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AP Automation in the Cloud with invoice data capture, mobile approval workflows, complex PO matching, and an archive with audit trail. Book a demo with Rillion and learn about our accounts payable automation software today.
Eliminate manual data entry with paperless ap automation, create automated approval workflows for everyone in your organization who approves purchases, and have Rillion’s AP automation software matching engine automatically match POs.
At Rillion, we provide accounts payable automation (AP Automation) to organizations in over 50 countries worldwide. Over 95% of Rillion customers feel that the platform fulfills expectations and consider Rillion to be a worthwhile investment, noting its ease of use and great support.
Find out for yourself how we can make your job easier!
Many organizations receive hundreds or thousands of vendor invoices each month.
It’s not just about collecting the documents and making sure the right person receives them; it’s also about keying the data into the accounting system or ERP and then tracking the approval process with emails, phone calls, and spreadsheets.
Speed up invoice processing with automation that eliminates manual processing and minimize the risk of human error. The result is lower invoice processing costs and faster Accounts Payable approval cycle times.
Invoice data capture
By using AI and capture automation, data is intuitively extracted from both paper and emailed invoices, with 95% accuracy for paper, 100% for electronic formats. Eliminate manual data entry, manual errors, and missed invoices. The invoice data capture process includes four steps:
Paper and other manual-based processes slow down the invoice approval process and are prone to human error. Rillion’s account payable software integrates with existing accounting systems, streamlining the invoice approval workflow of both PO- and non-PO invoices.
Rillion makes it easier by automatically directing your invoices to the designated approver. Once approved the invoices are forwarded to your ERP or accounting system for payment. Flag invoices or line items and send them to approvers for review and approval.
3 way PO matching
Rillion’s automated accounts payable system matches your vendor invoices to internal or external purchase orders and goods receipts in a fully touchless process.
Archive and Audit
The supplier invoice archive and invoice logs are fully searchable. Get access to a complete time-stamped archive of all invoices with full visibility into approvals and approval messages.
“Before we deployed Rillion, our invoicing system was labor-intensive and time-consuming for our staff. Automated processing has significantly increased our overall efficiency, shortened payment cycles, and helped to improve the manageability of transactions.”
Many organizations are stuck with manually entering the invoice data into their accounting system or ERP. Invoice capture software, also known as invoice scanning software and invoice recognition software, automates data entry.
Automated approval workflows send incoming invoices to the proper approver. Approvers can approve on laptop or mobile device with one click.
For organizations with PO invoices, Rillion’s PO matching engine automatically matches invoices to POs and goods receipts.
Search for current and paid invoices with an invoice archive in the cloud.
With Rillion’s AP automation software your organization can:
Watch the video and see how easy it is to approve invoices from your mobile device.
You can expect the following AP automation benefits when using Rillion:
Manual, slow and repetitive work – checking orders and entering data – becomes fully automated using Rillion AP automation.
Going digital provides a plethora of benefits including saving storage space, smoother approval workflows, faster distribution and less stress for the AP team.
Paper processes are limited in nature, having to be placed in the right in-tray or filed in the correct cabinet. In contrast, digital cloud-based processes can be done from anywhere 24/7.
Eliminate manual errors and missing invoices.
By eliminating manual, repetitive tasks using accounts payable automation, your team has more time to spend on higher-value work.
Rillion makes AP processes accessible to everyone you want to include – not only finance. Set up business rules and roles to capture even the most complex approval processes.
Rillion‘s AP automation services are trusted by banks and financial institutions in the US and Europe. Accreditation in the US includes SOC1, SOC2, HIPAA, GDPR, and PEPPOL.
Rillion is a configurable, modules-based solution available on-premise or in the cloud.
What is AP Automation?
AP Automation is an abbreviation of Accounts Payable Automation and refers to the process where supplier invoice processing is automated by software. Typical tasks that are automated include invoice data capture, approval workflow, PO matching or matching against other dimensions (i.e. goods receipt or contract).
What is accounts payable process?
The accounts payable process refers to the reception of supplier invoices, control, approval and/or matching of the invoice against the corresponding purchase order or contract. The last step in the process is payment and accounting of the transaction.
What is AP invoice?
AP invoice is an abbreviation for an invoice sent to the accounts payable function within an organization. The synonym is a supplier invoice.
What is invoice processing in accounts payable?
Invoice processing in accounts payable refers to the different tasks from the reception of a supplier invoice until it’s paid and accounted for in the General Ledger. It typically involves the reception of the invoice, the capture of invoice data, approval and/or matching against a purchase order or contract, payment and accounting.
What is automated invoicing?
Automated invoicing refers the process where an invoice is created by a system, automatically and without manual touch. Very often the same system that creates the invoice will send it to the buyer as well.
What is invoice automation?
Invoice automation refers to the automated processing of supplier invoices. By using software, many manual tasks such as invoice data capture, approval workflow and PO matching can be fully or partly accomplished by the software itself.
Integrations are the key to success for smooth operations and we help to get you up and running quickly.
This guide will walk you through AP automation solutions including functionality such as importing invoice data, invoice processing, approval workflow, PO matching, a system for auditing and archiving, detailed reporting, and cost analysis.