance, Rillion gives you real-time visibility.

Simplified vendor payments with Rillion Pay

Add Rillion Pay to complete your automation, from invoice capture to payment. Restaurant groups can pay suppliers securely with virtual cards, cutting fraud risk and earning rebates with every transaction. Rillion takes care of supplier onboarding, payment exceptions, and reconciliation, so your finance team can focus on managing margins, not manual payments.

Key benefits

Invoice automation that’s simple, fast and — dare we say — fun

Reduce errors by 97%

Fully automate PO matching, eliminate duplicate payments, and stop errors from manual entry. With Rillion, your invoices are processed right the first time.

Process invoices 85% faster

Stop manually entering invoice date, purchasing approvals, and coding accounts — forever.

Grow with 100% flexibility

Rillion is highly customizable with support for unlimited multi-entity management, multi-ERP connections, workflows, and advanced PO matching.

How does automated invoice processing for restaurants work?

Capture invoice information

Every invoice that enters your system, whether it’s a PDF from a food distributor, a scanned utility bill, or an emailed vendor statement, is captured automatically by Rillion.

The AI extracts all line-level data, applies coding suggestions based on past behavior, and assigns the right restaurant, cost center, or category. Instead of piles of invoices waiting to be keyed in, finance teams start with clean, digital data they can trust.

Match invoices to POs automatically

Next, Rillion runs every invoice through its 3-way matching engine, checking it against purchase orders, contracts, and delivery receipts. If everything matches, the process is touchless. If not, Rillion flags the exception instantly and routes it to the right person.

For restaurants, that means issues like partial deliveries, missing credits, or price discrepancies are caught upfront, before they ripple into reporting or vendor disputes.

Route to the right approvers

Approvals happen automatically according to pre-set rules or learned patterns. A store manager can approve a utility bill while on site, while a regional director can review a large supplier invoice from their phone while traveling.

Reminders keep approvals moving, and finance teams get real-time visibility into which invoices are awaiting sign-off, without chasing managers through email chains.

Make payments

Once approved, Rillion posts invoices with coding directly into your ERP for payment. That ensures the books are always accurate and reconciliations are effortless.

You can also choose to manage supplier payments directly in Rillion with Rillion Pay.

Why restaurants choose Rillion for invoice processing automation

With Rillion, invoice management is taken off your plate, giving finance teams confidence, control, and time back to focus on growth.

Accuracy you can trust

Rillion’s AI captures invoices with over 90% accuracy and flags exceptions instantly. Your team always has full visibility and the final say.

Clarity and control across all your entities

Franchises, multi-brand groups, and regional operators are no problem. Rillion centralizes invoices across them all.

Adoption made simple

Approvals are intuitive and mobile-ready. Store managers, regional directors, and finance staff can approve invoices in seconds, with little to no training.

Pricing that scales with you

Rillion doesn’t charge per user, making it cost-effective for restaurant groups of any size. Finance teams see ROI in weeks, not months.

Secure and compliant by design

Rillion is SOC2 certified and built with role-based permissions, audit trails, and secure cloud hosting, keeping you audit-ready at all times.

A team that feels like yours

Our people move fast when you need us. We jump on short-notice calls, follow up quickly, and dig into details. With 30+ years of AP expertise, we understand your pains and earn trust quickly.

Testimonials

What our customers say

"With our contracts being matched to vendor invoices for over 300 locations, Rillion has reduced our manual workload and really optimized our AP operations."

Carrie Self, CPA, Tacala

“Landstar went from an almost completely manual AP process which was time consuming and caused unnecessary payment delays. After the implementation of Rillion, invoice processing time was cut by over 60%”

Emily Grantham, AP Supervisor, Landstar

"We manage nearly 300 solar sites. Each solar farm is its own company, and each installation has its own tax implications with our investors. We’re using Rillion for the audit function, to handle enquiries for all of these accounts."

Gerry Trejo, Cypress Creek

"[With Rillion,] we processed 20 invoices in 15 minutes — a task that previously took 2 hours. It’s a huge time efficiency gain."

Eric Dills, Controller, Robinson Lumber

Integrations

Connect to the ERP you already use

We integrate with all major ERPs for seamless invoice processing and real-time financial visibility across your restaurant network.

Microsoft Dynamics 365 Finance

Streamline and automate invoice processing with Rillion’s seamless integration for Microsoft Dynamics 365 Finance

Microsoft Dynamics 365 Business Central

Effortlessly sync invoice data and automate AP workflows with Rillion’s integration for Microsoft Dynamics 365 Business Central.

Oracle NetSuite

Automate your accounts payable workflows with Rillion’s integration to Oracle NetSuite.

Sage X3

Simplify invoice management by connecting Rillion’s AP automation to Sage X3.

Sage Intacct

Streamline your AP processes with Rillion’s seamless integration to Sage Intacct.

SAP Business One

Enhance your AP efficiency by connecting Rillion’s automation to SAP Business One.

Microsoft Dynamics AX

Simplify your accounts payable operations by integrating Rillion’s automation with Microsoft Dynamics AX for faster, more efficient workflows.

Microsoft Dynamics GP

Enhance invoice management and approvals by extending Microsoft Dynamics GP with Rillion’s AP automation.

Ready for the next step?

Centralize and simplify your invoice management with Rillion

See how Rillions turns disconnected invoice and payment processes into one streamlined flow.

Restaurants winning with Rillion

See how restaurants are simplifying invoice capture, approval workflows and 3-way PO matching with Rillion.

Tacala

Tacala chooses Rillion AP automation to help manage 300+ franchise locations

Your questions answered

Restaurant invoice management FAQs

What is restaurant invoice management?

Restaurant invoice management covers receiving, digitizing, coding, approving, and posting supplier invoices for food, beverages, utilities, and operating costs. Done well, it reduces errors, improves control, and supports cash-flow visibility.

How does invoice automation help restaurant businesses?

Automation eliminates manual data entry and streamlines approvals. For restaurants, it also means faster capture from diverse suppliers, accurate coding to locations and cost centers, and real-time visibility into spend and liabilities.

How does 3-way PO matching help invoice processes in restaurants?

3-way matching automatically compares invoices with purchase orders and delivery receipts. When quantities and prices align, processing is touchless. Variances are flagged instantly, reducing disputes and keeping finance audit-ready.

Why is Rillion's invoice automation the best for restaurants?

Rillion is built to handle the complexities of restaurant operations. From smart invoice capture, to restaurant-ready 3-way PO matching, and flexible approval workflows across multiple brands or locations Rillion simplifies AP end-to-end.

What’s the best software for managing invoices and payments in restaurants?

Rillion is the best invoice management system for restaurants because it centralizes invoice capture, approvals, and PO matching, and integrates with leading ERPs for accurate posting and reporting.

When you want to extend automation to payments, add Rillion Pay for secure digital disbursements and reconciliation.

Restaurant invoice management — simple, fast automation