AP automation for Workday

Invoices arrive by email, PDF, XML, or paper, and Rillion reads each one with AI. It identifies the supplier against your Workday supplier records and extracts the invoice number, PO reference, line items, amounts, and tax. Nobody has to retype a thing.

For PO invoices, Rillion’s matching engine checks each invoice against the corresponding Workday purchase order and receipt, even when they have hundreds of lines. It supports both two-way matching (invoice to PO) and three-way matching (invoice, PO, and receipt). Invoices with missing information or price and quantity differences go to the right person before anything posts, so only clean, matched data reaches Workday.

For cost (non-PO) invoices, Rillion AI predicts coding based on your historical invoice data. It proposes distributions to the correct account, project, and cost center, then learns from every final posting, so proposals get more accurate over time. Need fixed logic for certain suppliers or cost types? Add your own coding rules alongside the AI.

Invoices are routed to approvers or exception handlers based on your rules. Approvers can see invoice status and payment timing and can sign off on any device, with automatic reminders keeping invoices moving. Once approved, header and line data are sent to Workday Financial Management for posting, and any exceptions follow predefined paths so nothing gets stuck.

Approvers can see invoice status and payment timing, sign off on any device, and get automatic reminders that keep invoices moving. Exceptions follow predefined paths, so nothing gets stuck.

Approved invoices can be paid through Workday's standard settlement process.

Alternatively, process payments directly in Rillion with Rillion Pay to automate vendor payments, eliminate paper checks, reduce costs, help prevent fraud, and gain better insight into payment status. In all cases, payment outcomes and remittance information are reflected back in Rillion for centralized archiving and future audits.