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AP Automation for NetSuite

Accounts Payable Automation for NetSuite gives you visibility that ensures accountability. Reduce approval cycle times and grow without adding to headcount.

Automated Invoice processing with integration to NetSuite

AP Automation & Invoice processing in Netsuite

Engineered from the ground up with accounts payable automation in mind, Rillion’s AP Automation for NetSuite boosts your investment in Netsuite by giving your staff flexible approval workflows, automated invoice processing, automated PO matching and much more.

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Features – Accounts payable automation in Netsuite

Invoice Data Capture

Whether invoices are received as paper or email formats, the data is captured quickly and efficiently. Manual data entry is not required and can be completely eliminated.

Automated Invoice Capture with integration to NetSuite ERP
Approval workflow that integrates to NetSuite

AP Workflow

Using an automated workflow and a central dashboard, Rillion provides automatic invoice reminders for NetSuite for PO- and Non-PO invoices.

Approvers can view and approve invoices on a laptop, on mobile, and in email without learning a new dashboard system.

  • Have visibility into Accounts Payable balances and payment/approval status
  • “Drag & Drop” approval workflows, ad hoc routing
  • Approvals are made directly in email or on a mobile device

2 & 3-way PO matching

Rillion’s unique cascading matching system can handle matching against purchase orders at the header or line level.

In a “no match” situation, or if a non-PO invoice arrives, workflow takes over. Exceptions are flagged and the approver gets everything they need to reconcile.

  • Invoices, purchase orders, and goods receipts are matched by the software
  • Match items at both the header or line level, whether it is 50 lines or 500 lines
  • Complete audit trail of approvals and communications become part of the transaction record
2 & 3-way PO matching in Rillion save lots of time
Automate you Recurring Invoices in Rillion - pay them from NetSuite

Recurring Invoices (or Contracts)

Repeated invoices are matched to account numbers or contracts, posted to the proper charge codes and approved for payment through NetSuite automated invoicing.

Reminders are sent when a contract is about to expire. If required, expenses are split between different departments.

  • Repeat invoices are matched to account numbers or contracts
  • Self-billing for contracts that do not have vendor invoices
  • Manages spending and renewal process

Archive & Audit

Rillion’s accounts payable automation for NetSuite provides a step-by-step documented history of invoice transactions that are recorded, including communications between internal staff and suppliers and a complete, searchable archive for reference and auditing purposes.

  • Faster audit process
  • Provides basis of objectivity for investigations
  • Raises compliance standards for the entire organization
Use Rillion’s digital invoice archive with seamless integratin to Netsuite ERP

Benefits of integrating Rillion’s AP automation software with Netsuite

Sustainability, efficiency and visibility – just to name a few of the positive impacts Rillion has on an organization’s accounts payable processes.

While NetSuite has extensive functionality, there is so much more potential to capitalize on through integrating NetSuite with accounts payable automation software.

Rillion’s AP automation solution for NetSuite provides a plethora of benefits and advantages on different levels, extending NetSuite’s core functionality.

It streamlines an organization’s accounts payable processes, saving both time and money for everyone who touches the purchase process.

Rillion’s accounts payable automation for Netsuite speeds up the capture, processing and approval of invoices significantly:

  • Character recognition software automatically scans headers and line-item data
  • An approval workflow sends invoices to the proper approvers
  • Exceptions are flagged and the info is forwarded to the approver for reconciliation

Netsuite accounts payable automation efficiently manages your vendor invoices:

  • Eliminates human errors
  • Eliminates the risk of overpayment or duplicate payments
  • Automatic flagging of exceptions to be reviewed by designated approver
  • Streamlines reporting, budgeting and auditing, making them more efficient and accurate

Rillion’s AP automation software helps organizations design their Netsuite AP workflows according to business rules you set up. You determine the routing and the approvers the invoices need to go to.

Rillion’s AP automation software makes it easy to deal with supplier invoices:

  • With a reduced risk of human error, the approval and payment process is performed in a timely manner helping you keep a good standing with suppliers
  • Approved suppliers can submit documentation and updates in a wide range of different document formats
  • The system will alert you to time-sensitive circumstances (e.g. upcoming contract renewals)

Netsuite accounts payable automation provides an organization with several advantages when it comes to access, monitoring and control:

  • No more lost invoices
  • Easy sharing of data in real-time between departments and individuals within the organization
  • Simultaneous access to the system where you can decide who has access and to what
  • Invoices not automatically approved for payments are flagged and automatically rerouted to designated approvers
  • Easy-to-follow electronic trail to identify exceptions and fraud

Integrating Rillion’s AP automation software gives finance administrators insight into their Netsuite accounts payable processes and the ability to:

  • See the big picture at a glance
  • Real-time dashboard reporting of KPIs
  • Find, retrieve and present relevant data quickly
  • Focus on specific problem areas and identify solutions for improvement
  • Identify noncompliance with business rules and/or spending policies
  • Monitor performance and productivity of any AP individual, team or department

Capitalize on early payment discounts with Rillion’s invoice processing in Netsuite

In some cases, suppliers will offer a discount for buyers who pay their invoice early. These potential discounts are often missed in a manual AP process.

Utilizing Rillion’s AP automation speeds up the invoice lifecycle, allowing you to take advantage of early payment discounts.

Get early payment discounts with Rillion’s invoice processing for NetSuite

Don’t take our word for it

Carrie Self CPA at Tacala

"With our contracts being matched to vendor invoices for over 300 locations, Rillion has reduced our manual workload and really optimized our AP operations."

Carrie Self CPA | Tacala

"I like that with Rillion you see a pie chart of the expenses. So each month I can see that at a quick glance."

Nikki Milian | Smiles First

"What Rillion provides is great for what I need, and it has all the tools that I need in order to process all invoices and get them approved in line with my project managers and my account payables."

Adrian Galvin | VMG Construction

Gerry Trejo, Cypress Creek

"We manage nearly 300 solar sites. Each solar farm is its own company, and each installation has its own tax implications with our investors. We’re using Rillion for the audit function, to handle enquiries for all of these accounts."

Gerry Trejo | Cypress Creek

"We searched for a flexible purchase-to-pay solution that could help us control purchasing, and secure supplier loyalty, that would also live up to our internal authorization framework."

Eva Petré-Rege | Coor Service Management

Our customer cases

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Rillion – AP automation for your peace of mind

Rillion provides accounts payable automation (AP Automation) to satisfied organizations in over 50 countries worldwide. With high ratings for ease of use and great support, 96% of Rillion customers feel that the platform fulfills expectations, and 95% consider Rillion to be a worthwhile investment.

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