10 best Beanworks alternatives for AP automation in 2025

Looking for a Beanworks alternative (now called Quadient AP) to make AP less time-consuming, more accurate, and super secure?

The good news is that you’re not short on options. There are plenty of really strong AP automation platforms that may fit your finance team’s structure, invoice processing needs, and company size better than Beanworks (aka Quadient AP) does today.

Here are the top ten Beanworks alternatives worth considering:

1. Rillion — An AI-driven flexible alternative to Beanworks AP automation
2. Ramp — All-in-one US spend management
3. Basware — Procure-to-pay solution for global enterprises
4. MineralTree — Invoice-to-pay system for mid-market businesses
5. Tipalti — Centralized, global payments system
6. Yooz — Lean financial ops for growing businesses
7. AvidXchange — Mid-market AP efficiency boost
8. Coupa —Unified procurement and expense control for big business
9. Dooap — Native AP for Dynamics 365 Finance
10. Stampli — People-first AP automation

Compare Beanworks alternatives

Here’s a quick look at the best Beanworks alternatives, who they fit, and what makes them stand out:

1. Rillion

A flexible alternative to Beanworks AP automation

Rillion is an AI-powered AP software that captures invoices, simplifies approvals, streamlines payments, and reconciles those payments for you. Every end of the AP workflow is automated to guarantee fewer manual entries and errors.

Rillion includes all the traditional features of an AP automation solution, with AI applied where it makes a real difference:

• AI invoice capture that extracts data across invoice formats with over 90% accuracy and suggests correct general ledger codes based on past patterns.
• Automated approval workflows that can be set to customizable rules or AI-driven suggestions.
• Payment automation including secure virtual cards and automated reconciliation
• Advanced reporting and analytics for spend visibility across entities

Like Beanworks, Rillion centralizes AP for mid-sized multi-entity businesses, improving transparency and control over local cash flow. But for high invoice volumes, Rillion is better rated as Beanworks suffered from sluggish performance during volume spikes.

Other key features in the Rillion platform:

• Multi-entity management: Approve invoices, manage spend, and gain real-time visibility across multiple companies or locations from one screen. Perfect for healthcare groups, hospitality chains, or manufacturers with distributed finance operations.
  
  
• Advanced PO matching: Rillion handles complex purchase order matching, including partial deliveries, multiple POs on one invoice, and external POs. This ensures invoices are validated accurately before payment, even in industries with complex procurement flows.
  
  
• Riley, the AI Assistant: Ask the built-in AI questions about invoices, suppliers, or workflows and get instant answers. Riley helps users navigate the system, resolve issues quickly, and stay productive without delaying AP financial tasks.
  
  
• Role-based approval workflows: Assign permissions based on roles to improve security, compliance, and efficiency. Finance leaders maintain control and approvers get automated reminders with the option to approve via mobile or desktop.
  
  
• Virtual card payments with rebates: Securely pay vendors using virtual cards, reducing fraud risk while earning rebates, turning AP from a cost center into a value driver.
  
  
• 50+ ERP Integrations: Sync invoices, approvals, and payments directly into 50+ leading ERPs (including Microsoft Dynamics, NetSuite, Sage Intacct, and SAP Business One), eliminating double entry and ensuring clean data for month-end close.

Why Rillion is a good Beanworks alternative

Rillion is the best Beanworks alternative because it automates every step of the AP process, turning what is a chore for most finance teams into a hands-off task that’s easy to tick off their to-do list.

Rillion uses AI to read scanned or digital invoices and captures line items, supplier details, and totals with over 90% accuracy.

Rillion’s AI also speeds up approval workflows. Even when multiple people are involved, Rillion AI can predict the best approvers based on invoice data and past behavior so that you don’t need to manage complicated templated approval workflows.

What to be aware of

Rillion doesn’t have a native mobile app. Approvers can approve payments from their phones, but finance teams don’t have an app to manage AP while on the go.

Who is Rillion built for?

