AP Automation for Franchises

Engineered from the ground up with accounts payable in mind, Rillion’s AP Automation for franchise organizations gives your staff flexible approval workflows & automated invoice processing for contracts and recurring invoices.

Franchise operator Tacala chooses Rillion for AP Automation

Tacala Chooses Rillion AP Automation to Help Manage 300+ Franchise Locations

Tacala needed to optimize their AP Automation operations. Before implementing the Rillion solution, paper processes for managing recurring utility bills for over 300 locations was time-consuming and fraught with manual error.

AP Workflow for Franchises

Franchise organizations receive high volumes of recurring invoices from contracts for services such as cleaning, maintenance, and utilities for many different locations.

Most ERPs don’t have the granular capability to archive and connect multiple service contracts to the recurring invoices attached to them. That means franchise organizations have to deal with contract invoices separately, which can be both resource-intensive and time consuming. Using AP automation software can help bridge this gap.

Accounts Payable Workflow for Franchises with Rillion
Franchise Accounting Problems and Solutions - free guide from Rillion

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Many franchise organizations struggle with manual processes that slow down cycle times and create bottlenecks in the accounts payable process.

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A user-friendly system

Get a user-friendly system that is accessible from anywhere at any time, allowing staff who spend their working day out of the office to approve service invoices on the go.

Matching Recurring Invoices to a Contract

Repeat invoices such as rentals, phone, internet contracts and other utilities are automatically matched to account numbers or contracts, posted to the proper charge codes, and approved for payment.

Contracts Archive

Different types of contracts can be archived and classified. Administrators can decide who will have permissions to view specific contracts, and specify which contracts are confidential.

Contract Notifications

When the date is set for the renegotiation, extension or termination of a contract, the responsible person in the organization is notified. The reminder e-mail includes information about the contract details and any actions that need to be completed.

Remote Access

Easy access on any device. Approve invoices in your mobile while travelling.

Seamless Integration with your ERP

Invoice Data Capture for Franchises

Invoice Data Capture

Rillion’s capture solution ensures you eliminate paper completely. Whether invoices are received as paper or email formats, the data is captured quickly and efficiently. No manual data entry is required.

Efficient AP Workflow

Rillion automatically sends invoices to the proper approver, according to pre-set rules. If needed, you can add approvers to an existing workflow and ad-hoc routing is possible.

Rillion offers Automated Approval Workflow for Franchises
Rillion’s Automated Matching of Recurring Invoices help Franchises save time

Automated Matching

Recurring invoices for services are automatically matched to account numbers or contracts and posted to the proper charge codes.

Archive & Audit

A complete contract archive complete with permissions. A step-by-step history of invoice transactions is recorded, including communications between internal staff and suppliers. Rillion creates a complete searchable invoice and contract archive for reference and auditing purposes.

Audit Trail Software - Rillion

Don’t take our word for it

Carrie Self CPA at Tacala

"With our contracts being matched to vendor invoices for over 300 locations, Rillion has reduced our manual workload and really optimized our AP operations."

Carrie Self CPA | Tacala

"I like that with Rillion you see a pie chart of the expenses. So each month I can see that at a quick glance."

Nikki Milian | Smiles First

"What Rillion provides is great for what I need, and it has all the tools that I need in order to process all invoices and get them approved in line with my project managers and my account payables."

Adrian Galvin | VMG Construction

Gerry Trejo, Cypress Creek

"We manage nearly 300 solar sites. Each solar farm is its own company, and each installation has its own tax implications with our investors. We’re using Rillion for the audit function, to handle enquiries for all of these accounts."

Gerry Trejo | Cypress Creek

"We searched for a flexible purchase-to-pay solution that could help us control purchasing, and secure supplier loyalty, that would also live up to our internal authorization framework."

Eva Petré-Rege | Coor Service Management

Want to try Rillion?

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AP challenges for Franchise Organizations

Managing and processing multiple contracts for hundreds of franchisees can be a bit daunting.

Without some form of automation, finance administrators have to handle both contract documents and the accompanying recurring invoices manually. That means numerous spreadsheets, file folders with contracts, and emails are the only way to keep up.

As well, contracts come with varying terms and contract completion dates.

Not keeping track of all the details that accompany a contract can mean losing the advantage when renewing a contract on better terms, dealing with downtime when a contract expires without any notifications, overpaying or paying the wrong amounts, or having the franchise credit rating be affected by missed payments.

Not only do recurring invoices have to be processed and paid, administrators have to check that invoices match contract terms.

Some services do not provide an invoice with each monthly payment so an internal invoice has to be generated.

This is where a solution like Rillion can make a difference.

Rillion’s contract module can automate and optimize the contract/recurring invoice process, saving the franchise organization time and reducing the risk of missed payments or renewal opportunities.

Rillion – AP automation for your peace of mind

Rillion provides accounts payable automation (AP Automation) to organizations in over 50 countries worldwide. We get high ratings for ease of use and great support. 96% of Rillion customers feel that the platform fulfills expectations, and 95% consider Rillion to be a worthwhile investment.

Our job is to make your job easier, let us show you how!