Integrations

AP automation for ServiceTitan

Keep ServiceTitan for the field and your ERP for the books. Rillion connects the two, syncing purchase orders, matching invoices to POs and delivery receipts, and sending approved invoices to Sage Intacct or your ERP. No more reconciling by hand.

Rillion is trusted by finance leaders at 30,000+ mid-sized and large organizations

about_value_Logo_152x36
Cypress_Creek_Logo__152x36
TACLA_Logo__152x36
renta_Logo_152x36
USFarathane_Logo__152x36
SMILES_FIRST_Logo_152x36
HARTELA_Logo__152x36
Curio_152x36
USFarathane_Logo_500x250
Fb_solution_152x36
Tingue_152x36
Paulas_choice_152x36
Patrick_lumb_152x36
Together_Womens_Health_152x36

Everything AP automation should be

ServiceTitan manages purchasing and receiving in the field. Rillion connects that activity to finance with AI invoice capture, automated invoice matching, flexible approvals, and a clean handoff to your ERP, so AP keeps up with operations.

Less time spent reconciling

Stop comparing ServiceTitan, inboxes, and your ERP line by line. Your AP team spends its time on the few invoices that need a decision.

Invoices that keep moving

Invoices no longer wait in a queue for someone to check them. Suppliers get paid on time, and month-end stops being a scramble.

Pay only for what you received

Every invoice is checked against what was ordered and delivered, at the price you agreed. Your purchasing rules hold across every branch.

No more "where's that invoice?"

See which invoices are on hold, why, and who needs to act. Problems get solved early instead of turning up at close.

Field and finance on the same page

Operations and finance work from the same purchasing data. That means fewer emails back and forth, and fewer surprises.

Grow without growing AP

Add technicians, jobs, and invoices without adding to your AP team.

Rillion AP automation

Get more out of ServiceTitan with Rillion AP automation

AI-native invoice capture

Supplier invoices arrive by email, PDF, or paper. Rillion extracts the data automatically with around 95% accuracy from day one and gets better as it learns from your invoices.

Capture_ Advanced AI capture _1080x1080

PO sync and touchless matching

POs created in ServiceTitan flow into Rillion automatically. Rillion then matches each invoice to its PO and delivery receipt, including multi-line orders for parts and equipment.

1_1_Custom aproval workflows_2_Featured_2_1080x1080

Price and quantity variance detection

When an invoice doesn't match what was ordered or delivered, Rillion flags the difference before anything posts.

4_5_Automatic invoice capture-min

Exception workflows

Invoices that match fully go through without anyone touching them. Exceptions go to the right approver by branch, department, or amount, with automatic reminders and mobile approval.

4_5_searchable_invoice-min

Multi-entity management

Run AP for every branch, brand, or legal entity in one place. Invoices are routed to the right entity automatically, and you can approve across all of them from a single screen. It’s included in every plan, with no limit on entities.

1_1_Multi-entity_location management_2_1080x1080_smaller

Unlimited users included

Bring in every branch manager, buyer, and approver at no extra cost. Rillion doesn't charge per user.

4_5_Unlimited users included-min (1)

How our ServiceTitan AP automation integration works

Sync

The process starts in ServiceTitan. When a technician, buyer, or branch manager creates a purchase order there, it syncs to Rillion automatically with its vendor, line items, quantities, and prices. When goods are received, the delivery receipt follows. Rillion then has an up-to-date record of what was ordered and what arrived before the supplier's invoice even comes in. Vendors, dimensions, cost centers, and other finance master data also stay in sync with your ERP, so ServiceTitan, Rillion, and your books use the same reference data.

Capture

Supplier invoices come in by email, PDF, XML, or paper. Rillion reads each one with AI and pulls out the supplier, PO reference, line items, amounts, and tax. Nobody has to retype anything and it's more accurate than OCR.

Match

Rillion matches each invoice against its ServiceTitan PO and delivery receipt, line by line. Price or quantity differences are flagged before the invoice can go any further.

For cost (non-PO) invoices, Rillion applies your preset rules for routing and coding. Distributions are proposed to the correct account, project, and cost center. 

For even better coding and routing, you can enable Rillion’s AI engine. It continually learns from final postings and rules, so automated coding proposals improve over time.