Rillion is best suited to mid-market companies processing 10,000+ invoices annually, particularly in industries like healthcare, manufacturing, and hospitality. It’s especially valuable for organizations with multiple entities or subsidiaries that need consolidated visibility and streamlined workflows.

Rillion is for finance leaders who want to:

• Cut invoice processing and approval time with AI-driven automation, going 85% faster
• Centralize AP across multiple entities for better control and reporting
• Reduce fraud risk and payment errors with secure, automated vendor payments
• Eliminate manual double entry through seamless ERP integration (with 50+ leading ERPs)
• Give AP teams peace of mind with intuitive, user-friendly software
• Work with a trusted partner to implement AI across their finance processes, confidently and securely

Read here how Björn Axén has used Rillion’s AP automation to cut hours spent processing invoices, increased visibility over spend, and given their finance team greater confidence in the numbers.

Stand out feature - 3-way PO matching

One of the biggest challenges AP teams face is making sure invoices are accurate before payment.

Many systems rely on 2-way matching, checking the invoice against the purchase order. But this leaves a critical gap: it doesn’t confirm whether the goods or services were actually received.

Rillion goes further with 3-way PO matching.

Every invoice is automatically checked against both the purchase order and the goods receipt. If everything matches, the invoice can flow through for approval and payment without anyone touching it. If something doesn’t add up, Rillion flags it instantly so your team can investigate before money leaves the business.

2. Ramp

All-in-one US spend management

Ramp is a US-focused spend management platform that combines corporate cards, bill payments, invoice automation, and expense management in a single system.

It’s known for its clean interface, quick rollout, and strong adoption among startups and mid-market companies.

Finance teams appreciate that Ramp helps to control spend in real time, cut AP processing time, and simplify month-end close.

Ramp’s key features include:

• Corporate cards with built-in controls: Issues unlimited virtual and physical cards, set granular limits, and block out-of-policy transactions in real time.
• Accounts payable automation (Bill Pay): AI-powered invoice capture, coding, and approval routing simplifies the invoice-to-pay process.
• Flexible vendor payments: Pays suppliers by ACH, check, card, or wire from one platform, with support for international payments where needed.
• Procurement & intake workflows: Manages purchase requests, approvals, and vendor onboarding in a centralized system.
• Expense management: Automatically matches expenses to receipts and policies, reducing manual work.
• Travel booking integration: Enables you to book travel within policy and sync costs directly to budgets.
• Accounting integrations: Integrates with QuickBooks, NetSuite, Xero, Sage Intacct, and other accounting systems for fast reconciliation.
• Analytics & reporting: Real-time dashboards track budgets, vendor payments, and spend by category, helping finance leaders control costs.

Why Ramp is a good alternative to Beanworks

For US companies paying domestic suppliers, Ramp provides a modern finance stack that unifies AP, expense, and procurement in one platform.

Ramp is also popular because it is easy to adopt and simple to use, especially compared to Beanworks. It also helps cut down AP cycle times and improves budget discipline.

What to be aware of

If you are a larger company, you may find their reporting and analytics shallow. For instance, you can’t create granular reports showing spending during a specific time period.

Stand out feature - Unified US-based system

Ramp’s defining feature is its ability to unify cards, AP, procurement, and expense management into a single system with a clean, easy-to-use interface.

Ramp combines invoice automation and bill pay with real-time corporate card controls, so that finance teams can manage all spend types in one place, reducing complexity and increasing visibility.

3. Basware

Procure-to-pay solution for global enterprises

Basware is a global procure-to-pay and AP automation platform aimed at large enterprises with complex, multinational operations.

It connects finance teams and suppliers through one of the biggest e-invoicing networks worldwide, supporting compliance across multiple countries and formats.

Basware provides the scale and compliance that Beanworks doesn’t. Plus, it improves supplier real-time spend visibility and supplier payments.

