Accounting integrations

Simple supplier invoice handling for Xero

Keep Xero for your accounts. Rillion One captures and codes your supplier invoices, routes them for approval and posts them to Xero as bills. It's simple to set up, and most customers are live within four weeks.

Rillion is trusted by finance leaders at 30,000+ mid-sized and large organizations

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Everything invoice handling should be

Xero handles your bills and payments. Rillion One takes care of everything before that, capturing, coding, and approving supplier invoices in one simple system, so bills reach Xero ready to pay.

Less time on every invoice

No more typing supplier details, amounts, and VAT into Xero. Invoices arrive captured and coded, so your team reviews and approves rather than keys in.

Fewer errors in your books

Every invoice is checked against your own supplier and account data before it reaches Xero. Mistakes are caught early, not at month-end.

Approvals without the chasing

Invoices go straight to the right person, who can approve from their phone. No more forwarding emails or hunting for signatures.

One system, not a stack of apps

Capture, coding, approval, and your invoice archive all live in one place. There's one login to manage, and one place to look when someone asks about an invoice.

Up and running in weeks

Rillion One connects to Xero and adapts to how you already work. Most customers are live within four weeks, without a long implementation project.

Help when you need it

Free support by phone or email is included in every package, and 95% of customers rate our support as good or very good.

Rillion One features

What Rillion One adds to Xero

Rillion Capture

Rillion Capture reads invoices the way an experienced AP manager would, not like a scanner. It handles any format, language, or layout, and works on new suppliers from the first invoice, with no templates to build or maintain. Every field is checked against your own data, and your team reviews only where it adds value. E-invoices are supported too.

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AI coding

Rillion One suggests the right account and tracking categories for each invoice, so your team confirms the coding rather than keying it in and correcting it.

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Smart approval workflows

Set up approval flows without a complex setup. AI can add the right approvers automatically, including when several people need to sign off the same invoice, and approvers can sign off on their phones.

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Bills posted straight to Xero

Approved invoices go to Xero as bills, with supplier, coding, and amounts already filled in, ready to pay.

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Searchable invoice archive

Find any invoice in seconds, even by searching for text inside the invoice image itself.

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Contract handling

Store supplier contracts in Rillion One, link them to their invoices, and get reminders before they expire.

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Reports ready to use

Ten ready-made reports cover payment times, spend, cash flow, and automation levels, using same-day data.

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Unlimited users and multiple companies

There's no per-user pricing, so anyone who approves invoices can be included, and auditors or board members can be given read-only access. Several companies can be managed in one place, even if they don't all use Xero.

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How Rillion One works with Xero

Capture

Supplier invoices arrive by email, as PDFs, or as e-invoices. Rillion Capture reads each one and extracts the supplier, invoice number, dates, line details, amounts, and VAT, whatever the format or layout.

It matches the supplier against your Xero contacts and checks every field against your own data, so errors are caught before anything moves on. New suppliers work from the first invoice, with no templates to set up.

Code

Rillion One suggests how each invoice should be coded, choosing the account and tracking categories based on how similar invoices have been coded before.

Your accounts and tracking categories stay in sync with Xero, so every suggestion matches how your books are set up. Your team checks and confirms the coding instead of typing it in.

Approve

Each invoice goes to the right approver automatically. AI can add approvers for you, including when several people need to sign off. Approvers can review and approve on their phones or computers, so invoices don't sit in someone's inbox.

Every decision is recorded, so you can always see who approved what and when.

Post to Xero

Once approved, the invoice is posted to Xero as a bill, with the supplier, coding, and amounts already filled in, ready for your normal payment run.

The invoice and its full history stay in Rillion One's searchable archive, so you can find any invoice in seconds when a supplier or auditor asks.

3 reasons Rillion One is the right fit for Xero users

Capture that reads invoices like your AP team does

Basic capture tools pick up a few header fields and leave the rest to you. Rillion Capture understands the whole invoice, its context, layout, and line details, in any format or language. Everything is checked against your own data, so the AI handles the repetition and your team makes the decisions.

Simple from day one

Rillion One adapts to how you already work, so you don't have to redesign your process around the software. Most customers are live within four weeks, and with no per-user pricing, everyone who needs to approve invoices can be included at no extra cost.

Experts who are easy to reach

We've focused on automated invoice handling for over 30 years, and more than 40 million invoices pass through Rillion each year. When you need help, you reach people who know invoice handling inside out, and 95% of customers rate our support as good or very good.

Testimonials

What our customers say

“I had thought at that time we could expand our AP process improvement into the other areas of the company but what I didn’t expect was how soon our CFO took advantage of the technology that Rillion had to offer.”

Accounting Manager, USFarathane

"[With Rillion,] we processed 20 invoices in 15 minutes — a task that previously took 2 hours. It’s a huge time efficiency gain."

Eric Dills, Controller, Robinson Lumber

"I like that with Rillion you see a pie chart of the expenses. So each month I can see that at a quick glance... which is nice, you know each day when I go through entering/posting the invoices I kind of look at that to see where we’re at."

Nikki Milian, Accounting Manager, Smiles First

"Rillion Prime allows us to decide for ourselves the best and most efficient way to process invoices. It was important to find a great, modern solution, and a provider that offers services in Finnish."

Petri Hangasluoma, CFO, Minimani

"From a finance perspective, the benefit is that invoice processing is now much smoother. Rillion Prime offers various features that enable further development and streamlining of operations. One significant aspect regarding smoothness, and efficiency of invoice processing, has been the ability to organize work roles in the best possible way to simplify the workflow."

Teija Hautamäki, Chief Accountant, Minimani
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Ready for the next step?

Bring peace of mind to your Xero bills

Rillion One works with Xero to capture, code, and approve your supplier invoices, so bills reach Xero ready to pay and your team gets time back.

Your questions answered

Xero supplier invoice automation FAQs

How is Rillion One different from Xero's built-in invoice capture?

Xero's capture tools get invoice data into Xero. Rillion One covers the whole process before payment. It captures the full invoice, including line details, suggests coding, handles approvals, links contracts, and keeps a searchable archive, all in one system.

Do I need a separate approval app?

No. Approval workflows are built into Rillion One, including invoices that need sign-off from several people. Approvers can review and approve on their phones.

How long does it take to get started?

Most customers are live within four weeks. Rillion One adapts to how you already work, so there's no long implementation project.

Is Rillion One right for a company our size?

Rillion One is built for companies handling roughly 5,000 to 20,000 supplier invoices a year. If you handle far fewer, the time saved may not justify a dedicated system. If you handle many more, or need advanced purchasing controls, Rillion Prime is designed for those needs.

Do we pay per user?

No. Rillion One has no per-user pricing, so everyone who approves invoices can be included. You can also give auditors or board members read-only access.

What support do we get?

Free support by phone and email is included in every package, and 95% of customers rate our support as good or very good.

Is the Xero integration with Rillion One secure?

Yes. Rillion uses role-based access, encryption, detailed approval trails, and a cloud architecture built for compliance. For specifics on audits and certifications, visit the Security page in the Trust Center.