AP Automation for Small Business

Automate accounts payable for your small business with a system that is intuitive and fast. Comes with invoice capture and mobile approval workflow. Easy to use with fast setup – cut invoice processing times in half.

Make managing, approving and paying vendor bills faster and easier

Recurring invoices automation

Invoice Capture

Stop hand keying invoice data into your accounting system! Rillion takes care of that for you.

Recurring invoices automation

Approval Workflow

Approvers approve their invoices on smartphone or laptop 24/7.

Recurring invoices automation


Pay bills by ACH, virtual credit card, wire or electronic check. All with advanced compliance protection.

Recurring invoices automation

Fast Setup

Get connected to your accounting system and up and running quickly.

Recurring invoices automation

Advanced Search

Search for any word or number on an invoice, no matter where the words or numbers are located.

Recurring invoices automation


Ready to go integration to your accounting software.

For even more automation add on:

Full visibility and control

AI Assistant

Rillions artificial assistant quickly learns how to code your invoices so that you don´t have to.

Watch the video and see how it works!

Spend less time managing Accounts Payable

How Invoice Automation for Small Business Works


Incoming vendor bills are automatically interpreted, and their data fields are captured using OCR and AI digital capture technologies. This process works for paper, PDF, XML, Word, or other digital formats. The system identifies each bill by the vendor and gathers essential information such as vendor data, reference, amount and tax. Based on supplier references and pre-established rules, the system proposes an approval workflow.

Eliminate manual work.
Automate your vendor invoice process today.

Listen to Our Customers

Link to: How construction firm VMG uses Rillion to increase productivity Link to: Healthcare firm Smiles First eases workload for the accounts payable team

Reduce your workload

Paper and emailed invoices are automatically entered into a central dashboard. Stop having to enter all your invoice data by hand and get visibility into all of your payables.

Rillion’s AP automation software automatically sends invoices to the proper approver by laptop or mobile. Approvers can view the invoice and approve with one click. The searchable invoice archive lets you search both current and paid invoices quickly.

Easy to use AP Automation for small businesses - try Rillion

Smooth approval workflow

Rillion’s solution receives and interprets invoices of various formats, such as paper invoices, PDFs or e-invoices. Invoices are automatically sent out in the approval workflow for review and approval. Once approved, the invoice is transferred to your accounting system for payment.

Easy to use and saves time

Rilion gets high marks for “ease of use”. With unlimited users and an intuitive interface, you’ll carve out more time for more important tasks – like serving customers!

Automated approval workflow

Invoices are approved with one click on desktop, tablet, or smartphone.

Automated invoice capture

Paper and email invoices are captured and invoices are visible in a central dashboard.

Powerful search engine

Our powerful search engine allows for easy access to historical data and a wide range of useful reports.

Approve Invoices Online

With Rillion invoices can be approved on your computor, tablet or mobile phone. Watch this short clip to see how easy it is to approve when you are on the go!

Fast Integration with Popular Accounting Systems

Rillion’s Invoice Automation solution is designed to easily connect with different accounting systems.

Rillion AP Automation for Business Central
Rillion AP Automation for Quickbooks Online
Rillion AP Automation for Quickbooks Desktop
Rillion AP Automation for NetSuit
Rillion AP Automation for Xero

Eliminate manual work.
Automate your vendor invoice process today.

Let´s get started now

We can have you up and running in an hour, how long it takes is up to you!

Rillion Customer Onboarding Journey for Small Business

Frequently Asked Questions

AP Automation stands for Accounts Payable Automation. It automates the capture of bill (vendor invoice) data so you don’t have to key the information into your accounting system manually, automates the approval workflow so you don’t have to chase people down with emails and phone calls to have them approve invoices, and gives you a complete searchable invoice archive in the cloud so you can find a current or paid invoice fast.

We’ve streamlined the process of connecting with many popular accounting systems, so all you have to do is click a few buttons and the two systems are integrated. Once you are connected, Rillion will communicate with your accounting system to get all the information it needs such as vendor data, chart of accounts, and so on. A Rillion solution consultant will support you with the initial connection.

AP automation improves the invoice approval process in several ways, making the process both quicker and more efficient. Automatic forwarding to authorized approvers. Sending notifications and reminders automatically. Removes unnecessary human involvement. Stores key elements and conversations in one place for the invoice and makes them accessible to all relevant parties.

Invoice Capture, Digital Approval Workflows and connection to your accounting system (initial connection is set up by a Rillion solution consultant). Our pricing is based on the annual volume of supplier invoices to be processed. The AI-assistant is an add-on which comes with a small extra cost to the basic subscription.

Rillion has a support ticket system for all of your queries. As well we have a customer Activation Team that gets you set up and checks in within 30 days to see how you are doing. Read more about our support

Guide: Easy to Use Small Business Accounting Software

Small businesses are looking for ways to decrease drudgery and repetitive, manual tasks. Here’s 5 ways to make accounts payable easier for you and your team.

Guide: AP automation for small businesses

Want to automate your vendor bills?

Get in touch with us, we are experts in invoice processing automation.