Engineered from the ground up with accounts payable in mind, Rillion’s AP Automation for HVAC organization gives your staff flexible approval workflows, automated invoice processing, a searchable invoice archive, and a complete time-stamped audit trail.

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Streamlined invoice process

HVAC companies are looking to spend less time doing manual paperwork, and spending more time with customers and projects. Not only do vendor bills have to be entered into the accounting system, supplier invoices require the control and approval of several people before they can be paid – and that’s where Rillion can make a difference.

Using accounts payable automation and a central dashboard, Rillion automates the processing of PO and non-PO invoices. Invoices can be booked to work projects that are specific to HVAC operations.

Project managers appreciate being able to approve an invoice with one click on a laptop or mobile device, and finance administrators appreciate not having to key invoice data into the accounting system.

AP Automation for HVAC

Manage vendor invoices faster and easier with Rillion for HVAC

Invoice Capture

Stop hand keying invoice data into your accounting software. Rillion takes care of that for you.

Approval Workflow

Approvers approve their invoices on smartphone or laptop 24/7.

Accounting System

Invoices are sent to your accounting system for payment once they are processed and approved.

Advanced Search

Search for any word or number on an invoice, no matter where the words or numbers are located.

AI Assistant

Machine learning improves your workflow. Rillion learns how to code your invoices.

Fast Setup

Setup happens quickly. Be up and running with automated AP tomorrow.

Easy to use

With Rillion you get a user-friendly system that is accessible from anywhere at any time, allowing staff who spend their working day out of the office to approve invoices on the go. Get visibility into where all your invoices are and avoid delayed payments.

Stop Keying Invoices Manually

AP Automation for HVAC

Instead of keying vendor bills in manually, Rillion does it for you automatically – with more accuracy and less hassle.

Book Invoices to Specific Projects

AP Automation for HVAC

Book to individual HVAC projects. Approvers can review past invoices to compare prices and quantities.

Automated Approval Workflow

AP Automation for HVAC

A complete automated approval workflow makes sure vendor invoices are sent out to the proper approver to review. Once click approval on desktop or mobile device.

Advanced Search Functionality

AP Automation for HVAC

Find any information on any invoice instantly. Current and paid invoices are stored in the cloud for easy access.

Seamless Integration with your Accounting system

Automated Invoice Capture with Rillion

Intelligent Invoice Capture

Using artificial intelligence and capture automation, data is intuitively extracted from both paper and emailed invoices with 95% accuracy rates for paper and a 100% accuracy rate for electronic formats.

Approval workflow

Rillion automatically sends invoices to the proper approver, according to your pre-set rules. If needed, you can add approvers to an existing workflow and do ad-hoc routing (no coding necessary).

Approval workflow - Rillion automatically sends invoices to the proper approver
Automated PO matching with Rillion

Automated PO matching

Match vendor invoices to purchase orders, contracts or goods receipts. Our advanced matching functionality automatically matches hundreds of lines – saving you time and money.

We are here to help

Our team helps you get setup and running quickly.

Rillion has a global support team with local system specialists

Don’t take our word for it

"It’s amazing. The solution recognizes the invoice and it’s learning from those invoices, making it a smoother process. Once those invoices are getting thrown into the project manager teams, it’s already filled out for them to review."

Adrian Galvin | VMG Construction

"We manage nearly 300 solar sites. Each solar farm is its own company, and each installation has its own tax implications with our investors. We’re using Palette* for the audit function, to handle enquiries for all of these accounts. (*Palette is now Rillion)"

Terry Trejo | Cypress Creek

"I like that with Rillion you see a pie chart of the expenses. So each month I can see that at a quick glance… which is nice, you know each day when I go through entering/posting the invoices I kind of look at that to see where we’re at."

Nikki Milian | Smiles First Corporation

"The system is intuitive, our clients quickly understand what to do and we are able to follow these companies’ growth. As they grow, we can keep scaling up the systems or the number of employees we assign to them."

Mattias Ryglert | Brain Accounting

"Most homebuilding companies store their invoices on a job by job basis and stick them all in a job folder. If you want to find all the invoices for one vendor can you imagine having to go to every single job, every single job folder? Being able to search in Centsoft* and export all the invoices in one PDF makes it a lot quicker and easier.(*Centsoft is now Rillion)"

Ryan Tatum | Tatum Homes

Want to try Rillion?

Schedule a free consultation so that we can understand your needs and provide you with the best solution.

All supplier invoices are visible and manageable in a central dashboard. Invoices are easy to find upon receipt in the dashboard, and after payment in a searchable archive.

Instead of paper and other files being lost, documents are visible anywhere and at anytime in Rillion’s AP platform.

Optimize your accounts payable with Rillion
Save time for more valuable tasks, like taking care of customers. Rillion reduces the drudgery and repetition of manual finance work.

Rillion – AP automation for your peace of mind

Rillion provides accounts payable automation (AP Automation) to organizations in over 50 countries worldwide. We get high ratings for ease of use and great support. 96% of Rillion customers feel that the platform fulfills expectations, and 95% consider Rillion to be a worthwhile investment.

Our job is to make your job easier, let us show you how!

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