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AP Automation for SAP Business One

Automate your accounts payable with a system that is user-friendly and fast. Rillion seamlessly integrates with SAP Business One.

SAP Business One

Engineered from the ground up with accounts payable automation in mind, Rillion’s AP Automation for SAP Business One boosts your investment in SAP Business One by giving your staff flexible approval workflows, automated invoice processing, automated PO matching and much more.

Features – AP automation in SAP

Invoice Data Capture

Whether invoices are received as paper or email formats, the data is captured quickly and efficiently. Manual data entry is not required and can be completely eliminated.

Automated Invoice Capturing for SAP Business One
Digital Approval Workflow with integration to SAP B1

AP Workflow

Using an automated workflow and a central dashboard, Rillion provides automatic invoice reminders for SAP Business One for PO and Non-PO invoices. Approvers can view and approve invoices on a laptop, on mobile, and in email without learning a new dashboard system.

  • Have visibility into Accounts Payable balances and payment/approval status
  • “Drag & Drop” approval workflows, ad hoc routing
  • Approvals are made directly in email or on a mobile device

2 & 3-way PO matching

Rillion’s unique cascading engine matches invoices to purchase orders at the header or line level.

In a “no match” situation, or if a non-PO invoice arrives, workflow takes over. Exceptions are flagged and the approver gets everything they need to reconcile.

  • Invoices, purchase orders, and goods receipts are matched by the software
  • Match items at both the header or line level, whether it is 50 lines or 500 lines
  • Complete audit trail of approvals and communications become part of the transaction record
PO Matching in Rillion saves lot’s of time - and the system easily connects with SAP B1
Automate Recurring Invoices with Rillion - transfer invoice data to SAP B1 via system integration

Recurring Invoices (or Contracts)

Recurring invoices are matched to account numbers or contracts, posted to the proper charge codes and approved for payment.

Reminders are sent when a contract is about to expire. If required, expenses are split between different departments.

  • Repeat invoices are matched to account numbers or contracts
  • Self-billing for contracts that do not have vendor invoices
  • Manages spending and renewal process

Archive & Audit

Using Rillion’s accounts payable automation for SAP you can access step-by-step documented history of invoice transactions that are recorded, including communications between internal staff and suppliers.

Rillion’s Accounts Payable software for SAP Business One creates a complete, searchable time-stamped archive for reference and auditing purposes.

  • Faster audit process
  • Provides the basis of objectivity for investigations
  • Raises compliance standards for the entire organization
Full audit trail for vendor invoices with integration to SAP Business One

Benefits of Accounts Payable Automation for SAP

Sustainability, efficiency and visibility – just to name a few of the positive impacts Rillion has on an organization’s accounts payable processes.

While SAP Business One has extensive functionality, there is so much more potential to capitalize on through integrating SAP Business One with accounts payable automation software.

Rillion’s AP automation solution for SAP Business One provides a plethora of benefits and advantages on different levels, extending SAP Business One’s core functionality.

It streamlines an organization’s accounts payable processes, saving both time and money for everyone who touches the purchase process.

Download Integration sheet

Rillion’s accounts payable automation for SAP Business One speeds up the capture, processing and approval of invoices significantly:

  • Character recognition software automatically scans headers and line-item data
  • An approval workflow sends invoices to the proper approvers
  • Exceptions are flagged and the info is forwarded to the approver for reconciliation

SAP Business One accounts payable automation efficiently manages your vendor invoices:

  • Eliminates human errors
  • Eliminates the risk of overpayment or duplicate payments
  • Automatic flagging of exceptions to be reviewed by designated approver
  • Streamlines reporting, budgeting and auditing, making them more efficient and accurate

Rillion’s AP automation software helps organizations design their SAP AP workflows according to business rules you set up. You determine the routing and the approvers the invoices need to go to.

