ERP integrations

Sage X3 accounts payable automation

Transform how you manage AP in Sage X3. Rillion captures invoices, automates approvals, matches POs, and gives you real-time visibility into your AP workflow.

Trusted by finance leaders at 3,000+ mid-sized and large companies

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Everything AP automation should be

While Sage X3’s AI service can extract and classify invoice data, Rillion extends it into a true end-to-end AP solution, with AI-powered invoice capture, automated PO and receipt matching, and dynamic approval workflows.

More accurate invoice capture

Sage X3 already speeds up invoice entry with AI. But Rillion’s intelligent OCR captures line-level details with over 90% accuracy and learns from every invoice, so data flows into Sage X3 with greater precision and consistency.

Approval workflows tailored to your organization

Sage X3 supports invoice approvals, but complex organizations often need more flexibility. Rillion enables multi-level routing across entities, custom rules for exceptions, and reminders to ensure your team approves invoices on time.

PO matching built for scale

Sage X3 can handle basic PO matches, but struggles with large or complex orders. Rillion matches multi-page POs with dozens or hundreds of lines automatically, connecting them to invoices and receipts on your behalf. If Rillion can’t automatically match the PO, it will flag only the items that need your review.

Recurring invoices on autopilot

Subscriptions, utilities, and leases can pile up quickly. Rillion handles recurring invoices automatically within Sage X3, applying the right coding and linking them to contracts or agreements. This eliminates repetitive work and ensures payments are made accurately and on time.

Audit-ready from day one

Rillion keeps every invoice, approval, and payment in a searchable, timestamped archive connected to Sage X3. With full traceability at your fingertips, compliance checks and audits are faster and far less stressful.

Real-time visibility across AP

Rillion gives finance leaders a clear, dashboard-level view of all invoice stages (pending, approved, or paid). By providing real-time insights into payment statuses, teams can manage cash flow and fix bottlenecks.

Rillion AP automation

Faster, easier invoice processing in Sage X3

Smarter invoice capture

Rillion extracts line-level detail from both paper and digital invoices, then syncs it directly with Sage X3. Every invoice is coded consistently, which reduces validation work for your AP team.

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Seamless approvals

Rillion routes invoices, contracts, and documents to the right people automatically. Approvers can review and sign off from their phone or laptop with a single click, which keeps the workflow fast and efficient.

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PO matching for complex orders

Large, multi-page purchase orders are overwhelming to match manually. But Rillion links complex POs, invoices, and receipts inside Sage X3, matching hundreds of lines automatically and surfacing only the items that need attention.

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Searchable invoice archive

With Rillion, every invoice is stored in a secure, cloud-based archive connected to Sage X3. Finance teams can quickly access paid or pending invoices without needing to dig through folders or files.

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Built-in payment options

Rillion lets you pay vendors through ACH, virtual card, wire transfer, or e-check. Every transaction is logged and compliant, and payments sync with Sage X3, so disbursements are accurate and auditable.

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How our Sage X3 accounts payable automation integration works

 

Capture

Incoming invoices are automatically interpreted, with their data fields captured using OCR and AI digital capture technologies. This applies to paper, PDF, XML, Word, or other digital formats.

The system identifies each invoice by the supplier, gathering essential information such as supplier data, reference, amount, and tax.

Based on supplier references and pre-established rules, the system proposes an approval workflow.

Match

Rillion’s cascading PO-matching engine automatically aligns vendor invoices with corresponding purchase orders and goods receipts, even if they have hundreds of lines.

The system offers 2-way (invoice against PO) and 3-way (invoice, PO, and goods receipt) matching.

Unmatched invoices or those missing information are routed to the appropriate approver, ensuring accuracy and integrity.

Code & Route

Rillion processes cost invoices (or non-PO invoices) using pre-set rules for routing and coding. In addition to the invoices being coded to the correct account, project and cost center, you can also see the invoice image in both Rillion and Sage X3.

For even better coding and routing, add on Rillion’s AI engine. Our integrated AI feature continually learns and updates coding predictions with the final coding and routing rules – which means that the automated coding proposals improve over time. 

Approve

Invoices are auto-coded and routed for approval to the designated approver or exception handler using preset rules.

Approvers have complete access to the payment and approval status of invoices, and can approve them on any device.

Automatic reminders are sent to ensure timely approval. If everything is in order, the invoice is forwarded to Sage X3 for final booking and recording. Exceptions are directed to the appropriate individual following predefined rules.

