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Rillion has a flexible approval workflow with drag and drop functionality, 1-click approvals, and no coding costs!
Create better, faster, smarter, and easier approval workflows with our AP automation solutions. Whenever you, supervisors, and employees are having to spend more time tracking, sharing, and in other ways managing invoices than actual work ー it’s a sign your invoice approval workflows would benefit from becoming automated.
“Invoice flows in Rillion clearly display where invoices come from and where they are heading, which is very favorable in relation to closure”
Reduce invoice approval cycle times by half. With an automated approval workflow to relevant roles in your organisation, Rillion automates the approval process workflow of both PO and Non-PO invoices.
Rillion creates an automatic approval workflow, sending invoices to the proper approver according to pre-set rules. Add approvers to an existing workflow with ad-hoc routing.
Easy Exception Handling
Exceptions are flagged down in the approval process workflow, and approvers get a complete package to review including invoice, PO, goods receipt, and employee messages.
Optional PO Matching
Rillion’s matching engine matches invoices and purchase orders automatically. If the PO and invoice match, the invoice is sent to the ERP for recording. Exceptions are flagged and sent to approvers in the approval workflow for reconciliation.
Manual and paper-based processes slow down the invoice approval process and are prone to human error.
Approval workflow automation is a digitized version of the approval process that integrates with existing accounting systems, streamlining the invoice approval workflow of both PO and non-PO invoices.
Rillion automatically directs invoices to the designated approver. Invoices are visible in a central dashboard. Invoices and line items can be flagged. If the invoice has a PO, it is automatically matched.
What is an invoice approval workflow?
An invoice approval workflow refers to the process of approving invoices before the payment is processed. The approval workflow is a very important process that ensures that the invoice is legitimate and there are no discrepancies between the invoice and original purchase documents.
A typical approval workflow includes the following steps:
The approval workflow plays an important role in AP automation. There’s a plethora of challenges in a manual invoice approval workflow that is solved Rillion. These challenges include:
Invoices end up lying on a manager’s desk or in their email inbox for days or weeks. The process is slower if there are multiple approvers and it’s not clear who’s responsible for the approval, or at which stage of the approval process the invoice is in.
Higher exposure to fraud due to far less visibility and lack of control in a manual approval workflow compared to automation.
When dealing with large numbers of invoices in different formats, making it difficult for AP employees to do their work efficiently.
Bottlenecks in the accounts payable approval process that can sour your relationship with suppliers, cause delays in your own product or service delivery, and be the cause of late payment penalties.
Vendor invoices being overpaid or underpaid and/or data inconsistencies due to manual data entry.
Schedule a Free consultation so that we can understand your needs and provide you with the best solution.