Purchase to Pay Automation

Control, regulate, and automate your company’s purchase to pay process with Rillion. Automate the complete purchase to pay workflow with automated purchase requisitions, purchase order processing, approval workflows, purchase order matching, and invoice processing.

The purchase to pay process in Rillion

Automate Your P2P Process with Rillion

Engineered from the ground up with accounts payable in mind, Rillion’s Purchase automation gives your staff automated invoice data capture, flexible approval workflows, automated invoice processing, automated PO matching, and much more.

Benefits of Purchase to Pay Automation

Purchase to pay automation benefits everyone in the organization. Finance administrators eliminate manual data entry, because invoice data capture extracts all the relevant fields from both paper and emailed invoices.

Approval workflow sends vendor invoices to the proper approver, as per your business rules. Managers and supervisors can approve invoices 24/7 on desktop, tablet, or smartphone, including one-click approvals in email.

The AP department conserves resources with automated PO matching that matches the PO, invoice and goods receipt within minutes of the invoice being received. Exceptions are workflowed to the person responsible complete with all the information they need to clear the exception.

Don’t take our word for it

Carrie Self CPA at Tacala

"With our contracts being matched to vendor invoices for over 300 locations, Rillion has reduced our manual workload and really optimized our AP operations."

Carrie Self CPA | Tacala

"I like that with Rillion you see a pie chart of the expenses. So each month I can see that at a quick glance."

Nikki Milian | Smiles First

"What Rillion provides is great for what I need, and it has all the tools that I need in order to process all invoices and get them approved in line with my project managers and my account payables."

Adrian Galvin | VMG Construction

Gerry Trejo, Cypress Creek

"We manage nearly 300 solar sites. Each solar farm is its own company, and each installation has its own tax implications with our investors. We’re using Rillion for the audit function, to handle enquiries for all of these accounts."

Gerry Trejo | Cypress Creek

"We searched for a flexible purchase-to-pay solution that could help us control purchasing, and secure supplier loyalty, that would also live up to our internal authorization framework."

Eva Petré-Rege | Coor Service Management

Key Features of Rillion’s Procure to Pay Software

Key Features of Rillion’s Purchase to Pay Software

Review and approve the requisition and purchase order instead of waiting for the invoice to arrive before signing off on the purchase. With a user-friendly system for purchase-to-pay, you steer the purchase towards selected suppliers, lowering both costs and time spent on the purchasing process.

Administration is reduced for the finance department, which can devote more time to negotiate favorable agreements and discounts with indirect suppliers.

When purchasing and invoice management are digitally transformed, a large amount of data becomes accessible. Rillion’s solutions bring advanced functionality for analysis and reporting, and it’s easy to work with the key ratios and KPIs that grow your business.

Examples of information that can easily be accessed by Rillion include total spend per supplier, average invoice processing time, payment forecasts, budget vs actual spend, and many more reports that can be produced with just a few clicks.

Cloud Service

Rillion’s Cloud solution contains all the product features needed to automate the entire process for purchase to pay.

With our cloud service, you receive a cost-effective, secure, and scalable solution without the need to invest in hardware. Operation, maintenance, and upgrades are included and are carried out by Rillion’s technical specialists.

Our purchase-to-pay cloud solution includes all the functionality required to automate the entire process, and you only pay for the modules you use. Automate invoice management first, and then link in purchases, agreements, and expenses.

Purchase to Pay solution hosted in the Cloud
Relevant KPIs in Procure to Pay processes

Purchase to Pay – KPIs

While every business and industry is different, the purchase to pay KPIs (Key Performance Indicators) for reviewing the process largely remain the same.

When you’ve invested in purchase to pay software, you can observe the following indicators closely to better understand how your purchase to pay solutions are performing:

  • Purchase order cycle time
  • Average costs to process a purchase order or invoice
  • Lead time
  • Average time to process and approve an invoice
  • Invoice exception and first-time rate
  • Realized savings and discounts captured

Maximize the automation of your invoice management by allowing Rillion’s purchase-to-pay software to match invoices with purchase orders or contracts. Direct resources towards exceptions and free up time for higher-value work.

Make it easier for both managers and employees to manage purchases, invoices, and expenses. Reduce your administration in the finance and purchasing departments.

With automated purchase-to-pay software, it’s easier to purchase the right product from the right supplier and for the right price. Approve the purchase order instead of the invoice and achieve full cost control before the purchase takes place!

Purchase to Pay Solutions – Trusted By Banks

Rillion is trusted by banks and financial institutions in the US and Europe. Accreditations in the US include SOC1, SOC2, HIPAA, GDPR, and PEPPOL.

Rillion’s purchase to pay solution is a highly configurable, modules-based solution available on-premise or in the cloud.

  • Global solution for multiple ERPs, countries, currencies, and tax rules
  • Unlimited users—no user license costs
  • Bulletproof compliance control and minimal IT involvement

Purchase to pay, often abbreviated as “P2P”, refers to the complete process of ordering to paying for a product or service. The purchase to pay process includes the following segments:

  • Sourcing
  • Requisitioning
  • Purchasing
  • Receiving
  • Payment

Purchase to pay is often used interchangeably with the term procure-to-pay, while they are similar, the term procure-to-pay usually refers to the procurement process. Purchase to pay is a term sometimes used for indirect purchasing, such as cleaning services and office supplies, as managed by the finance administrators.

The purchase to payment process is the process of using a purchase requisition to generate a purchase order, and then paying the PO matched invoice once the goods or services are received.

The first step is creating a purchase requisition, the next step is the generated purchase order, and then matching the invoice to the purchase order once the goods and services are delivered. The final step would be payment.

Finance administrators and business owners are looking for ways to control indirect spending. Purchase to pay automation provides more transparency and control without having to rely on policy manuals or employee’s interpretation of purchasing policy. Purchase to Pay Automation also reduces manual work by automating invoice data capture, approval workflow, PO matching, a searchable database as well as a complete audit trail.gle Content goes here

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Rillion – AP automation for your peace of mind

Rillion provides accounts payable automation (AP Automation) to organizations in over 50 countries worldwide. Over 95% of Rillion customers feel that the platform fulfills expectations and consider Rillion to be a worthwhile investment. We receive high ratings for ease of use and great support and we’d love to show you why.

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