Invoice Approval Workflow

Rillion has a flexible approval workflow in our software with drag and drop functionality, 1-click approvals, and no coding costs!

It’s easy to create automated approval workflows in Rillion

Create automated approval workflows with Rillion

Create better, faster, smarter, and easier invoice approval workflows with our AP automation solutions. Whenever you, supervisors, and employees are having to spend more time tracking, sharing, and in other ways managing invoices than actual work ー it’s a sign your invoice approval workflows would benefit from becoming automated.

“Invoice flows in Rillion clearly display where invoices come from and where they are heading, which is very favorable in relation to closure.”

Why choose Rillion’s AP invoice approval workflow?

Reduce invoice approval workflow cycle times by half. With an automated approval workflow to relevant roles in your organization, Rillion’s AP workflow software automates the approval process workflow of both PO and non-PO invoices.

Rillion creates an automatic approval process workflow, sending invoices to the proper approver according to pre-set rules. Add approvers to an existing workflow with ad-hoc routing.

Exceptions are flagged down in the approval process workflow, and approvers get a complete package to review including invoice, PO, goods receipt, and employee messages.

The approval workflow in Rillion’s software includes a matching engine that matches invoices and purchase orders automatically. If the PO and invoice match, the invoice is sent to the ERP for recording. Exceptions are flagged and sent to approvers in the approval process workflow for reconciliation. Read more about our intelligent 3 way PO match.

Iinvoice approval workflow automation

What is invoice approval workflow automation?

Manual and paper-based processes slow down the invoice approval workflow and are prone to human error. Approval workflow automation is a digitized version of the approval process that integrates with existing accounting systems, streamlining the invoice approval workflow of both PO and non-PO invoices. Approval workflow in Rillion’s software automatically directs invoices to the designated approver. Invoices are visible in a central dashboard. Invoices and line items can be flagged. If the invoice has a PO, it is automatically matched.

Benefits of Rillion’s invoice processing software

  • automatic notifications and reminders
  • drag and drop functionality for ad hoc re-routing
  • visibility into payment/approval status of invoices
  • email approvals with one click functionality in mobile
  • for exceptions, approvers get a complete package to review including invoice, PO, goods receipt and messages
  • no expensive coding or user licenses necessary
Approval workflow plays an important role in accounts payable automation

Invoice approval workflow automation gives business owners and finance administrators an automated way to manage the approval process of vendor invoices. Once the appropriate person (or persons) in the organization approves the invoice, it is sent for payment.

Invoice approval workflow automation saves time by eliminating the use of spreadsheets, email and phone calls in order to track the approval and status of vendor invoices prior to payment. Time is also saved with an audit trail for both internal and external investigations.

You set up an approval workflow by configuring approval workflow software. When accounts payable receives a vendor invoice the invoice flows to the person (or persons) responsible for the purchase. The software sends the invoice to the approver and tracks the status invoice in the system.

Invoice tracking software in accounts payable is called Accounts Payable Automation. It shows the status of an invoice in the approval process and has tools to administer the approval workflow.

Approval workflow functions in Rillion’s software

Approval workflow plays an important role in AP automation. Our functions make it easier for you to manage your accounts payable and will save you both time and money. Some of the functions are:

  • drag-and-drop for ad hoc re-routing
  • automatic reminders and notification
  • email approvals with a one-click function.

Wasted time

Having to spend time manually processing invoices, manual PO matching, using email and phone calls for follow up, and tracking down missing documents.

Slow approvals

Invoices end up lying on a manager’s desk or in their email inbox for days or weeks. The process is slower if there are multiple approvers and it’s not clear who’s responsible for the approval, or at which stage of the approval process the invoice is in.

Lack of visibility

Higher exposure to fraud due to far less visibility and lack of control in a manual approval workflow compared to automation.

Missing documents

When dealing with large numbers of invoices in different formats, making it difficult for AP employees to do their work efficiently.

Late payments

Bottlenecks in the accounts payable approval process that can sour your relationship with suppliers, cause delays in your own product or service delivery, and be the cause of late payment penalties.

Costly human errors

Vendor invoices being overpaid or underpaid and/or data inconsistencies due to manual data entry.

Our customer cases

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Schedule a free consultation so that we can understand your needs and provide you with the best solution.

Rillion – AP automation for your peace of mind

At Rillion, we provide accounts payable automation (AP Automation) to organizations in over 50 countries worldwide. Over 95% of Rillion customers feel that the platform fulfills expectations and consider Rillion to be a worthwhile investment, noting its ease of use and great support.

Find out for yourself how we can make your job easier!

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