ERP integrations

AP automation for NetSuite

Work with your ERP, not against it. Rillion connects directly with Oracle NetSuite to eliminate manual invoice work, speed up approvals, and close month-end faster.

Rillion is trusted by finance leaders at 30,000+ mid-sized and large organizations

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Everything AP automation should be

Finance teams often find gaps in NetSuite’s existing AP automation functionality that keeps them stuck in manual work. Rillion extends NetSuite’s capabilities to deliver faster, more accurate, and truly touchless AP. You get the best of both tools without the manual effort.

Truly accurate automation

NetSuite’s OCR gets invoices into the system, but still requires frequent validation. Rillion’s AI-native capture interprets the invoice and extracts data with over 90% accuracy from the first invoice and gets smarter over time.

Approvals that don’t break down

NetSuite manages straightforward approvals, but Rillion extends this with flexible routing across entities and exceptions, plus reminders and mobile approvals to keep things moving.

Exceptions routed as well as flagged

NetSuite flags mismatches between invoices, POs, and receipts, but Rillion streamlines resolution with automated 3-way matching and exception routing.

Payments and vendor comms in one place

NetSuite processes payments but with Rillion Pay, secure virtual cards, automated remittance, and centralized vendor communication complete the workflow.

Month-end without the scramble

NetSuite provides dashboards for visibility, but Rillion reduces last-minute stress by keeping AP centralized, audit-ready, and visible across all entities.

Compliance without the heavy lifting

NetSuite maintains audit trails, but Rillion goes further by centralizing approvals, providing instant searchability, and making compliance and audit prep significantly faster.

Rillion AP automation

Manage and approve invoices in NetSuite faster and easier

Automatic invoice capture

Pull invoices directly from email, PDF, or scanner and push them into NetSuite without touching the keyboard. Rillion auto-populates vendor, PO, and amount fields in line with your NetSuite setup.

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Streamlined approval workflows

Send invoices to the right approver automatically, no matter the entity or department. Approvers can review on desktop or mobile, and reminders keep approvals moving.

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Touchless PO matching

Match invoices to purchase orders and goods receipts automatically, even complex, multi-line POs. Exceptions are routed instantly to the right person for resolution.

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Searchable invoice archive

Find any invoice in seconds. Rillion keeps both paid and current invoices in a searchable, cloud-based archive that syncs seamlessly with NetSuite.

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Unlimited users included

Scale AP automation freely across your organization. With Rillion, you can set up as many users as you need without paying more as you do.

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How our NetSuite AP automation integration works

 

Capture

The system automatically interprets incoming invoices, extracting data from various fields using advanced AI digital capture technologies.

This can accommodate a range of formats such as paper, PDF, XML, Word, and other digital formats. Each invoice is identified based on the supplier, capturing critical information like supplier details, reference, total cost, and tax.

Leveraging AI or predetermined guidelines, the system suggests an approval workflow. Supplier and account data flow directly from NetSuite into Rillion, ensuring that invoices are validated against the most current records before processing begins.

Match

Rillion’s dynamic PO-matching engine autonomously associates vendor invoices with the corresponding purchase orders and goods receipts, regardless of the number of lines.

The system facilitates 2-way (invoice against PO) and 3-way (invoice, PO, and goods receipt) matching.

Purchase order and delivery receipt data are continuously synchronized with NetSuite, so matches reflect the latest information.

Invoices that are not matched or are missing information are forwarded to the correct approver, safeguarding the accuracy and integrity of the process.

Code & Route

Rillion skillfully processes cost invoices (or non-PO invoices) using predetermined rules for distribution and categorization. Apart from the invoices being categorized to the right account, project, and cost center, you also have the ability to view the invoice image in both Rillion and NetSuite.

Enhance your categorization and distribution further by employing Rillion’s AI engine. This integrated AI capability consistently learns and refreshes coding predictions based on final coding and distribution rules — leading to a continuous improvement in automated coding suggestions.

General ledger, supplier, and cost center data are synced from NetSuite to ensure consistent coding across both systems.

Approve

Invoices are auto-coded and dispatched for approval to the assigned approver or exception handler using pre-set guidelines.

Approvers are provided comprehensive access to the payment and approval status of invoices, enabling them to grant approval from any device. To ensure punctual approval, automatic reminders are sent.

Once everything is verified, the invoice is sent to NetSuite for final booking and documentation. Exceptions are managed by the correct individual according to predefined rules.

Approved invoices and related documentation are automatically transferred to NetSuite for vouchering, ensuring both systems remain fully aligned.

