AP automation for automotive

Automotive accounts payable automation — Faster approvals across rooftops

Built for multi-rooftop dealership groups, Rillion uses AI to capture invoices, match them against POs and receipts, automate approvals, and send payments.

Rillion is trusted by finance leaders at 30,000+ mid-sized and large organizations

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Sound familiar?

Manual invoice processing costs dealership groups time, money, and vendor trust.

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Invoices that don’t match POs or receipts

Parts, services, and vendor invoices don’t always line up with purchase orders, goods receipts, or OEM billing. AP teams end up manually checking line by line before an invoice can move forward.

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Slow approvals across rooftops

When approvals run through email or paper, payments stall and vendor relationships take the hit.

visibility

No single view across the dealership group

When AP is handled differently across locations, it becomes harder to manage cash flow, spot duplicate payments, and stay audit-ready every month-end.

Features finance teams dream about

Rillion: The best accounts payable automation solution for Automotive companies

AI-powered invoice capture

Rillion automatically extracts data from supplier, parts, and service invoices received by email, PDF, or scan. It’s AI learns from previous invoices and corrections to improve accuracy the longer its used.

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Automated invoice coding

Using historical invoice data, Rillion suggests GL accounts, departments, and other coding fields. This cuts time-consuming coding work while keeping finance teams in full control of how each invoice gets categorized.

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Flexible three-way PO matching

Rillion matches invoices against purchase orders and receipts automatically, while handily the exceptions common in dealership purchasing like split deliveries, back orders, substitutions, credits, and price or quantity differences.

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Automated approval workflows

Set approval rules by rooftop, department, invoice value, or other criteria. Then Rillion routes each invoice automatically to the right approver, every time.

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Multi-rooftop and multi-entity AP management

Manage invoice processing across every dealership and legal entity from one platform. Central finance teams can standardize processes and maintain visibility across the group, while individual rooftops keep the workflows and approval rules that fit their operations.

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Integrations with your existing systems

Connect Rillion with major ERP platforms, including Microsoft Dynamics 365, NetSuite, Sage, SAP, and Pinewood.AI. Rillion works alongside your existing systems so invoice data moves between platforms without repetitive manual entry.

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Real-time visibility into AP and spend

See supplier costs, outstanding invoices, approval status, and spend across entities to catch any discrepancies and understand where costs accumulate.

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Scale AP with your dealership

You can add new rooftops, suppliers, and invoice volume without needing to rebuild your AP process. Rillion supports increasingly complex workflows as the group grows.

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Key benefits

See what AI invoice automation can do for your automotive business

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Process invoices 85% faster

With Rillion, your invoice lifecycle speeds up by 85%. Keep parts and service invoice moving so payments never fall behind.

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Cut mistakes by 97%

Rillion’s fully automated PO matching and coding wipes out human error, avoiding costly disputes with vendors and OEMs.

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Grow 100% flexibly

Rillion grows with your dealership group. Our software is highly customizable for multi-entity management and streamlined approvals.

How does accounts payable automation for automotive companies work?

Capture every invoice with AI

Invoices arrive as digital PDFs via email, electronic invoices (XML/EDI), or scanned paper. Rillion uses AI to automatically read and extract vendor names, totals, and line items, then validates the information and checks for duplicates before the invoice moves into processing.

Code and route automatically

Rillion uses historical data and business rules to automatically suggest account coding, cost centers, and department tags. It then routes the invoice to the right approvater based on rules you set, whether by rooftop, entity, department, or invoice value. Reviewers and managers can invoice details and approve or reject directly from desktop or mobile.

Match with purchase orders and contracts

Rillion checks each invoice against the relevant purchase order, goods receipt, or contract. If everything lines up, the invoice moves forward. The system flags pricing, quantity, or receipt discrepancies (including backorders and split deliveries) so the right person can review them.

Pay suppliers securely and on time

After approval, Rillion posts finalized invoice data directly to your ERP or accounting system, cutting duplicate entry and keeping records aligned across every rooftop. Rillion Pay can then handle vendor and supplier payments and update payment records automatically.

Learn and improve continuously

Rillion keeps learning from past invoices, coding decisions, and corrections. As those patterns sharpen, suggestions only get more accurate, and more of your automotive AP workflow runs with less manual input.

AP automation that keeps pace with a growing dealer

Rillion is built to answer the concerns that come up most when dealership finance teams consider automating AP.

"We're acquiring rooftops faster than our systems can handle."

Rillion scales with your group as you add locations. New rooftops onboard onto the same platform, workflows, and approval rules.

"OEM invoices don't behave like normal vendor bills."

