Despite the digital transformation going on in various industries, the world still relies on a lot of paper invoices. Nearly three-quarters of all invoices are issued on paper and a surprising number still arrive by fax.

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Paper invoices can get lost, sit on people’s desks, or require manual entry into your AP automation system. It’s not uncommon in many organizations to have to print email attachments and scan them or record them manually line by line. This can be time-consuming and lead to mistakes.

There’s a better — and smarter — way to streamline your invoice entry and processes. QuickBooks users that integrate Rillion AP solutions into their workflow typically see the time it takes from receiving supplier invoices to getting approval and recording the payment cut in half.

This can also dramatically reduce your costs. While the average cost to process invoices varies by company and industry, the rule of thumb is that manual processing can cost $13 per invoice. Automating your workflow may reduce your accounts payable invoice processing costs by as much as two-thirds.

The Benefits of Using Rillion to Automate Your Accounts Payable

When you use Rillion to automate your accounts payable, you can significantly improve your processing speed and accuracy.

Receive Supplier Invoices

If invoices are emailed or sent as PDFs, Rillion can automatically scan them and enter the data into the platform. Paper invoices can be scanned using Rillion’s Optical Character Recognition (OCR) technology to automatically populate the dashboard.

This reduces the time it takes to enter information into your AP system, reduces duplication of work, and eliminates data entry errors.

Email Notifications

Invoices are automatically routed to the appropriate managers or approvers for sign-off. The system also provides notifications and alerts when invoices are coming due.

Approval Process

With dynamic routing, you can pre-set your approval queues. Invoices are routed based on customizable rules based on role, amount, project, or cost center. Approvers can view invoices on any connected device and approve with a simple click.


Once approved, invoices are sent for payment and recorded in your ERP automatically without the need for any human intervention.

Other benefits of Rillion for accounts payable invoice processing include:

  • Invoice matching: Easy matching of invoices to purchase orders and delivery for reconciliation
  • Advanced search:  Find any piece of data on any invoice quickly
  • Work the way you want: Merge PDFs, export to Excel, customize columns and views
  • Sort by supplier, account, project, payments, and more
  • Easy to use dashboard: Provides an overview with the ability to drill down to any individual invoice
  • Artificial intelligence and machine learning: Automate the coding process to streamline work.

Integration with QuickBooks

For QuickBooks users, integration is fast and seamless with just a few clicks and can dramatically improve your AP process. During the integration, Rillion will automatically record important settings such as vendor registers, charts of accounts, currency, preliminary and final bookings — without any manual labor needed.

Integrating Rillion with QuickBooks creates an end-to-end process that automates the entire input, approval, and recording of your accounts payable.

Some of the key benefits include:

Saving Time

Rillion speeds up invoice capture and accounts payable invoice processing by:

  • Automatically transcribing invoice information from email or using OCR for line-item invoice capture
  • Automated approval workflows to one or multiple approvers
  • Exceptions are flagged automatically.
  • Approved invoices are automatically sent to QuickBooks for payment and recording.
  • Significantly reduce cycle times

Improving Accuracy

When you combine the power of Rillion with QuickBooks, you can eliminate:

  • Human error
  • Inaccurate payment amount
  • Duplicate payments
  • Discrepancies between invoices and purchase orders
  • Lost or misplaced invoices

Improving Transparency

The Rillion dashboard provides real-time reporting on all your accounts payable. You can:

  • See the big picture or drill down to any item
  • Spot bottlenecks in the approval process
  • Identify areas of non-compliance with business rules or spending policies
  • Get complete audit trails on every invoice

Support for Remote Teams

Rillion allows authorized users to work in the platform regardless of where AP teams or managers are working today. Remote teams have full access to the platform, including:

  • Viewing any connected device
  • Access to your account from anywhere
  • A secure platform to protect your sensitive data

The Rillion and QuickBooks Automated Accounts Payable Solution

Users have the option of integrating Rillion with QuickBooks online for a fully cloud-based AP solution or with the desktop version of QuickBooks.

To learn more about how Rillion and QuickBooks work together to provide a complete end-to-end automation solution for accounts payable invoice processing, contact the AP automation experts at Rillion today or schedule a consultation.