Pay

Once approved, invoices are automatically sent to NetSuite for payment processing.

Alternatively, you have the option to process approved invoices directly through Rillion using Rillion Pay to streamline payment procedures, abolishing the need for paper checks, reducing costs, deterring fraud, and offering insights into your payment processes.

Regardless of the payment solution selected, all payment data in NetSuite is transferred back to Rillion for safekeeping and future audits.

This two-way synchronization ensures complete visibility of transactions across both systems from invoice creation to final payment.

3 reasons Rillion is the best AP automation for NetSuite

Smarter invoice capture and coding

Rillion’s AI learns from every invoice, delivering 90%+ accuracy in coding and dramatically reducing manual validation. NetSuite stays clean and accurate without the data-entry burden.

Flexible workflows that fit your business

Approvals in NetSuite can be rigid, Rillion adds dynamic routing across entities, exceptions, and custom rules. Approvers get reminders and mobile access, so bottlenecks don’t slow you down.

Faster close and easier audits

With centralized AP, searchable archives, and a built-in audit trail, Rillion gives finance leaders full visibility. Month-end closes go faster, and audit prep takes hours instead of days.

Testimonials

What our customers say

“I had thought at that time we could expand our AP process improvement into the other areas of the company but what I didn’t expect was how soon our CFO took advantage of the technology that Rillion had to offer.”

Accounting Manager, USFarathane

"[With Rillion,] we processed 20 invoices in 15 minutes — a task that previously took 2 hours. It’s a huge time efficiency gain."

Eric Dills, Controller, Robinson Lumber

"I like that with Rillion you see a pie chart of the expenses. So each month I can see that at a quick glance... which is nice, you know each day when I go through entering/posting the invoices I kind of look at that to see where we’re at."

Nikki Milian, Accounting Manager, Smiles First

"Rillion Prime allows us to decide for ourselves the best and most efficient way to process invoices. It was important to find a great, modern solution, and a provider that offers services in Finnish."

Petri Hangasluoma, CFO, Minimani

"From a finance perspective, the benefit is that invoice processing is now much smoother. Rillion Prime offers various features that enable further development and streamlining of operations. One significant aspect regarding smoothness, and efficiency of invoice processing, has been the ability to organize work roles in the best possible way to simplify the workflow."

Teija Hautamäki, Chief Accountant, Minimani
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Trusted by finance

Enterprise-grade security and compliance guaranteed

Rillion is built with enterprise-level security at its core, so you can automate AP with confidence. From user permissions to audit trails, every action is traceable and protected. We meet strict global standards to ensure your data is safe while we make your NetSuite AP automation a breeze.

What’s more, our integration functions via Oracle NetSuite SuiteApp, meaning it’s certified and approved by NetSuite themselves. That certification ensures a secure, seamless connection between Rillion and NetSuite, backed by enterprise-grade encryption, SOC 2 compliance, and rigorous performance testing.

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Ready for the next step?

Get set up with AP automation for NetSuite

Rillion turns disconnected invoice and payment processes into one streamlined flow.

Download integration sheet

Fill out the information below to receive an integration sheet AP Automation for Oracle Netsuite.
We will send the sheet via email.

Your questions answered

Oracle NetSuite AP automation FAQS

Does NetSuite already have AP automation?

Yes. NetSuite includes AP automation features like invoice capture, PO matching, and approvals. Many finance teams, however, extend NetSuite with Rillion to gain higher invoice capture accuracy, more flexible approvals, easier exception handling, and built-in payment automation.

How does Rillion’s AP automation software integrate with NetSuite?

Rillion connects directly to Oracle NetSuite via Oracle NetSuite SuiteApp. Invoices are captured and coded in Rillion, routed for approval, and then pushed into NetSuite for posting and payment. Payment data and audit trails flow back into Rillion, keeping both systems in sync.

Do I have to leave NetSuite to use Rillion’s AP automation?

No. Rillion works alongside NetSuite. Finance teams process and approve invoices in Rillion while NetSuite remains the system of record for transactions.

Can Rillion handle multi-entity or subsidiary structures in NetSuite?

Yes. Rillion supports multi-entity approval workflows and coding, ensuring invoices are routed and posted to the correct NetSuite company or subsidiary.

Is the integration secure?

Absolutely. Rillion is SOC 1, SOC 2, and ISO 27001 certified. All data is encrypted, access is role-based, and a complete audit trail is maintained for compliance and security.

How long does it take to integrate Rillion with NetSuite?

Implementation is typically fast depending on the complexity of your approval flows and ERP setup. Our team provides full onboarding support to ensure a smooth transition.