Rillion handles the exceptions that come with manufacturer and parts billing so mismatches get flagged instead of stalling the whole invoice.

"It won't talk to our DMS or ERP."

Rillion connects with major ERP platforms, including NetSuite, Microsoft Dynamics, Sage, and Pinewood.AI, so invoice data moves without manual re-entry.

"Centralizing finance means rooftops lose control."

Rillion lets central finance standardize processes group-wide while individual rooftops keep the approval rules and workflows that fit how they operate.

"Adding more approvers will get expensive fast."

Rillion doesn't charge per user, so GMs, department heads, and controllers across every rooftop can get access without driving up cost as the group grows.

"We need a clean audit trail across every entity."

Every invoice is traceable and searchable, with role-based permissions and a full audit history. You're always ready for an audit, whether it's one rooftop or twenty.

Three reasons why automotive companies trust Rillion for AP automation

1. Handles complex parts and OEM billing without slowing down

Rillion matches each invoice against the purchase order and receipt, catching pricing, quantity, and delivery mismatches from parts suppliers, service vendors, and OEMs before payment goes out.

2. Mobile approvals built for GMs who split time across the group

General managers and controllers rarely sit still. They're moving between the showroom, service bay, and other rooftops all day. With Rillion's mobile interface, they can review, code, and approve invoices from a phone or tablet, so approvals don't stall just because someone's off the desktop.

3. Predictable pricing as you add rooftops

Rillion doesn't charge per user, so dealership groups can add approvers at new rooftops (or bring on more staff during peak seasons) without paying for every added license. Costs stay predictable as the group scales.

Testimonials

What our customers say

"With our contracts being matched to vendor invoices for over 300 locations, Rillion has reduced our manual workload and really optimized our AP operations."

Carrie Self, CPA, Tacala

"95% of electricity invoices are auto-approved now. That’s thousands of invoices each month that no one has to touch."

Timo Aula, Manager of Order to Cash and Purchase to Pay
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"What was important to us was the ease of use and the fact that Rillion’s AI didn’t come with any extra integrations. The AI is built-in, so it learns on its own over time with the help of Rillion’s invoice data, and we don’t have to separately export data to the system. Implementing Rillion AI was the easiest implementation ever!"

Jouko Peltonen, Senior System Manager, Technopolis

"I like that with Rillion you see a pie chart of the expenses. So each month I can see that at a quick glance."

Nikki Milian, Accounting Manager, Smiles First

"What Rillion provides is great for what I need, and it has all the tools that I need in order to process all invoices and get them approved in line with my project managers and my account payables."

Adrian Galvin, VMG Construction
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Ready for the next step?

Simplify AP for your automotive business

Rillion helps automotive finance teams reduce manual work, resolve discrepancies faster, and keep invoices moving across rooftops, entities, and systems.

Teams winning with Rillion

See how companies are using Rillion to reduce manual AP work, speed up invoice processing, and gain better control across their operations.

Your questions answered

Automotive AP Automation FAQs

What is AP automation for automotive companies?

AP automation replaces manual invoice tasks with automated capture, matching, coding, approvals, and payments. For dealership groups, an AP automation platform can also centralize supplier and OEM invoice processing and approval workflows across multiple rooftops and entities.

Can AI help with automotive AP automation?

Yes. AI can extract invoice data, suggest GL codes, identify duplicates, support PO matching, and learn from previous transactions. This reduces manual work and helps dealership finance teams process invoices more accurately as volume grows.

How does invoice processing automation for dealerships work?

Invoices are captured automatically, validated, matched against POs and receipts, coded, and routed for approval. Once approved, the data can sync with your ERP and move forward for payment.

Can Rillion handle invoice and PO discrepancies?

Yes. Rillion can flag differences in pricing, quantities, receipts, and other invoice details. It also supports purchasing exceptions common in automotive, such as split deliveries, substitutions, backorders, and credits.

Can Rillion manage AP across multiple dealership rooftops or entities?

Yes. Rillion centralizes AP processes across rooftops, subsidiaries, and legal entities into one platform, while allowing individual locations to maintain the workflows and approval rules that fit their operations.

Does Rillion integrate with our existing ERP?

Rillion integrates with major ERP and accounting platforms, including Pinewood.AI, Microsoft Dynamics, NetSuite, Sage, and SAP, helping invoice and accounting data move between systems without manual entry.

Can Rillion automate vendor and supplier payments?

Yes. With Rillion Pay, approved invoices move directly into the payment process, ensuring vendors and suppliers are paid accurately and on time. Payment information flows into your financial systems to keep records accurate and up to date.