Invoice approval workflow

Approve invoices without delays

Automate your approval workflows to speed up invoice processing. Route approvals based on your rules or let AI handle it.
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Trusted by finance leaders at 3,000+ mid-sized and large companies

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Features

Cut your invoice processing times in half

AI-powered approval workflows

Predict the workflow for each invoice with AI, even when multiple people are involved — and when an invoice should take another route than usual. No need to manage complex template setups.

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Custom approval workflows

Set up rules for invoice approvals based on amount, location, vendor, and more. Easily add new approvers if needed.

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Mobile approvals

Approve invoices quickly and easily with a click on your phone. No more time wasted on slow approvals.

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Invoice tracking

Get full visibility into where an invoice stands in the approval process with a detailed overview.

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Automatic notifications

Eliminate the frustration of chasing approvals. Send automatic notifications and reminders to keep approvers on track.

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Exception handling

Exceptions are either predicted by AI or flagged and sent to the approvers for quick reconciliation.

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Key benefits

Benefits of Rillion’s approval workflows

Avoid late payments

Automate your workflows to significantly speed up approvals and pay your bills on time.

Frictionless approvals

Eliminate the back-and-forth in your approval process by ensuring invoices reach the right people from the start.

Build your own workflows

Build approval workflows on your own or with AI, without involving your IT team.

ERP Integrations

Connect to your ERP

Seamlessly sync invoice data with your ERP. Using multiple systems? No problem, Rillion supports multi-ERP connections with ease.
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Numbers to lean on

30+

Years of experience in AP automation

40M+

Invoices processed in Rillion every year

95%

Of our customers rate our support as very good or good

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Ready for the next step?

Take control of your accounts payable operations

Rillion turns disconnected invoice and payment processes into one streamlined flow.

Testimonials

What our customers say

“With Riley, it’s like having a colleague who knows everything about our AP process — and never takes a vacation.”

AP Manager

“Rillion is my favorite system, and our experience with the AI features has been very positive.”

Charlotte Merete Jensen, Accounting Assistant, Sparekassen

“The AI Assistant helps me get quick answers to my questions about the system, so I can keep working without getting stuck or waiting for support.”

Petri Palletvuori, Accounting Assistant, Rikshem

“Landstar went from an almost completely manual AP process which was time consuming and caused unnecessary payment delays. After the implementation of Rillion, invoice processing time was cut by over 60%”

Emily Grantham, AP Supervisor, Landstar

“We save so many hours of work. We haven’t calculated how many, but we definitely save more than it costs us. Approval is also faster. Reminders are sent automatically to approvers, and the administrator has an overview of all invoices, where they are in the process and their status.”

Johan Asperyd, CFO, Björn Axén

FAQs

Got questions?

How is AI workflow different from a traditional approval workflow?

Invoice approval workflows are traditionally based on pre-defined, static templates. This is great for standardized workflows where your invoices always go through the same approval chain.

But if you need more flexibility, AI workflow is the better option. It recognizes patterns and adapts to variations, allowing you to work more efficiently. Without the need to maintain templates.

Can I customize my approval workflows in Rillion?

Absolutely! Rillion gives you full flexibility to tailor approval workflows to your business needs. Set up rules and conditions to automatically route invoices to the right approvers based on factors like amount, department, or vendor. This streamlines the process, reduces manual effort, and ensures approvals are handled efficiently and accurately.

Can I send an invoice for approval to the CFO automatically when it hits a certain dollar level?

Definitely! You can set up automated workflows to route invoices to the right approvers, ensuring high-value transactions are properly authorized. Define precise rules for different authorization levels based on amount and other invoice parameters.

Does Rillion charge for invoice approvers?

No, Rillion doesn’t charge additional fees for approvers. You can add as many users as you want without extra costs.