AP Automation for QuickBooks Online

Automate your QuickBooks Online accounts payable and handling of vendor bills with Rillion.

Get started quickly
Integrates with QuickBooks Online in just a few clicks
Unlimited users
User-friendly and fast
Automated invoice capture – no manual keying

Schedule a Consultation 14-day free trial

Make managing and approving vendor bills with QuickBooks Online faster and easier

Invoice Capture

Stop hand-keying invoice data into QuickBooks. Rillion’s QuickBooks Online accounts payable solution takes care of that for you.

Approval Workflow

Approvers approve their invoices on smartphones or laptops 24/7.

Payment

Pay bills by ACH, virtual credit card, wire or electronic check. All with advanced compliance protection.

Advanced Search

Search for any word or number on an invoice, no matter where the words or numbers are located.

Quickbooks

Invoices are sent to QuickBooks Online for payment once they are processed and approved.

Fast Setup

The setup of our QuickBooks Online integration with Rillion happens quickly. Be up and running with automated AP in no time.

How Rillion’s AP to QuickBooks Online Integration Works

Capture

Incoming vendor bills are automatically interpreted, and their data fields are captured using OCR and AI digital capture technologies. This process works for paper, PDF, XML, Word, or other digital formats. The system identifies each bill by the vendor and gathers essential information such as vendor data, reference, amount and tax. Based on supplier references and pre-established rules, the system proposes an approval workflow.

Code & Route

Rillion processes vendor bills using pre-set rules for routing and coding. In addition to the vendor bills being coded to the correct account, project and cost center, you can also see the vendor bill image in both Rillion and QuickBooks.

For even more automation, add on Rillion’s AI-engine for automated coding. Rillion’s integrated AI feature continually learns and updates coding predictions with the final coding and routing rules – which means that the automated coding proposals improve over time.

Approve

Utilizing preset rules, vendor bills are auto-coded and routed for approval to the designated approver or exception handler. Approvers have complete access to the payment and approval status of the vendor bills, and can approve them on any device at any time with a click. Automatic reminders and notifications are sent to ensure the vendor bills are approved in time. If all is in order, the vendor bill is forwarded to QuickBooks Online for final booking and recording. Exceptions are directed to the appropriate individual by the system, following predefined rules.

Spend less time managing Accounts Payable

What can Rillion’s AP automation for QuickBooks Online do for your business?

Save time and money

By automating data entry, vendor bill approvals, and payment processing.

Improve accuracy

AP automation helps to minimize human errors in data entry, ensuring more accurate financial records.

Enhance efficiency

With automated vendor bill capture, approval workflows, and payment processing.

Better cash flow management

Provide real-time visibility into your payables, helping you manage your cash flow more effectively.

Improve vendor relationships

Timely and accurate payments foster better relationships with suppliers.

Enhanced security and fraud prevention

Built-in security features to help prevent fraud, such as role-based access controls and payment approval workflows.

Easy scalability

AP automation can easily scale to accommodate increased volumes of vendor bills and payments.

Improved compliance and reporting

With AP automation, you can maintain detailed records of all transactions and approvals.

What our customers think

More Case Studies

VMG Construction uses Rillion for Invoice Capture, Approval Workflow and Invoice Automation

VMG Construction
“What Rillion provides is great for what I need, and it has all the tools that I need in order to process all invoices and get them approved in line with my project managers and my account payables.”

Adrian Galvin │CEO at VMG Construction

FAQ – QuickBooks Online

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How do I get started?

Quickly integrate with QuickBooks Online using these steps:

Download the Quickbooks app
Click “Connect to QuickBooks Screen.”
Enter your QuickBooks administrator email and password on Intuit’s online login page.
Select the company to link with Rillion.
Connect multiple companies by setting up different organizations in Rillion.
Activate import and export jobs to transfer data seamlessly.
Save the settings.
Perform a one-time full import from QuickBooks Online to import key data.
The import takes 30 to 60 seconds.
Access your imported data in Rillion under the Administration tab.

Does Rillion have an integration for vendor updates?

Yes! Your vendor list will continue to be managed in QuickBooks and Rillion will check for any new vendors, or vendor updates on an automatic recurring basis. When a new vendor is added to QuickBooks or a change is made to an existing vendor, Rillion will import the data into our application for ease of vendor bill coding.

Does Rillion support multiple QuickBooks Accounts?

Yes, whether your company has multiple instances of QuickBooks or you’re an Accounting Firm with multiple QuickBooks clients, we’ve got you covered.

How does Rillion connect to my accounting system?

The process of connecting Rillion with QuickBooks Online is lightning-fast, and you will be up and running within a few minutes. Watch our video to see how easy it is.

Once you are connected, Rillion will communicate with QuickBooks Online to get all the information it needs such as vendor data, chart of accounts, and so on.

What’s included in a subscription?

Vendor Bill Capture, Digital Approval Workflows, and connection to your accounting system (initial setup is done by a Rillion solution consultant). Our pricing is based on the annual volume of vendor bills to be processed. The AI-assistant is an add-on which comes with a small extra cost to the basic subscription.

How do I reach you for support?

Rillion has a support ticket system for all of your queries. As well we have a customer Activation Team that gets you set up and checks in within 30 days to see how you are doing.

What is AP Automation?

AP Automation stands for Accounts Payable Automation. It automates the capture of vendor bill (vendor invoice) data so you don’t have to key the information into QuickBooks manually, automates the approval workflow so you don’t have to chase people down with emails and phone calls to have them approve vendor bills, and gives you a complete searchable vendor bill archive in the cloud so you can find a current or paid vendor bill fast.

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