ERP integrations

SAP Business One AP automation

From invoice capture and PO matching to approvals and payments, Rillion brings full AP automation into SAP Business One. Cut manual work, gain real-time visibility, and close the books faster with fewer errors.

Trusted by finance leaders at 3,000+ mid-sized and large companies

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Everything AP automation should be

SAP Business One offers core AP functions, but it takes a third-party integration like Rillion to achieve full end-to-end automation.

Intelligent invoice capture

Rillion uses AI-powered OCR to read invoices, be it PDFs, emails, or scanned documents. It captures every line item with precision and sends the data straight into SAP Business One, which reduces manual work and improves accuracy.

Real-time data synchronization

Rillion syncs with SAP Business One continuously, so every approval, posting, or payment is reflected instantly in both systems. This way, finance teams always have accurate, up-to-date numbers to guide decisions.

Built-in audit trail

Every invoice, approval, and payment in Rillion is logged with a timestamped trail. When Rillion is connected to SAP Business One, this trail provides instant traceability for internal checks and external audits.

Automated recurring invoices

Rillion automates recurring costs like utilities, subscriptions, and leases. It codes and schedules invoices consistently, and syncs the information back to SAP Business One, which removes the need for manual tracking.

Smarter contract management

Rillion connects service contracts to invoices in SAP Business One, so reconciliation happens automatically. Built-in alerts notify you of renewals and key dates, helping your team stay ahead of obligations without last-minute surprises.

Real-time AP visibility

With Rillion’s central dashboard, finance leaders see the full AP picture in SAP Business One, from pending to approved, and all the way to paid. This visibility helps teams track ownership, resolve delays, and manage cash flow proactively.

Rillion AP automation

Manage and approve invoices in SAP Business One faster and easier

Smarter invoice capture in SAP Business One

Rillion pulls data from paper and digital invoices automatically and feeds it into SAP Business One. Line-level details are captured with accuracy, cutting out repetitive data entry and reducing errors.

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Frictionless approvals

Rillion routes invoices, contracts, and records through tailored approval flows in SAP Business One. Approvers can review and approve invoices on desktop or mobile with a single click, preventing invoices from piling up in the system.

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PO matching made simple

Reconciling detailed purchase orders in SAP Business One can be time-consuming. Rillion connects invoices and goods receipts to POs automatically (even when POs span multiple pages or hundreds of lines) and highlights only the discrepancies that need review.

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Instant access to invoices

Rillion keeps all invoices in a secure, cloud-based archive linked to SAP Business One. Both paid and pending invoices can be pulled up instantly, which eliminates the hassle of digging through binders or scattered folders.

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Flexible, compliant payments

Pay vendors directly through Rillion with ACH, virtual cards, wire transfers, or e-checks. Each payment syncs with SAP Business One and is logged for compliance, giving you full visibility and control.

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How our SAP Business One accounts payable automation integration works

 

Capture

Invoices in all formats, including paper, PDF, XML, Word, and other digital formats, are immediately recognized and decoded using Optical Character Recognition (OCR) and AI digital capture technologies. Rillion identifies each invoice’s origin by its supplier, extracting essential details like supplier information, reference, total amount, and tax information.

Leveraging supplier references and pre-established rules, an approval workflow is suggested for your accounts payable in SAP Business One.

Match

Rillion uses a PO-matching system that synchronizes vendor invoices with the corresponding purchase orders and goods receipts, regardless of their complexity. It supports 2-way (invoice versus PO) and 3-way (invoice, PO, and goods receipt) matching.

Invoices that lack a match or are incomplete are redirected to the appropriate approver, maintaining accuracy and reliability.

Code & Route

Rillion manages cost invoices (non-PO invoices) through established distribution and coding guidelines. Along with associating invoices with the right account, project, and cost center, the invoice image can be viewed in both Rillion and SAP Business One.

Rillion’s AI-powered module, when incorporated, provides even more effective coding and routing for automated invoice processing in SAP. Our built-in AI function progressively learns and updates coding predictions in line with the final coding and routing rules.

Approve

The Rillion integration for accounts payable automation in SAP Business One auto-codes and sends vendor invoices for approval to the predetermined approver or exception handler according to pre-established rules. Approvers have complete visibility into the payment and approval status of invoices and can authorize them using any device. Auto-generated reminders ensure prompt approvals.

