AP automation for retail

Retail AP automation — Where AP is made simple

Rillion captures, codes, and routes invoices automatically, matching them to POs, and accelerating approvals. This is AP automation software that brings peace of mind to retail accounts payable teams.

Trusted by finance leaders at 3,000+ mid-sized and large companies

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Sound familiar?

Retail AP teams tell us these are their major challenges.

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Slow, manual PO matching

Verifying invoices against purchase orders and delivery receipts eats up hours. Frequent mismatches spark disputes, delay payments, and disrupt replenishment cycles.

delay

Delayed approvals stall inventory

When payment approvals get stuck, shelves don’t get restocked. Vendors wait, relationships suffer, and customers notice empty aisles.

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Inconsistent AP across stores

Different processes in different locations create errors and inefficiencies. Finance leaders lose visibility, making it harder to close the books on time.

Features finance teams dream about

Simplified retail AP automation with Rillion

Touchless invoice capture

Rillion captures invoice data automatically and applies coding suggestions based on past patterns, reducing manual entry and helping retail finance teams process thousands of invoices from suppliers, landlords, and utilities quickly and accurately.

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Foolproof 3-way PO matching

With Rillion, purchase orders and delivery receipts are automatically matched against invoices, ensuring accuracy and compliance. For retailers, this means fewer costly errors, smoother replenishment cycles, and confidence that you only pay for what was ordered and delivered.

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Automated approval flows

Set rules once and let Rillion handle routing. Invoices move automatically to the right approver, with reminders built in. Approvals can be completed on desktop or mobile, keeping suppliers paid and shelves stocked without delay.

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Multi-store and multi-entity support

For retailers managing multiple stores, brands, or regions, Rillion brings everything into one system. Finance leaders gain centralized visibility, making it easier to scale, standardize, and stay compliant.

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ERP integrations with 50+ platforms

Rillion connects with over 50 leading ERPs, including Microsoft Dynamics, NetSuite, and SAP. No more duplicate entry or disconnected systems — invoices flow directly into your ERP for faster, more accurate financial reporting.

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Real-time AP reporting

See the status of every invoice and approval across all your stores in one dashboard. Whether you’re managing cash flow, tracking seasonal vendor spend, or preparing for an audit, Rillion gives you the insight to make informed financial decisions.

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Key benefits

AP automation that’s simple, fast and—dare we say—fun

Cut mistakes by 97%

Automated 3-way PO matching virtually eliminates mismatches between invoices, POs, and receipts. Shelves stay stocked and supplier relationships strong.

Process invoices 85% quicker

Stop wasting hours keying in supplier invoices across hundreds of stores or distribution centers. Rillion captures and codes invoices automatically, no matter the volume or supplier complexity.

Grow with 100% flexibility

Standardize AP across every store, region, or brand you manage. Rillion integrates with your ERP and scales with seasonal peaks, acquisitions, or new store openings without adding extra burden to your finance team.

How does AP automation for retail work?

Capture invoices 

As soon as an invoice arrives, Rillion’s AI and OCR captures all vendor and invoice data automatically. With accuracy rates above 90% across all formats, you can rely on clean data every time. Coding is instantly applied across stores, departments, and cost centers following your pre-set rules.

Even with thousands of invoices from suppliers, landlords, and utilities, your finance team gains accuracy and control without the paperwork.

Match POs effectively

Next, Rillion matches each invoice against purchase orders, receipts, or contracts. When everything aligns, the process is completely touchless, ideal for retailers managing warehouses, replenishment, and store deliveries.

Only exceptions are flagged for review, reducing time spent chasing errors and keeping replenishment cycles on schedule.

Approve invoices quickly

Rillion then routes invoices to the right approvers, based on workflow rules you set or learned patterns. Store and regional managers can approve invoices in seconds from any device.

With reminders and exception handling built in, approvals stay on track, suppliers are paid on time, and shelves stay stocked.

Pay suppliers efficiently

Finally, with approvals in place, invoices with coding post automatically into your ERP for payment. Every payment is logged in Rillion with a complete audit trail, giving finance leaders peace of mind and clear visibility into cash flow.

You can also choose to manage supplier payments directly in Rillion with Rillion Pay.

Why retailers choose Rillion for AP automation

We know what holds finance leaders back from automating AP. Here’s how Rillion makes those concerns disappear.

Accuracy you can rely on

Worried AI will miss details? Rillion’s invoice capture delivers over 90% accuracy and flags exceptions instantly so your team stays in control.

Built for retail complexity

Multi-store, multi-brand, thousands of suppliers. Rillion handles it all with flexible workflows and 3-way PO matching.

Easy adoption across teams

Approvals are intuitive and mobile-ready, so managers approve in seconds. Adoption happens fast, with little to no training.

Scales without runaway costs

No per-user pricing means Rillion grows with your operations while keeping AP predictable and cost-effective.

Seamless ERP integrations

Rillion integrates with 50+ ERPs, including Microsoft Dynamics, NetSuite, and SAP. Invoices flow directly into your system for faster, more accurate reporting.

Decades of AP expertise

With 30+ years in AP automation, our team knows the ins and outs of invoice management. We move quickly, listen closely, and act as an extension of your finance team.

Testimonials

What our customers say

"From a finance perspective, the benefit is that invoice processing is now much smoother. Rillion Prime offers various features that enable further development and streamlining of operations. One significant aspect regarding smoothness, and efficiency of invoice processing, has been the ability to organize work roles in the best possible way to simplify the workflow."

Teija Hautamäki, Chief Accountant, Minimani

"Rillion Prime allows us to decide for ourselves the best and most efficient way to process invoices. It was important to find a great, modern solution, and a provider that offers services in Finnish."

Petri Hangasluoma, CFO, Minimani
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Ready for the next step?

Take control of your accounts payable operations

See how Rillion cuts manual work, speeds up approvals, and keeps your retail business compliant.

Your questions answered

FAQs for retail AP automation

What is AP automation for retail?

AP automation digitizes and automates the entire accounts payable process. It’s tailored for the high volumes and complex supplier networks in retail.

How does retail AP automation improve financial operations?

By eliminating manual data entry, reducing errors, and accelerating approvals. Retail AP automation frees finance teams to focus on cash flow, spend analysis, and supplier management instead of paperwork.

What are the benefits of AP automation in retail?

The benefits of AP automation in retail are: faster invoice processing and approvals, less errors and disputes with suppliers, real-time visibility into liabilities and spend, standardized AP across stores, brands, or regions, and reduced fraud risk and lower processing costs.

Why is Rillion the best AP automation platform for retail?

Rillion is purpose-built for retail: it handles high invoice volumes, automates 3-way PO matching, integrates with 50+ ERPs, and scales without per-user fees. Trusted by leading retailers, Rillion reduces manual work while improving accuracy, efficiency, and supplier relationships.

How does AP automation handle seasonal invoice spikes in retail?

Automation scales effortlessly during peak seasons like holidays or sales events, processing higher invoice volumes without adding headcount.

What ROI can retailers expect from AP automation?

Retailers typically see reduced invoice processing costs, fewer late-payment penalties, lower fraud risk, and improved working capital visibility.