Rillion’s AP automation software makes it easy to deal with supplier invoices:

  • With a reduced risk of human error, the approval and payment process is performed in a timely manner helping you keep a good standing with suppliers
  • Approved suppliers can submit documentation and updates in a wide range of different document formats
  • The system will alert you to time-sensitive circumstances (e.g. upcoming contract renewals)

SAP accounts payable automation provides an organization with several advantages when it comes to access, monitoring and control:

  • No more lost invoices
  • Easy sharing of data in real-time between departments and individuals within the organization
  • Simultaneous access to the system where you can decide who has access and to what
  • Invoices not automatically approved for payments are flagged and automatically rerouted to designated approvers
  • Easy-to-follow electronic trail to identify exceptions and fraud

Integrating Rillion’s AP automation software gives finance administrators insight into their SAP accounts payable processes and the ability to:

  • See the big picture at a glance
  • Real-time dashboard reporting of KPIs
  • Find, retrieve and present relevant data quickly
  • Focus on specific problem areas and identify solutions for improvement
  • Identify noncompliance with business rules and/or spending policies
  • Monitor performance and productivity of any AP individual, team or department

Capitalize on early payment discounts with Rillion’s invoice processing in SAP

In some cases, suppliers will offer a discount for buyers who pay their invoice early. These potential discounts are often missed in a manual AP process.

Utilizing Rillion’s AP automation speeds up the invoice lifecycle, allowing you to take advantage of early payment discounts.

3 way matching refers to the process of matching an invoice against its corresponding purchase order (PO) and goods receipt. SAP offers 25 different ERP systems, all with different features and functionality. For many of the SAP ERPs, i.e. SAP Business One, you need an invoice processing software that captures and digitizes the invoice data and matches it against POs from SAP – to fully automate the 3 way matching process.

Get early payment discounts with Rillion’s invoice processing in SAP

Don’t take our word for it

"Rillionin ansiosta säästämme jo pelkästään ostolaskujen käsittelyjen eri vaiheissa puolet työajasta kuukausittain. Kaikki tämä rutiinitöiden automatisoinnilla säästetty aika saadaan suoraan hyödyksi päiväkotien johtamiseen ja kasvatustyöhön sekä hallinnossa varsinaiseen tarkoituksien mukaisiin asiantuntija- ja tukitehtäviin. "

Mike Larsén | Touhula

Heli Matero

"Koimme että meidän on hyvä valita ostolaskujen käsittelyyn paras mahdollinen toimittaja, ja niin me teimme. Rillionissa on monipuoliset ominaisuudet, integraatio on ollut helppoa rakentaa, implementaatio on kevyt ja kaikille käyttäjille on yhteinen käyttöliittymä."

Heli Matero | Technopolis

"Globaalin ostolaskuratkaisun käyttöönoton myötä on implementoitu konsernin yhtenäinen toimintamalli. Tämä toimintamalli yhdessä Rillionin ratkaisun kanssa takaa sen, että koko hankinnasta maksuun -prosessi on tehokasta."

Juho Häkkinen | Lindström

Jouko Peltonen

"Konsulttiyhteistyö on aina erittäin tärkeää ja meillä on ollut onni saada hyvä konsultti mukaan Rillionilta. Hän on ollut hyvin tavoitettavissa, hän ymmärtää haasteemme ja osaa tuoda myös omaa näkemystään niihin asioihin, mihin sitä kaipaamme. Olemme kyllä todella tyytyväisiä yhteistyöhön."

Jouko Peltonen | Technopolis

"Meillä oli osaava konsultti ja oma ostoreskontratiimi, joka mahdollisti laajat, monipuoliset koulutukset koko organisaatiolle. Sovellus on myös helppokäyttöinen ja se omalta osaltaan helpotti tiedon omaksumista."

Leena Joki | Hartela

Our customer cases

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Rillion – AP automation for your peace of mind

Rillion provides accounts payable automation (AP Automation) to organizations in over 50 countries worldwide. We get high ratings for ease of use and great support. 96% of Rillion customers feel that the platform fulfills expectations, and 95% consider Rillion to be a worthwhile investment.

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