If everything checks out, the invoice is sent to SAP Business One for final booking and recording. Any exceptions are routed to the relevant person based on predefined rules.

Pay

Approved invoices are automatically sent to SAP Business One for payment. Alternatively, payments can be processed directly through Rillion using Rillion Pay to streamline payment procedures, eliminating the need for paper checks, reducing costs, preventing fraud, and providing insights into the payment process.

Regardless of the payment method, all payment data in SAP Business One is transferred back to Rillion for future audits and archiving.

3 reasons Rillion is the best AP automation for SAP Business One

One-click approvals on any device

Rillion creates automated workflows that align with your SAP Business One processes. Invoices are immediately routed to the right approvers who can sign off on them from any device with a single click.

Done-for-you PO matching

Reconciling purchase orders in SAP Business One can be complex, especially with multi-page or line-heavy orders. Rillion’s cascading PO matching engine automates 2-way and 3-way matching between invoices, POs, and goods receipts, and surfaces only the mismatches that need review.

Real-time visibility from one dashboard

Rillion gives finance teams a central dashboard connected to SAP Business One, showing the status of every invoice at a glance. From pending approvals to completed payments, you gain full transparency and accountability across the AP process.

Testimonials

What our customers say

“I had thought at that time we could expand our AP process improvement into the other areas of the company but what I didn’t expect was how soon our CFO took advantage of the technology that Rillion had to offer.”

Accounting Manager, USFarathane

"[With Rillion,] we processed 20 invoices in 15 minutes — a task that previously took 2 hours. It’s a huge time efficiency gain."

Eric Dills, Controller, Robinson Lumber

"I like that with Rillion you see a pie chart of the expenses. So each month I can see that at a quick glance... which is nice, you know each day when I go through entering/posting the invoices I kind of look at that to see where we’re at."

Nikki Milian, Accounting Manager, Smiles First

"Rillion Prime allows us to decide for ourselves the best and most efficient way to process invoices. It was important to find a great, modern solution, and a provider that offers services in Finnish."

Petri Hangasluoma, CFO, Minimani

"From a finance perspective, the benefit is that invoice processing is now much smoother. Rillion Prime offers various features that enable further development and streamlining of operations. One significant aspect regarding smoothness, and efficiency of invoice processing, has been the ability to organize work roles in the best possible way to simplify the workflow."

Teija Hautamäki, Chief Accountant, Minimani
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Ready for the next step?

Get set up with AP automation for SAP Business One

Rillions turns disconnected invoice and payment processes into one streamlined flow.

Download integration sheet

Fill out the information below to receive an integration sheet AP Automation for SAP Business One.
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Your questions answered

SAP Business One accounts payable automation FAQS

Does SAP Business One already include AP automation?

Yes. SAP Business One has built-in tools for handling invoices and approvals. Rillion expands on these capabilities with AI-driven invoice capture, advanced PO matching, and customizable workflows that streamline the entire AP cycle.

How does Rillion connect with SAP Business One?

Rillion integrates directly with SAP Business One. Invoices are captured and processed in Rillion, routed for approval, and then posted back to SAP Business One for payment and reporting. All data stays synchronized, so finance teams see the same information in both systems.

Will we need to switch between systems to use Rillion?

No. Rillion is designed to work seamlessly alongside SAP Business One. Your team can process invoices, approvals, and PO-matching in Rillion while SAP Business One remains the source of record for financials.

Can Rillion manage complex purchase orders in SAP Business One?

Yes. Rillion automatically matches invoices to detailed purchase orders and goods receipts, even when they run across multiple pages or hundreds of lines. The system pinpoints only the mismatched items, which makes reconciliation far easier.

Is Rillion secure?

Absolutely. Rillion complies with SOC 1 and SOC 2 standards, encrypts all data, and uses redundant data centers to ensure reliable service. With MFA, role-based permissions, and full audit trails, your invoices and payments in SAP Business One remain fully protected.

How long does it take to get Rillion running with SAP Business One?

Most companies are up and running quickly. Our implementation team handles setup, testing, and training, ensuring your AP process in SAP Business One is automated and stable in a matter of weeks, not months.