Basware’s key features include:

• Global e-invoicing network: Connects with suppliers in 175+ countries, supports multiple formats, and ensures compliance with local e-invoicing mandates.
• Invoice automation at scale: AI-powered invoice capture, coding, and two-, three-, and even four-way PO matching enable “touchless” processing for large invoice volumes.
• Procure-to-pay suite: Goes beyond AP to include requisitioning, catalog management, sourcing, and supplier management.
• Supplier portal & onboarding: Vendors can submit invoices, track status, and manage compliance documents, reducing AP workload.
• Compliance & audit controls: Provides full audit trails, tax compliance features, and global regulation support for multinationals.
• Analytics & spend visibility: Dashboards and reporting across AP and procurement show liabilities, spend by category/vendor, and exception handling.
• ERP integrations: Basward has strong integrations with SAP, Oracle, Microsoft Dynamics, NetSuite, and hybrid multi-ERP setups.

Why Basware is a good alternative to Beanworks

Both Basware and Beanworks are strong at AP automation, but Basware also provides global coverage, strict compliance, and large-scale supplier connectivity.

Enterprises select Basware to automate high volumes of invoices across countries, meet local tax mandates, and manage suppliers more easily.

CFOs value the global oversight, while procurement teams use the suite to manage sourcing and supplier relationships alongside AP.

What to be aware of

Implementing Basware can be a challenge. It definitely has a steep learning curve and it can take a lot of time and manpower to set up correctly.

Some reviews mention that reports aren’t detailed and that you can’t create customized reports, frustrating users that want more in-depth analytics.

Stand out feature - Global e-invoice network

Basware’s defining feature is its global e-invoicing network. It lets enterprises transact electronically with suppliers around the world, no matter the format, while staying compliant with local laws. This simplifies supplier payments, along with their AI-powered PO matching and ERP automations.

4. MineralTree

Invoice to pay system for mid-market businesses

MineralTree provides a modern AP and payments solution for mid-market companies that want end-to-end automation without replacing their ERP.

It combines invoice capture, approvals, and payments in one platform to cut down on data entry, reduce approval bottlenecks, and give suppliers faster, more predictable payments.

MineralTree’s key features include:

• Invoice capture & workflows: OCR and machine learning extract invoice data, apply GL codes, and route for approvals with reminders and escalations.
• Payment execution (TotalPay): Pay vendors via ACH, check, wire, FX transfer, or virtual card.
• ERP integrations: Syncs with NetSuite, QuickBooks, Sage Intacct, Microsoft Dynamics, and others.
• Fraud controls: Role-based access, dual approvals, audit trails, and two-factor authentication.
• Analytics & dashboards: Tracks invoice cycle times, working capital outflows, and card rebates.
• Fast implementation: Typically quicker to deploy than large ERP-style systems.

Why MineralTree is a good alternative to Beanworks

Similar to Beanworks, MineralTree sits between lightweight invoice tools and heavy enterprise suites. It covers the full invoice-to-pay process, from capture to payments, and it works well with different ERPs.

AP teams often praise its intuitive interface, reliable ERP integrations, and responsive support.

Compared to Beanworks, MineralTree offers more robust and flexible payment options and more in-depth analytics.

What to be aware of

Some users report lag when processing invoices or syncing with certain ERPs like QuickBooks.

Stand-out feature – TotalPay

MineralTree’s TotalPay engine supports multiple payment types and identifies which vendors accept virtual cards, steering payments that way to generate rebates while still meeting supplier preferences.

5. Tipalti

Centralized, global payments system

Tipalti takes the headaches out of accounts payable by automating everything from supplier onboarding to global mass payments.

It automates supplier onboarding, invoice handling, approvals, and global mass payments in one workflow. Companies use it to manage multi-entity, multi-currency accounts payable at scale, cutting down manual work and improving compliance.

For finance teams, that means faster invoice cycles, fewer exceptions, and cleaner audit trails.

