AP Automation in the Cloud with invoice data capture, mobile approval workflows, complex PO matching, and an archive with audit trail. Book a demo with Rillion and learn about our accounts payable automation software today.

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Complete Accounts Payable Workflow

Eliminate manual data entry, create automated approval workflows for everyone in your organisation who approves purchases, and have Rillion’s AP automation software matching engine automatically match POs.

  • Email and Paper Invoice Data Capture
  • Approval Workflow on Desktop, Tablet, and Smartphone
  • Optional Automated PO Matching
  • Searchable Invoice Archive and Audit Trail

Accounts Payable Automation with Rillion

Accounts Payable Automation Solutions

Many organizations receive hundreds or thousands of vendor invoices each month.

It’s not just about collecting the documents and making sure the right person receives them; it’s also about keying the data into the accounting system or ERP and then tracking the approval process with emails, phone calls and spreadsheets.

Speed up invoice processing with automation that eliminates manual processing and minimize the risk of human error. The result is lower invoice processing costs and faster Accounts Payable approval cycle times.

Accounts Payable Automation

By using AI and capture automation, data is intuitively extracted from both paper and emailed invoices, with 95% accuracy for paper, 100% for electronic formats. Eliminate manual data entry, manual errors, and missed invoices. The invoice data capture process includes four steps:

  • OCR & extraction
  • Document classification
  • Data validation & quality control
  • Reporting & analysis

Paper and other manual-based processes slow down the invoice approval process and are prone to human error. Rillion’s account payable software integrates with existing accounting systems, streamlining the invoice approval workflow of both PO- and non-PO invoices.

Rillion makes it easier by automatically directing your invoices to the designated approver. Once approved the invoices are forwarded to your ERP or accounting system for payment. Flag invoices or line items and send them to approvers for review and approval.

  • Automatic notifications and reminders
  • No expensive coding or user licenses
  • Drag and drop functionality for ad hoc re-routing
  • Visibility into payment/approval status of invoices
  • Email approvals with one click functionality in mobile

Rillion’s automated accounts payable system matches your vendor invoices to internal or external purchase orders and goods receipts in a fully touchless process.

  • POs and invoices can have hundreds of lines.
  • Eliminates manual searching and matching, allowing staff to focus on more high-value tasks
  • For exceptions, approvers get a complete package to review including invoice, PO, goods receipt and messages

The supplier invoice archive and invoice logs are fully searchable. Get access to a complete time-stamped archive of all invoices with full visibility into approvals and approval messages.

“Before we deployed Rillion, our invoicing system was labor-intensive and time-consuming for our staff. Automated processing has significantly increased our overall efficiency, shortened payment cycles, and helped to improve the manageability of transactions.”

Why You Need Accounts Payable Invoice Automation

Many organizations are stuck with manually entering the invoice data into their accounting system or ERP. Invoice capture software, also known as invoice scanning software and invoice recognition software, automates data entry.

Automated approval workflows send incoming invoices to the proper approver. Approvers can approve on laptop or mobile device with one click.

For organizations with PO invoices, Rillion’s PO matching engine automatically matches invoices to POs and goods receipts.

Search for current and paid invoices with an invoice archive in the cloud.

Why Choose Rillion’s AP Automation Software?

With Rillion’s AP automation software your organization can:

  • Receive invoice data electronically – eliminate manual data entry
  • Have invoice approvals that are automated with 1-click approval in email
  • Invoices and purchase orders matched by the software
  • Exceptions sent to the proper approver to reconcile
  • Complete time-stamped invoice log with archive

Approve Invoices on your Mobile Device

Watch the video and see how easy it is to approve invoices from your mobile device.

AP Automation Benefits

You can expect the following AP automation benefits when using Rillion:

Digitized documents as default

Going digital provides a plethora of benefits including saving storage space, smoother approval workflows, faster distribution and less stress for the AP team.

Make AP available from anywhere

Paper processes are limited in nature, having to be placed in the right in-tray or filed in the correct cabinet. In contrast, digital cloud-based processes can be done from anywhere 24/7.

Fewer errors

Eliminate manual errors and missing invoices.

Increased productivity

By eliminating manual, repetitive tasks using accounts payable automation, your team has more time to spend on higher-value work.

Autonomy for the whole organization

Rillion makes AP processes accessible to everyone you want to include – not only finance. Setup business rules and roles to capture even the most complex approval processes.

Trusted by Banks

Rillion‘s AP automation services are trusted by banks and financial institutions in the US and Europe. Accreditation in the US includes SOC1, SOC2, HIPAA, GDPR, and PEPPOL.

Rillion is a configurable, modules-based solution available on-premise or in the cloud.

  • Global accounts payable automation solution for multiple ERPs, countries, currencies, and tax rules
  • Unlimited users—no user license costs
  • Bulletproof compliance control and minimal IT involvement

AP Automation is an abbreviation of Accounts Payable Automation and refers to the process where supplier invoice processing is automated by software. Typical tasks that are automated include invoice data capture, approval workflow, PO matching or matching against other dimensions (i.e. goods receipt or contract).

The accounts payable process refers to the reception of supplier invoices, control, approval and/or matching of the invoice against the corresponding purchase order or contract. The last step in the process is payment and accounting of the transaction.

AP invoice is an abbreviation for an invoice sent to the accounts payable function within an organization. The synonym is a supplier invoice.

Invoice processing in accounts payable refers to the different tasks from the reception of a supplier invoice until it’s paid and accounted for in the General Ledger. It typically involves the reception of the invoice, the capture of invoice data, approval and/or matching against a purchase order or contract, payment and accounting.

Automated invoicing refers the process where an invoice is created by a system, automatically and without manual touch. Very often the same system that creates the invoice will send it to the buyer as well.

Invoice automation refers to the automated processing of supplier invoices. By using software, many manual tasks such as invoice data capture, approval workflow and PO matching can be fully or partly accomplished by the software itself.

Seamless integration with your ERP

Integrations are the key to success for smooth operations and we help to get you up and running quickly.

Our customer cases

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