Automated invoice capture software

Invoice Capture

Using artificial intelligence and invoice data capture automation for both paper and email to speed up invoice processing.

What is Invoice Capture?

Invoice capture, also known as OCR invoice scanning or invoice processing, is a key component of accounts payable (AP) automation and document management practices within an organization. 

It involves the transformation of invoice data from a physical or digital format into a structured digital format that can be easily managed, processed, and stored by your organization’s financial or ERP (Enterprise Resource Planning) system.

Invoice processing

Get to know Invoice Capture

Use Rillion’s Invoice Capture Software Solution

Rillion’s Invoice Capture Software Solution

High capture accuracy rates for both paper and electronic formats.

Rillion’s invoice data capture solution handles both email and paper invoices with OCR and AI.

Our invoice data capture solution processes files in any format including paper, PDF, EDI, XML, Word, Excel, JPG, TIFF, XML, CSV, and more.

  • 95% Accuracy Rate For Paper
  • 100% Accuracy Rate For Electronic Formats

Invoice Data Capture Software

Many organizations handle hundreds or thousands of vendor invoices every month.

Having to manually key vendor invoice data into the accounting system takes time and uses up resources.

With Rillion’s invoice data capture software, invoice processing speeds up considerably. Manual data entry is eliminated.

Rillion’s invoice data capture solution handles the administrative work, letting your employees focus on higher value work. The result is lower invoice processing costs and faster approval cycle times.

Properties of Our OCR Invoice Capture Solution

Using artificial intelligence and capture automation, data is intuitively extracted from both paper and emailed invoices eliminating time-consuming and costly manual data entry.

Rillion’s invoice capture solution is capable of automatically and intuitively detecting and learning unique supplier invoices based on their respective layouts.

Handles paper and all electronic formats: PDF, EDI, XML, CSV, HTML, TIFF, JPG, PNG, DOC, XLSX, etc.

Benefits of Invoice Capture

Why Choose Rillion’s Invoice Data Capture Solution?

Manage large invoice volumes

Manage large invoice volumes with Rillion’s secure, compliant invoice-scanning service with advanced OCR and AI digital capture technologies.

Automate processing

Our Invoice Scanning & Collection service for higher volumes allows for invoice capture in multiple formats, including physical mail, images, email, fax, PDF documents, EDI, and XML.

Track documents in real time

Rillion’s invoice capture solution combines sophisticated high-speed invoice scanning with advanced form-identification technology to automate the processing of all document types.

Why Rillion has the best invoice scanning software

  • Leading-edge technology without the need to purchase costly equipment and software
  • Documents are tracked in real time with full transparency from point of receipt to delivery

Higher Volume Service:

  • Six Sigma® methodologies to ensure the highest level of quality
  • back-up/redundancy for disaster recovery
  • compliance with GLBA, Fair Credit Reporting, SEC, and HIPAA
Invoice capturing with leading-edge technology


Invoice Capture – Trusted By Banks

Rillion is trusted by banks and financial institutions in the US and Europe. Accreditations in the US include SOC1, SOC2, HIPAA, GDPR, and PEPPOL.

  • Global solution for multiple ERPs, countries, currencies, and tax rules
  • Unlimited users—no user license costs
  • Bulletproof compliance control and minimal IT involvement
SOC 1 Report (System and Organization Controls Report)
The Health Insurance Portability and Accountability Act (HIPAA)

Customer stories

Read more about our automated invoice capture software.

“We save so many hours of work. We haven’t calculated how many, but we definitely save more than it costs us. Approval is also faster. Reminders are sent automatically to approvers, and the administrator has an overview of all invoices, where they are in the process and their status.”

Our customer cases


We’re committed to solving your problems and making your job easier with our invoice capture solutions.

The time required for implementation of Rillion One and Rillion Prime may vary, depending on the features you choose and the ERP system you’re using.

Contact one of our experts today to schedule a demo. As always, we’re with you every step of the way.

Seamless integration with your ERP

Rillion’s solutions integrate with many popular finance and business systems.

FAQ – Invoice Capture

Invoice processing is the entire workflow that an invoice goes through, from receipt until payment is made and recorded.

Yes, electronic invoices process faster than paper invoices due to automated data capture, reduced manual handling, and quicker verification.

Yes, Support is included. Customers may choose their level of support. Enhanced support options are available at an additional charge.

Get started!

Invoice Capture is available for the following products

Get started quickly

Rillion One

Automated handling of supplier invoices for small and medium-sized businesses looking to get started quickly.

  • Invoice Capture (OCR)
  • Invoice Approval Workflows
  • AI Coding
  • PO-Matching
  • Payments as a Service
  • Analytics and Reporting
  • Advanced Search
  • Fast Setup
  • Documents & Contracts
  • E-invoicing
  • Seamless integration to ERP/accounting system

Scalable solution

Rillion Prime

Electronic invoice management and purchase-to-pay for larger organizations with high demands on automation.

  • Invoice Capture (OCR)
  • Invoice Approval Workflows
  • AI Coding
  • PO-Matching
  • Recurring invoice automation
  • Document Management
  • Audit trail software
  • Payments as a Service
  • Analytics and Reporting
  • Purchase to pay
  • E-invoicing
  • Seamless integration to ERP/accounting system

Rillion – AP automation for your peace of mind

  • We are experts with over 30 years in the industry

  • Trusted by customers in over 50 countries

  • 96% of Rillion customers feel that the platform fulfills expectations

  • 95% consider Rillion to be a worthwhile investment

Find out for yourself how we can make your job easier!

Want to try Rillion?

Schedule a free consultation so that we can understand your needs and provide you with the best solution.