Approve

Invoices are auto-coded and routed for approval to designated approvers or exception handlers using your preset rules. All approvers get clear visibility into invoice status and payment timing, and can approve on any device.

If everything is in order, the invoice is forwarded to ServiceTitan for final booking and recording. Any exceptions are directed to the appropriate individual according to predefined paths so nothing stalls.

Post

Once approved, the invoice goes to your ERP with the correct vendor, coding, and dimensions, ready for payment. Rillion keeps the invoice image, the match against the ServiceTitan PO and receipt, and the full approval history in one searchable archive. Finance can trace any payment back to the original field purchase, which makes audits and month-end close faster.

Alternatively, process payments directly in Rillion with Rillion Pay to automate vendor payments, eliminate paper checks, reduce costs, help prevent fraud, and gain better insight into payment status. In all cases, payment outcomes and remittance information are reflected back in Rillion for centralized archiving and future audits.

3 reasons Rillion is the right AP automation for ServiceTitan users

Built for the gap between operations and finance

Most AP tools connect only to the ERP, so purchasing data from ServiceTitan never reaches them. Rillion takes in POs and delivery receipts directly from ServiceTitan, so invoices are matched against what was actually ordered and received in the field.

Ready for complex, growing field service businesses

Multiple branches, legal entities, and approval chains are normal for growing service companies. Rillion handles AP across all of them from one platform. Each location keeps its own approval rules, and every user is included at no extra cost.

Works with your ERP, today and tomorrow

Rillion connects with over 50 major ERPs, so ServiceTitan users aren't locked into one finance system. If you switch ERPs as you grow, your Rillion workflows, approver lists, and invoice archive stay in place.

Testimonials

What our customers say

“I had thought at that time we could expand our AP process improvement into the other areas of the company but what I didn’t expect was how soon our CFO took advantage of the technology that Rillion had to offer.”

Accounting Manager, USFarathane

"[With Rillion,] we processed 20 invoices in 15 minutes — a task that previously took 2 hours. It’s a huge time efficiency gain."

Eric Dills, Controller, Robinson Lumber

"I like that with Rillion you see a pie chart of the expenses. So each month I can see that at a quick glance... which is nice, you know each day when I go through entering/posting the invoices I kind of look at that to see where we’re at."

Nikki Milian, Accounting Manager, Smiles First

"Rillion Prime allows us to decide for ourselves the best and most efficient way to process invoices. It was important to find a great, modern solution, and a provider that offers services in Finnish."

Petri Hangasluoma, CFO, Minimani

"From a finance perspective, the benefit is that invoice processing is now much smoother. Rillion Prime offers various features that enable further development and streamlining of operations. One significant aspect regarding smoothness, and efficiency of invoice processing, has been the ability to organize work roles in the best possible way to simplify the workflow."

Teija Hautamäki, Chief Accountant, Minimani
Rillion_Gradient-CTA_lowres compressed

Ready for the next step?

Stop reconciling ServiceTitan by hand

Rillion connects purchasing, receiving, and AP in one workflow, so your finance team can stop reconciling by hand and keep up as the business grows.

Your questions answered

ServiceTitan AP automation FAQs

How does Rillion integrate with ServiceTitan?

Purchase orders and delivery receipts created in ServiceTitan sync to Rillion automatically. Rillion captures supplier invoices, matches them against the ServiceTitan PO and receipt, sends exceptions for approval, and transfers approved invoices to your ERP.

Do we still need an ERP if we use ServiceTitan and Rillion?

Yes. ServiceTitan runs your field operations, and your ERP remains your system of record for accounting and reporting. Rillion connects the two, so purchasing activity in ServiceTitan flows through AP and into your books without manual reconciliation.

What happens when an invoice doesn't match the ServiceTitan PO?

Rillion flags price and quantity differences before the invoice posts. The invoice goes through your approval workflow to the right person, who can review it next to the PO and receipt and decide how to resolve it.

Can Rillion handle multiple branches or legal entities?

Yes. Rillion manages AP across branches and entities from one platform. Routing and coding can be set by branch, department, or amount, so each invoice reaches the right approver and posts to the right entity.

Is the integration secure?

Yes. Rillion uses role-based access, encryption, detailed approval trails, and a cloud architecture built for compliance. For specifics on audits and certifications, visit the Security page in the Trust Center.