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Having a company’s financial statements audited by independent external auditors is a best practice that ensures compliance and accountability.
An audit is key in establishing trust between management and stakeholders.
Well-managed audit trails are key indicators of good internal business control, but the trail can become fairly complex in various situations. Use audit trail software to streamline the audit process of accounts payable.
An audit trail or audit log is a history of every transaction and includes all of the documents involved in the purchasing and payment process, including messages between employees, invoices, purchase orders, and more. It’s a record of all the steps involved in the transaction.
You can think of an audit trail as insurance. You pay it no heed or need it unless something goes wrong. It’s the same for an audit trail. You don’t need it until you really need it. But if you don’t have one, the consequences can be catastrophic.
The benefits of having a software audit trail with audit automation in place include:
Once employees realize that everything is being tracked by audit trail software, they think twice about attempting something they shouldn’t. A good AP automation platform will record each and every transaction with time-stamps.
Reduction of Manual Errors
How many times have people in accounting or finance spent hours searching for all the documents related to one transaction? A software audit trail can access all records instantly. The audit trail will also show corrections or other changes made to a transaction and provide visibility into who did what, when.
Reduction of Stress Levels
Tax audits can be painful and expose the business to tax penalty risk any time it happens. Audit fees are based on the time involved and paper processes will take up a considerable amount of it.
Not having an audit trail, or having missing documents and transactions raises red flags for auditors. It’s wise to ensure everything is available for review, and quickly.
Ensuring Compliance to Regulations and Investor Concerns
Companies in every industry, whether they are regulated by the government or other regulatory body need to show that they are compliant with policies and procedures. Lenders and investors need to be assured that the organization is transparent and accountable for all the transactions it undertakes.
Comprehensive AP automation software is engineered to provide an audit trail complete with all of the documents and messages involved in each and every transaction.
For more information about Rillion AP Automation with Archive & Audit, visit our solution page here.
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