AP Automation for Intacct

AP Automation for Intacct gives you visibility that ensures accountability. Reduce approval cycle times and grow without adding to headcount.

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AP Automation for Intacct

Engineered from the ground up with accounts payable in mind, Rillion’s AP Automation for Intacct boosts your investment in Intacct by giving your staff flexible approval workflows, automated invoice processing, automated PO matching, and much more.

Features – Intacct accounts payable automation

Invoice Data Capture

Rillion’s invoice data capture solution let’s you eliminate manual data entry. Whether invoices are received as paper or email formats, the data is captured quickly and efficiently.

AP Workflow

Using an automated workflow and a central dashboard, Rillion provides automatic invoice reminders for Intacct for PO- and Non-PO invoices. Approvers can view and approve invoices on a laptop, on mobile, and in email without learning a new dashboard system.

Have visibility into Accounts Payable balances and payment/approval status
“Drag & Drop” approval workflows, ad hoc routing
Approvals are made directly in email or on a mobile device

2 & 3-way PO matching

Rillions unique cascading matching engine matches invoices against purchase orders at the header or line level.

In a “no-match” situation, or if a non-PO invoice arrives, our Sage Intacct AP automation solution workflows the invoice to the proper approver. Exceptions are flagged for reconciliation, and the exception handler promptly gets notification and access to the information needed to clear the exception.

Invoices, purchase orders, and goods receipts are matched by the software
Match items at both the header or line level, whether it is 50 lines or 500 lines
Complete audit trail of approvals and communications become part of the transaction record

Recurring Invoices (or Contracts)

Recurring invoices are matched to account numbers or contracts, posted to the proper charge codes and sent to Intacct for recording. Reminders are sent when a contract is about to expire. If required, expenses are split between different departments.

Repeat invoices are matched to account numbers or contracts
Self-billing for contracts that do not have vendor invoices
Manages spending and renewal process

Archive & Audit

A step-by-step time-stamped documented history of invoice transactions is recorded, including communications between internal staff and suppliers. Rillion’s Accounts Payable automation software for Intacct creates a complete, searchable archive for reference and auditing purposes.

Faster audit process
Provides the basis of objectivity for investigations
Raises compliance standards for the entire organization

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Benefits of integrating Rillion’s AP automation software with Intacct

Sustainability, efficiency and visibility – just to name a few of the positive impacts Rillion has on an organization’s accounts payable processes. While Intacct has extensive functionality, there is so much more potential to capitalize on through integrating Intacct with accounts payable automation software.

Rillion’s AP automation solution for Intacct provides a plethora of benefits and advantages on different levels, extending Intacct’s core functionality. It streamlines an organization’s accounts payable processes, saving both time and money for everyone who touches the purchase process.

Save time

Rillion’s accounts payable automation for Intacct speeds up the capture, processing and approval of invoices significantly:

Character recognition software automatically scans headers and line-item data
An approval workflow sends invoices to the proper approvers
Exceptions are flagged and the info is forwarded to the approver for reconciliation

Higher Accuracy & Streamlined Processes

Intacct accounts payable automation efficiently manages your vendor invoices:

Eliminates human errors
Eliminates the risk of overpayment or duplicate payments
Automatic flagging of exceptions to be reviewed by designated approver
Streamlines reporting, budgeting and auditing, making them more efficient and accurate

Customized solutions

Rillion’s AP automation software helps organizations design their Intacct AP workflows according to business rules you set up. You determine the routing and the approvers the invoices need to go to.

Better business relationships

Rillion’s AP automation software makes it easy to deal with supplier invoices:

With a reduced risk of human error, the approval and payment process is performed in a timely manner helping you keep a good standing with suppliers
Approved suppliers can submit documentation and updates in a wide range of different document formats
The system will alert you to time-sensitive circumstances (e.g. upcoming contract renewals)

Improved access, monitoring and control

Workday accounts payable automation provides an organization with several advantages when it comes to access, monitoring and control:

No more lost invoices
Easy sharing of data in real-time between departments and individuals within the organization
Simultaneous access to the system where you can decide who has access and to what
Invoices not automatically approved for payments are flagged and automatically rerouted to designated approvers
Easy-to-follow electronic trail to identify exceptions and fraud

Improved insight & transparency

Integrating Rillion’s AP automation software gives finance administrators insight into their Intacct accounts payable processes and the ability to:

See the big picture at a glance
Real-time dashboard reporting of KPIs
Find, retrieve and present relevant data quickly
Focus on specific problem areas and identify solutions for improvement
Identify noncompliance with business rules and/or spending policies
Monitor performance and productivity of any AP individual, team or department

Capitalize on early payment discounts

In some cases, suppliers will offer a discount for buyers who pay their invoice early. These potential discounts are often missed in a manual AP process.

Utilizing Rillion’s AP automation speeds up the invoice lifecycle, allowing you to take advantage of early payment discounts.

Don’t take our word for it

"We searched for a flexible purchase-to-pay solution that could help us control purchasing, and secure supplier loyalty, that would also live up to our internal authorization framework."

Eva Petré Rege | Coor Service Management

" I like that with Rillion you see a pie chart of the expenses. So each month I can see see that at a quick glance… which is nice, you know each day when I go through entering/posting the invoices I kind of look at that to see where we’re at.” "

Nikki Milian | Smiles First Corporation

" We only work with the most modern systems and our aim is always to be at the cutting edge when it comes to technological solutions. Rillion is part of our ecosystem.”"

Hanna Rexhammar | Deskjockeys

"It’s amazing. The solution recognizes the invoice and it’s learning from those invoices, making it a smoother process. Once those invoices are getting thrown into the project manager teams, it’s already filled out for them to review."

Adrian Galvin | VMG Construction

"The system is intuitive, our clients quickly understand what to do and we are able to follow these companies’ growth. As they grow, we can keep scaling up the systems or the number of employees we assign to them"

Mattias Ryglert | Brain Accounting