Client Information

Customer VMG Construction Inc.
Branch Construction
Area Florida, USA
ERP Quickbooks Desktop
Processes automated Invoice capture, invoice processing and approval workflow
AP Solution Rillion (formerly Centsoft Invoice)

Invoice Capture and Approval workflow

VMG uses Rillion to capture invoice data, have an approval workflow that goes out to project managers on mobile devices, and integrate with Quickbooks.

“What Centsoft* provides is great for what I need, and it has all the tools that I need in order to process all invoices and get them approved in line with my project managers and my account payables.”
– Adrian Galvin, CEO at VMG Construction
*Centsoft is now Rillion

“What the software has done for me has made more time available for me to focus on other work that when, before, I had to spend a lot of time trying to get these invoices approved. I would have to create folders in a dropbox or even have them printed out and pass them along to my project managers for them to get them approved. Those documents, those copes, would sit on their desks for days, in order for them to get approved, and what this software has done is it sends them notifications for whatever invoice they have not approved.”

Adding Value

“My project managers use this software. My project engineers and some of the partners also use this software now. We were able to set it up for anybody that has any authorization to do approval or review any invoices. My accounts payable has benefitted the most because now they don’t have to go and search for every invoice and follow-up with every single project manager sending in emails.”

Automation saves time

Adrian finds he can concentrate more on high value work, rather than chasing project managers for approvals. They get a notification or message asking them to approve the invoice. Adrian has also found that the automation has saved everyone a lot of time and his team can make sure payments are done correctly with every invoice.

“What this software has done for us is it has these capabilities of approving, denying, or holding the invoice. We can put notes on these invoices and actually know what’s going on with that invoice.”

“It’s amazing. Centsoft recognizes the invoice and it’s learning from those invoices, making it a smoother process. Once those invoices are getting thrown into the project manager teams, it’s already filled out for them to review.”

Integration

“And that also has a connection with QuickBooks that is one of the most important things for me that it actually connects with Quickbooks and actually learns back and forth, sending the information back-and-forth from QuickBooks and to Centsoft*, letting know Centsoft* that invoices have been paid and not allowing them to be a duplicate invoice and sends off as well.”

“It surprised me a lot once we started working with this software, and how it was so easy to manage the invoices through the software.”
Adrian Galvin, CEO at VMG Construction

*Centsoft is now Rillion

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