Accounts Payable professionals in wholesale and retail face many unique challenges. The volume of invoices dealt with is high – and so are the number of suppliers. Retailers need to be quick to respond to new market trends at all times.
The retail chain Clas Ohlson struggled with more and more invoices and manual matching between purchases, delivery and invoices for several years. In connection with the change of financial system, they saw the possibility of implementing an electronic invoice management solution with automatic matching.
Rillion offers AP automation in the Cloud with invoice processing, mobile approval workflows, complex PO matching and audit trail.
With a modern AP solution, you will eliminate manual data entry, reduce repetitive and time consuming task and speed up the approval workflow. Avoid late payments and get satisfied suppliers!
A fully automated AP process can offer dramatic improvements, allowing the finance department to focus on strategic tasks such as profitability analysis and increasing vendor loyalty.
Rillion’s user-friendly system can receive invoices in many different formats, i.e. scanned paper invoices, PDF’s or EDI/e-invoice. When invoice data is captured, the invoice will be sent out in a pre-defined approval workflow. PO invoices can be automatically matched against the order.
The system automatically sends out reminders to approvers well in advance of monthly closing.
Invoices are sent out in a pre-defined workflow for invoice approval.
Purchase invoices can be matched by the system against a contract or purchase order.
Using artificial intelligence and capture automation, data is intuitively extracted from both paper and emailed invoices with 95% accuracy rates for paper and a 100% accuracy rate for electronic formats.
Rillion automatically sends invoices to the proper approver, according to pre-set rules. If needed, you can add approvers to an existing workflow and ad-hoc routing is possible.
Match vendor invoices to purchase orders, contract or goods receipts. Our advanced matching functionality automatically matches hundreds of lines – saving you time and money.
A step-by-step history of invoice transactions is recorded, including communications between internal staff and suppliers. Rillion creates a complete searchable invoice archive for reference and auditing purposes.
"We manage nearly 300 solar sites. Each solar farm is its own company, and each installation has its own tax implications with our investors. We’re using Palette* for the audit function, to handle enquiries for all of these accounts. (*Palette is now Rillion)"
Terry Trejo | Cypress Creek
"I like that with Rillion you see a pie chart of the expenses. So each month I can see that at a quick glance… which is nice, you know each day when I go through entering/posting the invoices I kind of look at that to see where we’re at."
Nikki Milian | Smiles First Corporation
"The system is intuitive, our clients quickly understand what to do and we are able to follow these companies’ growth. As they grow, we can keep scaling up the systems or the number of employees we assign to them."
Mattias Ryglert | Brain Accounting
"Most homebuilding companies store their invoices on a job by job basis and stick them all in a job folder. If you want to find all the invoices for one vendor can you imagine having to go to every single job, every single job folder? Being able to search in Centsoft* and export all the invoices in one PDF makes it a lot quicker and easier.(*Centsoft is now Rillion)"
Ryan Tatum | Tatum Homes
Schedule a free consultation so that we can understand your needs and provide you with the best solution.
When the AP process is automated, many businesses choose to level up automation and also include the purchasing process.
Efficiency is increased with each element that is automated, and that contributes to increased control and profitability. Rillion assists you on the path towards full automation so you spend time on higher value work.
Review and approve the purchase order instead of waiting for the invoice to arrive before signing off on the purchase.
With a user-friendly system for purchase-to-pay, you steer the purchaser towards selected suppliers, lowering both costs and time spent on the purchasing process.
Administration is reduced for the purchasing department, which can devote more time to negotiate favorable agreements and discounts. With our advanced matching engine, all PO-invoices can be matched by the system allowing for a “touchless” process.
Rillion provides accounts payable automation (AP Automation) to organizations in over 50 countries worldwide. We get high ratings for ease of use and great support. 96% of Rillion customers feel that the platform fulfills expectations, and 95% consider Rillion to be a worthwhile investment.
Our job is to make your job easier, let us show you how!
AP Automation for your
peace of mind- we got this.
Rillion Inc.
330 North Wabash Avenue, 23rd Floor
Chicago, IL 60611
Contact us
Rillion AB
Box 7025
103 86 Stockholm
"It’s amazing. The solution recognizes the invoice and it’s learning from those invoices, making it a smoother process. Once those invoices are getting thrown into the project manager teams, it’s already filled out for them to review."
Adrian Galvin | VMG Construction