Tipalti’s key features include:

• Global mass payments: Send payments to 200+ countries, 120+ currencies, using multiple payment methods.
• Invoice processing automation: Optical character recognition (OCR) capture, 2- and 3-way matching, plus approval workflows to reduce manual work.
• Supplier self-service portal: Vendors onboard themselves, upload tax and banking details, and track payment status, saving your team time.
• Tax & compliance automation: Collect and validate W-8/W-9 forms, apply withholdings, and generate year-end reports in a single system.
• Multi-entity and multi-currency support: Manage subsidiaries, currencies, and banking setups within a centralized platform.
• Fraud & risk controls: Built-in validation, sanction screening, and audit trails for security and compliance.
• ERP & accounting integrations: Connect to major ERPs and accounting systems to continuously sync data.

Why Tipalti is a good alternative to Beanworks

Tipalti is a strong fit for Beanworks’ customers that work with international vendors and face complex regulatory requirements.

If you work with a lot of suppliers and get a lot of emails and support tickets about payments, Tipalti’s supplier portal lets vendors onboard, submit tax details, and track payment status on their own.

Teams in industries like music, adtech, gaming, and business or financial services often select Tipalti because its global payments engine and built-in compliance tools reduce manual work, minimize risk, and make large-scale payouts easier to manage.

What to be aware of

Like a lot of enterprise solutions, Tipalti has a time-consuming implementation process. Reviews also mention that the UX isn’t as good as other options on the market, making the system feel outdated.

Their invoice automation is also less flexible than other solutions, since they focus more on payments than invoice workflows.

Stand out feature - global payments

Tipalti’s biggest strength is its payments engine. It supports hundreds of countries, dozens of currencies, and multiple payment types (ACH, wire, PayPal, debit, checks).

It also manages FX conversions and compliance behind the scenes. For high-volume, international payables, Tipalti makes it possible to process thousands of payments in one batch transparently and without mistakes.

6. Yooz

Lean financial ops for growing businesses

Yooz is an AP and procure-to-pay platform designed for mid-sized and fast-growing companies.

It promotes its “Lean Financial Operations™” framework, aimed at cutting inefficiencies, reducing fraud, and scaling finance without extra headcount.

With more than 7,000 customers and extensive ERP integrations, Yooz emphasizes fast deployment and flexibility.

Yooz’s features include:

• Omnichannel invoice capture: Accepts invoices via email, portal, EDI, or mobile, applying AI to extract, code, and validate data in real time.
• Fraud protection: AI-powered tools for fake invoice detection, atypical amount alerts, IBAN/account verification, and secure user authentication.
• Dynamic workflows & routing: Configurable rules for requisitioning, PO matching, approvals, and exception handling, adaptable to industry-specific needs.
• Automated payments: Includes ACH, virtual cards with cashback, and vendor statement reconciliation for full payment automation.
• Analytics & reporting: Real-time dashboards, audit trails, and budget tracking to improve visibility and compliance.
• ERP integrations: Connects to QuickBooks, Sage, Microsoft Dynamics, NetSuite, Acumatica, and industry-specific ERPs like CDK, Tekion, and Karmak.

Why Yooz is a good alternative to Beanworks

Yooz provides lighter, faster-to-implement automation than Beanworks, making it a strong fit for a wide range of companies that want efficiency without excessive complexity.

Controllers and CFOs often pick Yooz for its fraud prevention features, which reduce the risk of duplicate or fake invoices.

What to be aware of

Users often report integration issues with accounting systems that slow down their work. Reviews also mention that the OCR doesn’t always recognize vendors or amounts written on invoices, creating manual rework.

Stand out feature - Lean Financial Operations™

Yooz’s defining feature is its Lean Financial Operations™ framework, which extends beyond invoice automation to embed efficiency and risk management into every stage of the financial workflow.

It layers fraud detection, payment automation, and flexible workflows into one model, helping companies process invoices faster, lower fraud risk, and scale operations without adding staff.

7. AvidXchange

Mid-market AP efficiency-boost

AvidXchange is designed for mid-market companies that want to move away from paper-based AP processes without the heavy lift of an enterprise suite.

It digitizes invoice capture, approval routing, and payments, helping finance teams cut down on manual data entry, speed up approvals, and gain clearer visibility into where invoices stand. CFOs benefit from more predictable cash flow and audit-ready records, while suppliers enjoy faster and more transparent payments.