Pay

Approved invoices are automatically transferred to Sage X3 for payment. Alternatively, you can process approved invoices directly from Rillion using Rillion Pay to automate payment procedures, eliminating the need for paper checks, saving time, lowering costs, preventing fraud, and providing insights into payment processes.

Regardless of the payment solution chosen, all payment data in Sage X3 is transferred back to Rillion for archiving and future audits.

3 reasons Rillion is the best AP automation for Sage X3

Effortless integration with the ERP you use

Rillion connects directly to Sage X3, so invoice data moves smoothly between both systems. Every posting and payment stays in sync, giving you one reliable source of financial truth.

An error-free month-end

Rillion’s AI-powered OCR extracts invoice details with over 90% accuracy and suggests the right GL (general ledger) accounts and cost centers in Sage X3. This reduces repetitive coding work and ensures clean books at month-end.

AI support at your fingertips

Rillion’s built-in assistant, Riley, gives instant answers to questions about invoices, suppliers, and workflows. Instead of waiting on support or digging through Sage X3 screens, finance teams get the information they need on the spot.

Testimonials

What our customers say

“I had thought at that time we could expand our AP process improvement into the other areas of the company but what I didn’t expect was how soon our CFO took advantage of the technology that Rillion had to offer.”

Accounting Manager, USFarathane

"[With Rillion,] we processed 20 invoices in 15 minutes — a task that previously took 2 hours. It’s a huge time efficiency gain."

Eric Dills, Controller, Robinson Lumber

"I like that with Rillion you see a pie chart of the expenses. So each month I can see that at a quick glance... which is nice, you know each day when I go through entering/posting the invoices I kind of look at that to see where we’re at."

Nikki Milian, Accounting Manager, Smiles First

"Rillion Prime allows us to decide for ourselves the best and most efficient way to process invoices. It was important to find a great, modern solution, and a provider that offers services in Finnish."

Petri Hangasluoma, CFO, Minimani

"From a finance perspective, the benefit is that invoice processing is now much smoother. Rillion Prime offers various features that enable further development and streamlining of operations. One significant aspect regarding smoothness, and efficiency of invoice processing, has been the ability to organize work roles in the best possible way to simplify the workflow."

Teija Hautamäki, Chief Accountant, Minimani
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Ready for the next step?

Get set up with AP automation for Sage X3

Rillions turns disconnected invoice and payment processes into one streamlined flow.

Download integration sheet

Fill out the information below to receive an integration sheet AP Automation for Sage X3.
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Your questions answered

Sage X3 accounts payable automation FAQS

Does Sage X3 already have AP automation?

Yes, Business Central offers some AP functionality like invoice entry and approvals. However, Rillion improves AP automation for Business Central by  capturing invoice data automatically, handling complex PO matches, and streamlining payments, all while working inside Business Central.

How does Rillion integrate with Sage X3?

Rillion connects directly with Sage X3, so invoice data, approvals, and payment information flow seamlessly between the two. Invoices are captured and processed in Rillion, then posted to Sage X3 for accounting. Everything stays synchronized, which means finance teams always see up-to-date information in both systems.

Will my team need to leave Sage X3 to work in Rillion?

No. Rillion works alongside Sage X3, syncing data in real time. Teams can process invoices and manage approvals in Rillion, while Sage X3 remains the central system of record for transactions.

Can Rillion handle multi-entity structures in Sage X3?

Yes. Rillion supports complex business structures, so invoices can be routed, coded, and posted to the correct company or division within Sage X3 automatically. This helps larger organizations manage AP without extra manual steps.

What makes Rillion more accurate than Sage X3 alone?

Rillion uses AI-powered capture to extract line-level invoice data with over 90% accuracy. It also learns from past coding patterns to predict GL accounts and cost centers. That means fewer errors, fewer duplicate payments, and far less time spent on corrections.

Is Rillion secure?

Yes. We comply with SOC 1 and SOC 2 standards, as well as GDPR, HIPAA, and CCPA. Rillion also uses encryption, MFA, role-based permissions, and complete audit trails to protect sensitive financial data and reduce fraud risks.

How long does it take to get Rillion running with Sage X3?

Most implementations are completed quickly, depending on the complexity of your workflows. Our onboarding team handles configuration, testing, and training so your finance team can see results and value from Rillion in weeks, not months.