Sage X3 – Accounts Payable Automation

Rillion provides full control over your incoming vendor invoices with Sage X3 accounts payable automation. Benefit from intelligent data capture, approval workflows, automated PO-matching, a searchable invoice archive, and a time-stamped audit trail. Ensure full visibility into invoice approval status and PO-matching statistics.

Spend less time managing Accounts Payable with Rillion for Sage X

Manage and approve invoices in Sage X3 faster and easier

Recurring invoices automation

Invoice Capture

Stop manually entering invoice data into your ERP! Rillion captures all line items and manages both mailed and emailed invoices.

Recurring invoices automation

Approval Workflow

Streamline the approval workflow for invoices, contracts, and documents. Approvers can approve with one click on their phone or laptop, wherever they are.

Recurring invoices automation


Our automated PO-matching connects purchase orders to invoices and goods receipts, processing POs with hundreds of lines and multiple pages.

Recurring invoices automation

Recurring Invoices

Manage recurring invoices like utility bills for multiple locations. Facilitate self-billing for items such as rental payments.

Recurring invoices automation

Invoice Archive

Search for both paid and current invoices in a cloud-based invoice archive. Say goodbye to filing cabinets or multiple digital folders.

Quickbooks Online

Audit Trail

Maintain a complete, time-stamped audit trail for both internal and external investigations.

Recurring invoices automation


Manage service contracts and match them to invoices. Get reminders and notifications with self-billing.

Quickbooks Online

Sage X3 Integration

Enjoy a pre-built integration, extending capabilities and enabling a high level of Sage X3 AP automation.

Payment by Rillion Pay


Pay invoices via ACH, virtual credit card, wire, or electronic check, all with advanced compliance protection.

Full visibility and control

AI-Coding – take Sage X3 automation to the next level

Rillion’s AI assistant quickly learns how to code your cost invoices, so you don’t have to. Watch the video and see how it works!

Don’t take our word for it

Tacala chooses Rillion for AP automation

“With our contracts being matched to vendor invoices for over 300 locations, Rillion has reduced our manual workload and really optimized our AP operations.”

Eliminate manual work. Automate your supplier invoice process today.

How Rillion’s Sage X3 AP Integration Works


Incoming invoices are automatically interpreted, with their data fields captured using OCR and AI digital capture technologies. This applies to paper, PDF, XML, Word, or other digital formats. The system identifies each invoice by the supplier, gathering essential information such as supplier data, reference, amount, and tax. Based on supplier references and pre-established rules, the system proposes an approval workflow.

Spend less time managing Accounts Payable
Full visibility and control

Analytics & Reporting – Empower finance teams to make data-driven decisions

Get actionable insights into your AP automation potential, forecast spending and cash flow, and assess risks in your supply chain.

World class Sage X3 accounts payable automation

Rillion is fully integrated with Sage X3, which means that everything you do in Rillion is automatically transferred into Sage X3. Settings are automatically retrieved through the Sage X3 AP integration, with all registers that are needed to book an invoice, such as suppliers, chart of accounts, and currencies.

Automated PO-matching in Accounts Payable

How does automated PO-matching work? In this video we will show you how invoice matching can be automated using a PO software from Rillion.

What can Rillion’s AP automation for Sage X3 do for your business?

Full visibility and control

Save time and money

By automating data entry, supplier invoice approvals, and payment processing, Sage X3 AP automation can help reduce manual tasks, save time, and cut down on labor costs.

Approval workflows

Improve accuracy

Sage X3 accounts payable automation helps minimize human errors in data entry, ensuring more accurate financial records for better decision-making and fewer discrepancies during audits.

Seamless integration to your ERP

Enhance efficiency

With automated invoice capture, approval workflows, and payment processing, AP automation can help improve the overall efficiency of your accounts payable department.

Recurring invoices automation

Better cash flow management

Gain real-time visibility into your payables to better manage cash flow. Take advantage of early payment discounts and avoid late payment fees, further benefiting your bottom line.

AP Automation with advanced search functionality

Improve vendor relationships

Timely and accurate payments foster better relationships with suppliers. Ensure payments are made on time, leading to improved supplier relationships and more favorable payment terms.

AI-supported AP automation

Enhanced security and fraud prevention

Rillion has multiple built-in security features, including role-based access controls and payment approval workflows, to reduce the risk of unauthorized or fraudulent payments.

Automated PO matching

Easy scalability

As your business grows, Rillion can easily scale to accommodate increased volumes of invoices and payments, without the need for additional staffing or resources.

Easy to use accounts payable automation

Improved compliance and reporting

Rillion’s AP automation for Sage X3 helps you maintain detailed records of all transactions and approvals, making it easier to meet regulatory compliance requirements and generate accurate financial reports.

Get your free Guide to AP Automation solutions

Webinar: Creating a Touchless AP Process

Learn more about how organizations are bringing their AP departments into the digital age, where a touchless AP process helps reduce employee turnover, allows scalability for company’s growth, and increases profitability.


Rillion’s subscription includes Invoice Capture, Digital Approval Workflows, Invoice Archive, and ERP connection. The cost depends on the annual volume of invoices to be processed. Additional features like AI-coding, Analytics & Reporting, PO-matching, and Recurring Invoice automation are available at a nominal extra charge.

Support is included for all Rillion Customers. You may choose your level of support. Enhanced support options are available at an additional charge. Read more about our support.

AP Automation or Accounts Payable Automation simplifies the handling of supplier invoices by removing manual data entry and streamlining the approval workflow. Advanced AP Automation software also automates invoice matching against POs and contracts, which is a great time saver if you have many PO invoices.

Accounts Payable (AP) Automation software offers key benefits including significant time savings and efficiency gains by eliminating manual tasks. It enhances accuracy, reducing errors in data entry and invoice processing. Automated systems also cut costs by streamlining operations and ensure real-time visibility into the AP process for improved decision-making. These systems foster better vendor relationships through prompt payments and provide scalability for business growth. Finally, AP automation software can also enhance security, auditability, and sustainability by reducing paper usage.

Want to try Rillion?

Schedule a free consultation so that we can understand your needs and provide you with the best solution for Sage X3 automated invoice processing.