Compared to Beanworks, AvidXchange focuses much more on automating and simplifying payments.

AvidXchange’s features include:

• Eliminates paper and manual tasks: Scans, captures, and routes invoices digitally.
• Reduces late fees and errors: Automates matching and approval workflows to eliminate mistakes.
• Keeps suppliers happy: Predictable payments, multiple options, and less back-and-forth all improve relationships with vendors.
• Improves visibility and control: Dashboards and audit trails give finance teams’ confidence.
• Works with your current tech stack: Integrates with leading ERP and accounting systems to increase efficiency.

Why AvidXchange is a good alternative to Beanworks

Suppliers can manage their payment information and view invoice statuses within the portal, which saves the AP team from answering a lot of vendor emails.

AvidXchange also has strong payment features. It’s popular in community association management, real estate, and education sectors that tend to have a lot of different suppliers and a high volume of invoices.

What to be aware of

AvidXchange is best suited to the mid-market. Smaller companies may not need its scope, while larger enterprises may find it too limited.

The most common user complaints include weak customer support and limited flexibility, such as difficulties sorting invoices or viewing payment statuses.

Stand out feature - AvidPay Network

AvidXchange connects buyers with over 965,000 suppliers through its AvidPay Network.

Suppliers choose how they want to be paid, whether it’s via ACH, virtual card, or check, and finance teams automate electronic payments at scale. This network cuts friction, reduces support calls, and helps strengthen supplier relationships.

8. Coupa

Unified procurement and expense control for big business

Coupa is a spend management platform that brings procurement, invoicing, expenses, payments, and supplier management into one place.

Its AI learns from community data to surface savings opportunities and better purchasing options.

Finance and procurement teams use Coupa for real-time spend visibility, tighter budget control, and fewer manual steps across purchasing and AP. CFOs and procurement leaders rely on it to track costs, reduce risk, and strengthen supply chains.

While Beanworks focuses more specifically on AP automation, Coupa is a broader spend management solution.

Key features include:

• Procure-to-pay automation: Digitize the full requisition, purchase order, invoice, and payment process to save time and reduce errors.
• Supplier management: Onboard, track, and evaluate suppliers with centralized profiles and compliance checks.
• Guided buying experience: Simplify purchasing and reduce non-compliant spend with workflows that guide users to approved suppliers, preferred products, and pre-agreed rates.
• Spend analytics & dashboards: Get real-time visibility into budgets, spend categories, and supplier performance for data-driven decision-making.
• Contract lifecycle management: Automate contract processing, approval, and renewal to improve compliance and reduce risk using Coupa’s AI. Their AI feature can be used within Coupa or embedded straight into Microsoft Word.
• Mobile approvals: Approve requisitions, invoices, and expenses from any device to keep business moving.

Why Coupa is a good alternative to Beanworks

Coupa covers the full spend management lifecycle in one tool. It’s ideal for larger companies that need centralized procurement, expense, and supplier management across locations or subsidiaries.

It also has advanced AI and community data to help companies to shift cost control to be proactive and predictive, while guided buying helps reduce overspending.

What to be aware of

Users report that Coupa’s interface is complicated, making it difficult to get used to, clunky to use, and harder to roll out to employees and suppliers.

Stand out feature - Coupa AI

Coupa’s AI analyzes trillions of dollars of anonymized transactions from its buyer network of over 10M. This helps finance leaders get insights from a global community such as which suppliers pose risks, where better rates exist, and where hidden savings might be found.

9. Dooap

Native AP for Dynamics 365 Finance

Dooap is an accounts payable automation tool built specifically for Microsoft Dynamics 365 Finance.

It streamlines invoice capture, coding, matching, and approvals, all while staying tightly integrated with D365. A mobile-first design makes it easy for managers to approve invoices on the go.

Dooap’s key features include:

• Native Dynamics 365 Finance integration: Built for D365 Finance, it removes the need for middleware or heavy customization.
• Invoice capture & processing: Supports electronic and scanned invoices, with automated data extraction.
• AI/ML-driven coding: Predictive coding learns from historical data to suggest account codes and save manual effort.
• PO matching & workflows: Automates two- and three-way matching against purchase orders and receipts.
• Mobile-first approvals: Invoices can be reviewed and approved via mobile app with swipe-to-approve functionality.
• Dashboards & analytics: Provides AP and finance leaders with visibility into liabilities and invoice cycle times.

Why Dooap is a good alternative to Beanworks

While Beanworks (now Quadient) offers different integrations, Dooap provides a single, native integration with Microsoft D365 for Finance.

So if your focus is to improve your usage of the Microsoft ecosystem, and you want a software that simplifies D365 with a more intuitive interface, then Dooap is a good choice.

What to be aware of

Dooap only makes sense if your company runs on Microsoft Dynamics 365 Finance. For everyone else, it’s not relevant.

Standout feature – Native Dynamics integration

Dooap’s biggest strength is its native link to D365 Finance. Because it’s built specifically for Dynamics, there’s no need for heavy customization or connectors. That makes the workflow smoother and less risky for companies already committed to Microsoft’s stack.

10. Stampli

People-first AP automation

Stampli takes a collaboration-first approach to accounts payable. Instead of focusing solely on invoice processing, it centralizes invoices, approvals, and related conversations in one platform.

This eliminates the need for email chains, reduces context-switching, and ensures audit trails are always clear. With strong ERP integrations and an intuitive interface, Stampli is designed to be adopted not just by finance, but by the wider organization.

Stampli’s features include:

• AI-powered invoice capture & coding: Their AI, Billy the Bot™ extracts data, learns your GL accounts, and applies them automatically, reducing manual entry.
• Collaboration built-in: All invoice-related comments, questions, and documents stay attached to the invoice itself, so nothing gets lost in email.
• Custom approval workflows: Routes invoices based on amount, department, or project, with reminders and escalations to keep things moving.
• ERP integration excellence: Pre-built, two-way integrations with NetSuite, Intacct, QuickBooks, Sage, and more ensure data stays in sync.
• Vendor management: Suppliers onboard themselves, upload documents, and track invoice status through a self-service portal.
• Payments & cards: With Stampli Direct Pay and Stampli Cards, companies can manage vendor payments and employee spend in one place.
• Real-time insight: Dashboards and customizable reports give CFOs and AP leaders visibility into spend, approvals, and process efficiency.

Why Stampli is a good alternative to Beanworks

Stampli is ideal for mid-market companies that want AP automation without the complexity of an enterprise suite. It focuses on invoice approvals and user adoption, ensuring faster cycle times and fewer delays.

If you want a solution that provides better customer support than Beanworks, and that has a user-friendly interface with comprehensive AP automation, then Stampli is a good alternative.

What to be aware of

Stampli focuses primarily on AP automation, so its payments and reporting features aren’t as deep as Rillion or Tipalti. Users report that payments are slow and they can’t create advanced reports.

Stand out feature - Billy the Bot™

Billy the Bot™ is Stampli’s AI co-pilot for AP. Billy continuously learns your company’s invoice patterns, including how line items are coded, who approves what, and what anomalies to flag.

Choosing your Beanworks alternative

The right Beanworks alternative depends on your company’s size, systems, and AP priorities.

For example, Basware is often the choice for large enterprises that need global e-invoicing and compliance coverage. Ramp is popular with US-based startups that want an all-in-one finance stack combining cards, AP, and procurement.

And if you’re committed to Microsoft Dynamics 365 Finance, Dooap is the clear pick thanks to its native integration.

But for mid-market and multi-entity organizations, Rillion is the most versatile Beanworks alternative.

It delivers intelligent invoice capture, 3-way PO matching, customizable approvals, secure payments, and seamless ERP integrations in one intuitive platform.

Unlike Beanworks (now Quadient), which users often describeed as sluggish with limited analytics and complex integrations, Rillion adapts to your workflows, scales with your needs, and gives finance teams the speed and visibility they expect.

Book a Rillion demo and explore how you can streamline invoices, approvals, and payments in one flexible platform.